Management Supply Chain

***E, Fairfield Road, High Point, NC, *****, USA Home: 336-***-****, Cell: 336-***-****

MUHAMMAD ALI

Operations & Supply Chain Management Professional

Experience concentrated in Legal / Corporate, with exposure to Procurement, Inventory Control, Supply Chain / Logistics. Having 14 years of work experience, with several years’ tenure in management, including a mid-level position looking for a management position in Supply Chain Management where I can apply my expertise in International/Domestic Transportation, Distribution, Administrative functions, procurement, logistic, contracts, trade and SCM. Having Master in Computer Science and MBA in Marketing & 5+ years of Functional Expertise in SAP MM (Procurement & Logistics etc).

Core Competencies

Procurement, Contract Management, Logistics Import & Export Operation, Warehouse Management, Traffic Operations, SAP MM & Sourcing/Vendor Management. Key Achievements

Successfully completed the SCM operation in Lebanon as Supply & Logistics Specialist for Syrian Refugees.

Procurement & distribution of school supplies (student learning kits, stretchers, first aid kits, and water coolers etc) in 6,012 schools in the remote and hard areas (bad law & order situation due to military operation against the militant, bad road conditions and rough weather) of KPK & FATA in less than 6 months.

Procurement and distribution of furniture in more than 1,200 schools in KPK & FATA. Professional Experience

1. UNICEF Sep. 2010 – date

A leading UN’s humanitarian and development agency working globally for the rights of every child. i. Logistics & Shipping Associate – Pakistan

Apr. 2015 – date

Reporting directly to Chief of Supply & Logistics and assist him in undertaking functions related to logistics, starting from the receipt of release orders/ pre-alerts for local and offshore supplies till the final delivery to IPs or the warehouses.

Implementing logistics procedures in line with organizational policies.

Management of 3rd party logistics providers’ facilities including 6 dry & a temperature controlled warehouses in Islamabad, Karachi, Peshawar and Quetta.

Monitoring the cost, quality, and efficiency of both the movement and storage of stock and goods.

Inventory management in VISION (SAP) - goods receipt, goods issue, transfer posting, stock transfers and physical inventory check.

Receiving the shipping documents / pre-alerts for all offshore shipments.

Responsible to ensure that UNICEF Warehouses are insured at all times. Also follow proper steps of processing claims against damaged or short-received supplies.

Coordination with MoFA (Ministry of Foreign Affairs) for exemption certificates for offshore shipments and for sales tax exemption for local procurement.

Monitoring and follow up of all offshore supplies. Liaise with overseas Supply Headquarters and freight forwarders to resolve shipping issues.

Keep close contact with the appointed clearing Agent for the timely customs clearance and delivery as per final distribution plan.

727E, Fairfield Road, High Point, NC, 27263, USA Home: 336-***-****, Cell: 336-***-**** MUHAMMAD ALI

Manage and conduct the mid-year and annual physical counts for supplies at the UNICEF Pakistan warehouses as per guidelines issued by UNICEF Headquarter.

Scrutinizes invoices for accuracy and follow up on payments until acknowledgement of funds is received by the service providers.

Ensuring that all appropriate documentation is kept on file and available for inspection at all times. ii. Supply & Logistics Specialist – Lebanon

Dec. 2013 – Mar. 2014 (on mission for support in the Syrian Emergency)

Implementation of the logistics component in the UNICEF Country Office Lebanon and ensuring that supply & logistics consideration all the way to distribution to implementation side.

Advise the CO on procurement best practices, impacting delivery and utilization of UNICEF supplies and equipment in emergency situation.

Participate in the Country Programme strategy planning reviews to advice on procurement requirements for the Work Plans.

Establish and maintain contacts with the Procurement section of the country office and Supply Division in Copenhagen on shipping policies. Interpret and advise the Health Section on policies and procedures impacting on procurement & delivery of supplies. Maintain links with Copenhagen on transnational shipments, deliveries and claims etc.

Provide effective coaching to the staff/consultants involved in management of goods and supplies as required.

Ensure relevant procurement procedures are communicated to program staff.

Monitor the procurement and logistics requisitions.

Provide relevant capacity development in CO on VISION supply and logistics processes.

Monitor day to day supply & logistics operation

iii. Supply Associate – Pakistan

Sep. 2010 – Apr. 2015

Coordinate with Programmes for the preparation of supply plans for goods and services in support of the Country Programme.

Provide support to the Programmes in developing Purchase Requisitions (PRs) with correct specifications, TAD, consignee code and communication activities

Preparation and circulation of Invitations to Bids (ITB) and Requests for Quotations (RFQ) for procurement of goods and Request for Proposal (RFP) for the provision of services in VISION (SAP).

Arrange pre-bid meeting with the invitees for the clarification of the requirement and orientation on bidding, if required.

