Accounts Payable Accounting
Resume:
Nina Dickinson
Mansfield, AR 72944
***********@*****.***
OBJECTIVE
Utilize my vast experiences to continue to move into the growing and changing marketplace of today.
SUMMARY OF QUALIFICATIONS
Highly competitive self-starter, who is organized, disciplined, and goal oriented.
Resourceful and committed in the completion of projects, effective at multi-tasking
Possess strong analytical and problem solving skills, with the ability to make well thought out decisions
Adaptable and approachable with incomparable interpersonal skills
EDUCATION
Certificate of Completion, University of Arkansas at Fort Smith
Major: Accounting I and II; Microsoft Word I, II, III, Microsoft Works I, II, Microsoft Excel I, II, III, and English and Grammar I
Related Coursework: Principals of Banking Operations, Economics
High School Diploma, Mansfield High School
Major: Office Practices
Minor: Bookkeeping
EMPLOYMENT
SSI Incorporated
October 2014 to Present
Project Secretary
Posting daily logs for work completed and man-hours used, Subcontractors and Equipment used to complete the construction tasks at a specific jobsite
Posting time and forwarding to payroll department; in some situations with prevailing wage projects, a detail of every two hours as to their craft and code for the job cost being performed and the workers compensation class code noted.
Completing and sending in accurate new hire packages if the employee has been hired away from the home office.
Keeping time records on temporary employees and making sure they have been trained in OSHA Safety standards and their time is turned into the Temporary service in a timely manner.
Write spreadsheet programs which will keep accurate records and can be forwarded to the different parties involved in the project to track the Time and Materials used which is outside the original scope of work contracted.
Complete expense reports for the Superintendent making sure all back-up information is attached.
Photographing job progress.
Create a good working relationship with the Owners, Engineers, Subcontractors and all other home office personnel involved with the project.
Taking classes on line for Green Infrastructure Solutions for Wet Weather and Low Impact Development and Basics of Bioretention.
Completed Level 1 Antiterrorism Awareness Training.
Reading and translating the information provided in the job specifications in the general conditions section to make sure we are in compliance.
Prepare for monthly meetings my composing quantities completed, typing reports and setting up the conference area.
TEC Employment Service
April 2014 to September 2014
Office Administration
Data entry as needed
Purchasing, receiving, and inventory control assistant
Accounts Payable functions for the construction part of the company. It was high volume data entry and balancing the Vendor Statements at the end of the month.
Responsible for organization and filing.
Taught them a sales tax loop hole to save them thousands of dollars.
Steve Beam Construction
July 2007 to January 2014
Office Manager/Bookkeeper
Accounts receivables, Accounts payables, AIA Billing, Payroll, Human Resources, Safety Training for new employees, Social Security confirmation, I-9 Reports
Sales and use tax reports, applications for tax credits. FUTA, SUTA and all other reporting required for monthly and quarterly reports. W-2 and W-3 forms for year-end documents.
Purchase and sub-contract documents, as well as owner contract documents. I entered into the computer software all jobs as well as to all codes each job would have in order to get the job cost accounting accurate.
Industrial Precast Inc. – a subsidiary of Steve Beam Construction: set up initial books, posted inventory and ordered supplies, performed all accounting functions of a manufacturing company, including invoicing, payables, and payroll.
Construction company work was a job cost accounting system. I was responsible in making sure all payrolls, and invoicing was properly coded to the job and to the class code of each job. There were five prevailing wage jobs going during one period of time each with their own rates of pay. I was responsible for setting up the pay scales for these projects.
I was originally hired as Accounts Payable Clerk and Payroll for a 5 person office. As the other office personnel quit I took on the duties of Office Manager, Bookkeeper and anything else that needed to be done. I ordered all the supplies and managed the inventory of those supplies.
I know how and have created tracking methods for submittal and transmittal data for the construction industry. I also got the construction books the field supervisors might need in order (with mix designs and who was responsible for what portion of the project, subcontractors list with contact name and numbers) and copied for them.
I was responsible for balancing all the accounts in the ledgers to assure the correct information was sent to the accountant at year end.
Maintained fixed asset records and kept repair and maintenance receipts in those files.
SSI Incorporated
August 1996 to July 2007
Project Management Assistant
Bid notifications, filing project information, compiling close-out documents.
Keeping track of submittals and transmittal data.
Typing contracts, subcontracts and purchase contracts.
Reviewed as-built drawings to be stamped.
Accounts Payable Manager, was audited by the State Sales tax auditor after getting the records all in order to the point where they quit auditing me since I knew what they expected
Balance vendor accounts.
Job cost accounting and coding to specific codes on specific jobs. Entered into the software program all the codes for each job and make sure all the invoices were properly coded to be posted into that job cost.
Entering applications for payment on subcontracts.
Entering payables on purchase contracts.
Brought the department to a level of accountability to please the auditors.
Back up person for payroll.
SKILLS/ABILITIES
10 key by touch, Excel, Lotus 123, Microsoft Word, Microsoft Works, Maxwell Accounting System, Foundation Accounting System Software, Peachtree by Sage Software Accounting System, Evosus Accounting and Inventory Accounting System, Procore Construction Software.
Office Management, Human Resources, Payroll, Accounting, AIA Payment Application Forms, Certified Payroll, Full Charge Bookkeeping, Account Reconciliations, General Ledger entries, Job Cost Accounting, Accounts Payable, Accounts Receivables.
Sales and Use Tax Reports, FUTA, SUTA, State Withholding Reports, 940 and 941 reports.
Safety Training for all new hire employees. Writing, monitoring, and updating safety policy manuals and company policy manuals along with new forms to allow company to comply with safety at other locations.
PROFESSIONAL REFERENCES
Robert Jaymalin
Steve Beam Construction
*Co-Worker at Steve Beam Construction
Sherri Lynn Nickerson
Land Title Company
*Co-Worker at Land Title Company
Chad Millsap
Sis Incorporated
*Project Superintendent at SSI Incorporated
Kenneth Beam
Steve Beam Construction
General Superintendent a Steve Beam Construction
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