Executive Assistant
Resume:
KRISTIN REGAN
**********@*****.***
SUMMARY OF QUALIFICATIONS
Over thirteen years of experience in performing a variety of high level administrative and clerical duties. Superior organizational skills including multi-tasking, scheduling and time management. Procurement, logistics and accountability experience from the U.S. Army. Successfully established standard operating procedures. Experience in state and federal office settings, contract administration and customer service.
EMPLOYMENT HISTORY
Department of Veterans Affairs West Roxbury, MA
Program Support Assistant August 2015 –February 2016
Received phone calls from hospital staff for the Clinical Engineering Help Desk.
Monitored SharePoint and ensured non complainant Work Orders were corrected.
Documented phone calls via Work Orders in a database.
Compiled and posted employee’s time and attendance.
Assisted employees with departmental purchases.
Distributed mail.
Advantage Resourcing America Norwood, MA
Contract Administrator I December 2012 – July 2014
Supported Contracts Manager in Legal Department.
Processed requests for review or preparation of Client Contracts.
Referred legal issues to General Counsel for review and direction.
Maintained Active Agreements Database List and Contracts share drive.
Worked collaboratively with Legal Team to establish priorities to keep deadlines.
Prepared standard contracts.
Massachusetts District Attorneys Association Boston, MA
Administrative Assistant February 2012 – July 2012
Assisted five attorneys in the planning and logistics for training and inter office projects.
Supported state office by greeting visitors and directing incoming calls.
Drafted documents, reports and spreadsheets for the Executive Director.
Coordinated with the Executive Director to screen media phone calls.
Utilized Constant Contacts to schedule conference calls.
Organized and filed office paperwork and mail.
United States Army Schofield Barracks, HI & Fort Hood, TX
Unit Supply Specialist January 2006 – February 2010
Reported directly to the Supply Sergeant.
Coordinated between supply sergeants and company commanders to obtain signatures for inspections and audits.
Created and maintained paper and automated filing system in accordance with Army regulations.
Coordinated large teams of personnel to organize unserviceable equipment for turn-in.
Ordered, received, maintained and issued supplies and equipment.
Assisted Property Book Officer with report processing.
Verified information against bills of landing.
Processed travel vouchers.
KRISTIN REGAN
**********@*****.***
CTX Mortgage Company Quincy, MA
Administrative Assistant January 2004 – September 2005
Reported directly to the General Manager.
Answered multi-line phone system and routed calls.
Composed, edited and distributed agendas and minutes of meetings.
Assisted ten loan officers and ten loan officer assistants with a variety of projects.
Maintained office supplies inventory by ordering, stocking and record keeping of supplies.
Margaret Connolly & Associates Norwell, MA
Administrative Assistant/Home Closing Clerk March 2002 – January 2004
Assistant to owner and one additional real estate attorney.
Filed deeds and relative documents at registry.
Scheduled and arranged in house home closings.
Worked closely with financial institutes and real estate agents.
Produced documents for approximately twenty home closings per month.
EDUCATION
Quincy College Quincy, MA
A.S. Health Care Administration In Progress
U.S. Army Quartermaster Center and School Fort Lee, VA Graduate Unit Supply May 2006
SKILLS
Capability for the disseminating of relevant manager-originated communication to staff and clients.
Strong calendar management skills with Outlook.
Proficient in all Microsoft Office applications.
Supply Management and Inventory Control.
Scheduling and time management.
Superior organizational skills.
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