Assistant Administrative

Annmarie Thompson

*** ********* ******, ****** ******, NY 11580

P :646-***-**** E:********@***.***

Summary Statement

Motivated, self-starter with experience in Administration and Healthcare.

Currently pursuing an MBA in Business Administration/Finance

Proving ability to work in difficult situations and provide high level of service to clients.

Work Experience

Assistant Coordinator 2015 – Present

Coler-Rehabilitation and Nursing Center, Harlem, NY

Supervise and give instruction to one hundred and seventy employees

Serves as main associate to assistant Director of Nursing in coverage for night/evening/weekend in Nursing Office and the Executive Office

Code, manage, and maintain all employee timesheets

Maintain the attendance records for all employees assigned in order to prepare and process performance appraisal package bi-annual

Assists with processing employees’ resignation/retirement, leave of absence and submit Status change form to recruitment for processing with Human Resources and Payroll

Maintain data of all absenteeism report for the Nursing facility the Director of Nursing on a timely manner

Schedule employees’ annual vacation

Calculate Employees’ hourly balances of time into days

Prepare and maintain all employee payroll – including process overtime actions such as SR’s70 forms for assigned services (Nursing Facility)

Maintain company records, respond to inquiries, and prepare reports, memos, minutes, policies and procedures. Copy, and fax all documents

Prepare workers Compensation form for employees

Distribute bi-weekly paychecks to all employees

Fill and sign form for employees who has return back to work to get clearance from employee health

Act as a liaison person between the Nursing Dept. Personnel and Payroll processing employee paper including copies of employees evaluation

Communicates effectively in both written and verbal, answer telephone, take messages

Inform and be assistant to employees of new changes

Maintaining adequate inventory of supplies and equipment

File all pertinent information into the employees nursing department files

Clerical Administration 2014 – 2015

Coler-Henry J. Carter Specialty Hospital and Nursing Facility, Harlem, NY

Handled/filed legal and non-legal documents in patient charts

Provided assistant to Head Nurse and Doctor as necessary, and resolving issues pertaining to equipment, stamping the addressograph on all forms completed, returning chart to medical records on a timely manner, and do follow up as appropriate

Provided administrative assistant to Management during New York State and Joint Commission Visits

Prepared chart for new admission

Maintained inventory of supply and equipment

Answered telephone and take messages

Schedule Coordinator 1997-2014

Coler-Goldwater Hospital and Nursing Facility, Roosevelt Island, NY

Copied, faxed and collated all documents (including confidential) for patients

Picked up Admission, and Readmission Facesheets from Admitting Office daily

Maintained inventory of supplies and equipment, order and replenishes supplies, requisition

Repaired and follow up for the MDS Office Use

Answered telephone and take messages

Scheduled MDS 90 day review for nursing homes and rehabilitation and MDS weekly calendar for reminders

Assisted the MDS Coordinators in mailing the Expedited Determination to the authorized patient

Scanned MDS information such as Completed Physician Certification/Recertification forms, Medicare CMI, Medicare Coverage Determination Form and Non-covered Determination Form and other forms as requested by the MDS Coordinators

Maintained a Medicare and Managed Care log and MDS records such as Memos, Admission Facesheets, Weekly Schedules, Medicare Case Mix Reports

Prepared memorandum for Initial Assessment as soon as Admission is confirmed via Admission Facesheets. Also prepared memorandum for significant change and discharges

Emailed all memos to all departments

Performed data entry of MDS Assessment using the MDS Computer Software ( iComet) including Demographic entries

Prepared PRI for discharges (Patient Review Instrument)

Distributed of checks on a bi-weekly basis

Fragrance Specialist/Sales/Freelancer 2004 - 2013

Bloomingdale Department Store, New York, NY

Maintained a good work ethic with associates while keeping integrity and honesty

Provided information to customers concerning new fragrance

Assisted customers with purchases and selections

EDUCATION

Master Degree in Business Administration/Finance Candidate (MBA) Expected 2016

Mercy College, New York, NY

Bachelor of Science Degree in Business Administration/Finance 2008

Mercy College, New York, NY

Associates Degree in Occupational Studies-Office Technology 1993

Technical Career Institute, New York, NY

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