Assistant Administrative
Resume:
Lisa M. Ellis
********@*******.***
Professional
Experience
Legal Administrative Assistant
February 2016 – ADAMS & MARTIN GROUP
Temporary position at the law firm of Offit Kurman.
Assist two Principal Attorneys in the Bankruptcy Department. Duties consisted of editing and proofing pleadings for e-filing in Maryland Bankruptcy Court which also included sending copies to creditors and other partiesl. Prepared files by copying documents, organizing and indexing, in preparation for hearings. Also, responsible for time entry and expense reports.
Legal Secretary
October 2015 – January 2016 – LEGAL E
Temporary position at the law firm of Kaye Scholer LLP.
Assist Partner and Of Counsel in preparation for depositions and hearings in 43 cases. This included filing various notices to the Administrative Law Judge via fax and/or email. Also, responsible for preparing numerous binders for the cases, printing/copying documents, and indexing of the binders. This also included hiring court reporters for depositions out-of-state and making numerous travel reservations around the country. My duties also included attorney time entry and expenses reports (using Chrome River).
Administrative Assistant
September 2015 – October 2015 – LEGAL E
Temporary floater position at the law firm of Huges Hubbard & Reed. Assist the Human Resource Manager and the administrative assistants and the receptionist during absences from the office.
Legal Secretary
May 2015 – September 2015 – ADAMS & MARTIN GROUP
Long-term temporary assignment at the law firm of Sullivan & Cromwell. Acted as a floater for many of the associates, partners and the Summer Associates.
Legal Assistant
June 2011 – February 2015 – OGLETREE DEAKINS, et al.
Assistant to 1 Shareholder and 2 Associates (Workplace/Mine Safety) and Assistant to 1 Shareholder and 2 Associates (Employment and Labor Law)
Responsible for managing all documents/files. This included scanning and saving all incoming documents into the document management system (DMS) based on specific requirements for the Safety Department. This also required me to docket the hearing dates and deadlines using the CompuLaw software and emailing documents to clients.
Redacting and/or bates-stamping documents using Nuance PDF Converter.
Drafting and finalizing audit letters, PowerPoint Presentations, and other Correspondence.
Responsible for creating expense reports for travel to mine sites, etc.
Monthly billing using Elite implementing each step in Elite to create the invoices.
Responsible for heavy editing and creating financial documents with TOC and outline formats using Styles.
Printing numerous large excel sheets for review by attorneys.
August 2010 – April 2011 – LEGAL PLACEMENTS, INC.
Legal Assistant/Secretary
Nov. 2006 – July 2010 ZUCKERMAN SPAEDER, Washington, DC
Assistant to Senior Partner (Legal Ethics), 2 Associates (Civil Litigation), and 1 Partner and 1 Associate (Bankruptcy Litigation)
Type/transcribe correspondence and legal documents to meet specific deadlines and prepare legal documents for e-filings with local bankruptcy courts.
Coordinate with records department to create and maintain numerous legal and administrative files for on-site and off-site management.
Coordinate with travel department/agency to arrange various travel/seminar attendances and prepare expense reports for reimbursement and/or client charges for all travel.
Attorney Time Entry using Elite.
Coordinate with accounting staff; edit and finalize pro formas/invoices for client billing.
Prepare and process new client/matter forms and engagement letters.
Extensive use of Outlook/File Site/Document Management for all correspondence, legal documents and emails.
Notarize legal documents both in-house and meeting with clients outside of the office.
Licensed Notary Public for The District of Columbia.
Legal Assistant/Secretary
Oct. 2003 – Aug. 2006 WHITE & CASE LLP, Washington, DC
Assistant to Senior Partner and 2 Associates (Antitrust Group)
Responsible for monitoring/maintaining Outlook calendar for numerous seminars/speeches and client development meetings both locally and nationally for Partner.
Responsible for ensuring Partner articles and bios were updated for numerous client development presentations and speeches.
Maintain, organize and update large client contact binder and numerous contact folders.
Coordinate brown-bag speeches and seminars for Partner.
Coordinate numerous travel reservations, both domestic and international and prepare extensive and monthly travel and expense reports for Associate assigned to work in Korea for one year.
Attorney Time Entry using Carpe Diem.
Coordinate with staff/attorneys for Firm office move in 2004.
Legal Assistant/Secretary
Jan. 2002 – Oct. 2003 DECHERT LLP, Washington, DC
Assistant to Senior Partner and Associates (Antitrust Litigation and Financial Services Departments)
Responsible for editing/revising various correspondence and legal documents.
Maintain/organize and coordinate with Records Department of numerous client and attorney working files.
Coordinate seminars, meetings and extensive travel arrangements.
Attorney Time Entry using Elite.
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