Coordinate for the evaluation of technical proposals with the Program Colleagues/Technical Evaluation Committee.

Negotiate with suppliers/contractors for the terms & conditions of the contract.

Preparation of Purchase Orders/Contracts ensure distribution and follow-up on timely deliveries with respective suppliers.

Coordinate/conduct the pre-delivery, during production and post-delivery inspections with third party inspection agency or with Programme Colleagues for locally procured supplies and equipment.

Extracting different reports in SAP of all local procurement/offshore procurement by action office (Country and Field Offices).

Scrutinize invoices/bills for accuracy and conformity with Purchase Orders/Contracts and process Payment Requests for approval by the Chief of Section.

Prepare Note Verbal for exemption of taxes for all offshore supplies and follow-up with the Ministry of Foreign Affairs on regular basis

2. Sungi Development Foundation Feb. 2009 – Sep. 2010 A leading development organization

727E, Fairfield Road, High Point, NC, 27263, USA Home: 336-***-****, Cell: 336-***-**** MUHAMMAD ALI

Procurement Officer

Directly reporting to Director Admin & Finance, responsible for the timely procurement and delivery of high quality and low-cost goods and services in accordance with the policy of the organization and different donors and as per requirement of Programmes.

Receiving purchase requisition from different Zones & Sections

Preparing and floating the solicitation document.

Making Comparative Statement (CS)/Waiver Statement(WS) on the basis of quotes received from bidders.

Presenting the case in the procurement committees’ meeting for the approval of suppliers/contractors based on the selection criteria.

Making purchase order/ purchase agreements and contracts with suppliers

Monitoring the deliveries of the material to Head Office, Zonal Offices & different projects

Verifying the invoices received by suppliers

Give inputs to the management for the changes in the procurement policy of the organization and updating all zones and programmes about the policy & procedure of procurement

Making procurement plan

Preparation of different procurement reports and maintaining procurement files. 3. Bestway Cement Limited Jun. 2007 – Jan. 2009

One of the largest cement exporters in the region. UK based company having 3 cement factories in Pakistan. Procurement Officer

The basic responsibility is to manage all the process of Procurement including:

Receiving the SPI (Store Purchase Indent from 3 cement factories located in different areas of Pakistan)

Making inquiries for suppliers against these SPIs

Collecting quotations from suppliers

Making Comparative Statement (CS) on the basis of these inquiries and sending to the relevant departments for their technical review.

Negotiation with suppliers for rate, quality & delivery etc

Making purchase order on the basis of that CS

Monitoring the deliveries of the material to different sites

Verifying the invoices received by suppliers

Keeping coordination with sites (Indenting Department), suppliers & Finance Department to complete all the process

Working on 2 different softwares for procurement (developed in Foxpro & ERP developed in Oracle)

Making the Indent Status

4. Four Seasons International (Pvt) Ltd. Dec. 2004 – May. 2007 A company of Faith Commercial Group (Dubai) located in Islamabad Pakistan. Company deals with Import/Export and local/international trade.

Trade Manager

Under the direct supervision of the Managing Director responsible for all the trading cycles including:

Marketing in the potential clients and get their queries from NGOs, INGOs, UN Agencies, Government Departments and other companies.

Float these queries to other local and international companies and manufactures for best quality of items with low rates and short delivery of time.

Submission to the sellers by putting the profit and overhead charges on the buying quote.

Making agreement/contract of sale with the seller and purchase with the purchaser. 727E, Fairfield Road, High Point, NC, 27263, USA Home: 336-***-****, Cell: 336-***-**** MUHAMMAD ALI

Logistical arrangement from producers to company’s warehouse or to the seller directly.

Preparation of all Import/Export contracts

Management of the inventory in warehouse.

Follow up the payment from the clients

5. China International Water & Electric Corporation (CWE) Mar. 2002 – Dec. 2004 A Chinese company built on Malakand III Hydro Power Project Dargai, Malakand, Pakistan Admin & Procurement Officer

Responsible for correspondence with contractors, sub-contractors, vendors and suppliers.

Negotiation with suppliers for the lower costs, best quality, favorable payment terms, best delivery & after sale service.

Purchasing of all office furniture, electrical appliances, stationary, computer equipment and all other office requirements.

Creation of supplier database for procurement department

Administration of vehicles.

EDUCATIONAL QUALIFICATION

MBA Marketing (2011) from Allama Iqbal Open University, Islamabad.

MS Computer Science (2000) from Preston University, Karachi.

B.Sc (1996) from University of Peshawar.

F.Sc (1992) from BISE Abbottabad.

S.S.C (1990) BISE Peshawar.

PROFESSIONAL QUALIFICATION

6 Month course in VB Programming from Cyber Channel of Education, Karachi.

One Year Diploma in Computer Science (DCS) from ABACUS College of Computer & Management Sciences, Rawalpindi.

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