Administrative Assistant

C H E R Y L A N D E R S O N

E-mail: ***********@*****.***

Phone: 647-***-****

PERSONAL PROFILE

An experienced professional with over 15 years as an Administrative & Executive Assistant working in multinational organizations. I have strong interpersonal and communication skills and a good work ethic. Proactive, self-motivated, able to set goals and meet operational deadlines. Past experience has provided sound judgement and independence which will benefit the organization.

COMPETENCIES

Fifteen plus years of administrative experience in industries such as construction, engineering, insurance and non-profit.

Proficient in Microsoft Office and other company related systems to handle invoicing, dictation, etc.

Adaptable to new concepts, responsibilities and environments; a fast learner.

Self-motivated, able to set effective priorities and implement decisions to achieve immediate and long term goals.

Dedicated and hardworking.

Strong interpersonal and communication skills.

Confident, function independently or as a team player.

RECENT EXPERIENCE

Cunningham Lindsey Canada Limited, Insurance Adjusters Dec 2006 – Current

Administrative Assistant

Acted as administrative assistant to the district manager and senior adjusters.

Responsible for the daily administration of the office.

Followed-up on daily workload/job completion with staff, such as timely completion of reports.

Dealt with insurance companies and ensured all documentation was delivered as per requirement.

Managed office Petty Cash.

Managed travel and hotel reservations for executives.

Managed office equipment and supplies; inventory – order and distribution.

Utilized Dictaphone for reports and letters.

Created and managed monthly schedule for admin staff of eight, to cover switchboard duties.

Hidi Rae Consulting Engineering - Canada Oct 2006 - Nov 2006

Executive Assistant to Principal - Contract

Responsible for all administrative support to the Principal.

Scheduled and coordinated meetings, ensuring meeting rooms were booked and prepped.

Managed expenses and consolidated receipts.

Reviewed and addressed correspondence.

Maintained Principal’s office; filling and general reordering of drawings and related documents.

Managed all travel and meeting arrangements; flights, hotels, limos, meeting schedules, etc.

Maintained current database and report-printing for the Principal.

Worked with Marketing personnel in order to assemble proposals, fee letters, etc.

Canadian Mental Health Association July 2006 – Sept 2006

Office Assistant

Responsible for providing a wide range of administrative support for senior staff and Board of Directors.

Acted as back up for the Senior Administrative Assistant.

Solely responsible for incoming donations, receipts and letters.

Provided administrative support to Supported Financial Director when required.

News Marketing Canada Aug 2004 – June 2006

Sales Specialist for the “Wal-Mart” account

Effectively managed the Wal-Mart demonstration programs across Canada for 120 outlets, from initiation to completion.

Captured all costs on contracts, for finalized reporting and invoicing.

Maintained effective communications with clients, field representatives and the logistics team.

Managed all changes in the data management systems; reschedules and cancellations.

Proof read briefing documents that were sent out to the field.

Special Project – collaborated with merchandizing sales reps to present lunch-and-learn sessions to clients to promote better company knowledge.

News Marketing Canada May 1999 – Aug 2004

Administrative Coordinator

Administrative coordinator to the sales and marketing team.

Updated the program management system in order to track all weekend demos, cancellations and reschedules for various retail banners.

Updated Sales Specialist with changes in a timely manner, and ensured clients were updated.

Tracked demo appliances and updated warehouses on field requests.

All Canada field approval tracked in order to ensure timely demonstrations as per schedule.

Unisafe - Fire Protection Engineers Mar 1993 – Mar 1999

Executive Secretary to the Director

Functioned as an Executive Secretary to the General Manager.

Prepared, typed and distributed all client contracts.

Maintained executive calendars and scheduled appointments.

Coordinated client and other meetings.

Took minutes of meetings (shorthand/dicta typing) and ensured a timely distribution.

Administered staff and maintained vacation, daily/monthly attendance.

Monitored and replenished office equipment and stationery on a need basis.

ADDITIONAL EXPERIENCE

Govt of Ontario, Ministry of Industry, Trade and Technology - Executive Secretary to the Regional Director

IDRC (Canadian Donor Agency) - Non Profit Organization) - Secretary to the Health Officer

ASEA Brown Boveri Ltd. - Secretary to the Engineering Manager

The American Embassy - Administrative support

Davy Ashmore Limited - Secretary to the Engineering Manager

EDUCATION

High School Final - St. Thomas Girls' School

PITMAN'S Secretarial Certificate - Loreto Convent, Calcutta, India.

REFERENCES

Available upon request

Contact this candidate