Senior Accountant

Irene McKillop

Lafayette, CA 510-***-**** ************@*****.***

Principal Areas of Expertise

Senior Accountant proficient in all aspects of accounting, financial reporting, and auditing. AR, AP, Bank Reconciliations, Complex General Ledger Reconciliation, Month & Year-end Closing, Financial Statements, Audit Preparation, Sales Tax Returns (Multi-State), Grant Management, Business Process Development. Payroll Processing (Multi-State), International Payroll Processing, Payroll Tax Returns, Employee Benefits Administration. MS Excel (pivot table, vlookups)- MS Word - MS Access - MS PowerPoint -Workday – QuickBooks -Great Plains PeopleSoft - Banner – Maconomy – Solomon – ADP – Paychex - Various HRIS - Pledgemaker – Filemaker Professional Experience

Accounting Consultant – Self Employed - March 2015 to present Senior Accountant – 9/1/15 to 1/31/16 – INFOR, a Cloud Software Company

Accounting & system conversion project, company was acquired, Oakland Accounting Dept moving to Atlanta

Year-end close, audit prep, general ledger reconciliations, workpapers, month-end closes, oversee Accounts Payable Senior Accountant- Payroll – 3/1/15 to 7/31/15 – Embarcadero Technologies

Process semi-monthly payroll thru Ceridian – 150 employees

Reconcile all payroll related general ledger accounts

Assist with year-end audit workpapers, monthly reconciliations, bank reconciliations for 5 months

Input AP invoices into Great Plains for Canadian Office Robert Half, Accountemps Salaried Professional Service - 10/28/12 to 2/28/15 GT Nexus Inc. (Cloud Based Software - Global Supply Chain Management) - Senior Accountant

Interim Accounting Manager: manage daily accounting operations, manage month-end close process, semi-monthly payroll journal entries, foreign payroll process and quarterly payroll analysis that resulted in 15% time savings

Supported the VP of Finance for year-end audit. Saved management significant preparation time, allowing for continued focus on critical finance & reporting functions

Assist with Implementation and training of various Workday modules: Bank Reconciliation, Purchase Order, Fixed Asset, and Prepaid Expenses. My expertise eliminated the need for an outside Workday Consultant to conduct staff training

Develop internal controls, saving staff a 25% time effort by initiating and implementing improved business process. Yapstone (Online Payment Service Provider)

Revenue reconciliation project

Review customer contracts and provide management with an analysis of contracts vs data in accounting system and Salesforce. Affinity Medical Group (Healthcare) - Recovery Manager – Senior Accountant

Designed & assisted in the development of an Access database which allowed the team to reconcile historical & current data for accurate reporting of department’s recovery efforts.

Redesigned and created financial reports (dashboard) which reconciled 100% to Access database reports.

Implemented automated business processes utilizing mail merges, an Access database which improved collections of over payments on audited claims by 30%.

Mentored and trained Administrative Assistant which resulted in the AA improving her Excel skills, learning pivot tables, gaining Microsoft Access experience and adding more value to the Department Heliodyne Inc (Renewable Energy) – Finance Manager

Successfully established Nexus in four additional States due to hiring outside sales staff. My expertise eliminated the need to pay outside CPA to complete this tasks.

Process semi-monthly payroll thru Paychex, month-end and year-end closes, reducing monthly close process by 15%.

Reconciled all balance sheet accounts and created work papers for the CPA and Corporate Accountant in Denmark resulting in a 20 day year-end close.

Implemented day to day business process improvement, designed and implemented an electronic file system resulting in a 90% paperless environment

Assisted with the hiring of the new Senior Accountant, successfully transitioned and trained the candidate. Accounting Consultant – Self Employed - 6/1/12 to 10/11/12 Jaroth Inc (Telecommunications) – Interim Payroll Manager

Processed semi-monthly payroll for 225 Employees, multi-state, mastered ADP Pay Expert (Pay X) and ADP HR Solutions eliminating the need for two employees to process payroll to one employee. Uploaded payroll journal into Quickbooks, automated process. Managed the benefit enrollment process for these employees and all employees USF – Interim Grant Accountant – Office of Sponsored Projects Irene McKillop

Lafayette, CA 510-***-**** ************@*****.***

Professional Experience (cont.)

Mills College (Higher Education) - 10/30/07 to 5/31/12 Director, TRIO Programs (Federal Grant: US Dept. of Education) – 2.5 years

Restructured & rebuilt the Mills College TRIO programs and eliminated A-133 audit findings from prior years.

Managed and executed ALL financial & administration daily functions for the TRIO Programs.

Managed, analyzed, and reconcile finances for two Federal programs with an annual budget of 1 million dollars

Assisted with grant proposals which allow Mills to successfully secure $6.2 million in funding from the US Department of Education Business Process Analyst – 2.5 years

A/R reconciliations resulting in collection of $200K past due; complex general ledger reconciliations and cash reconciliation which resulted in 100% improvement in internal controls. Conducted quarterly audits in all these areas.

Responsible for all payroll expense & liability transactions posted to general ledger eliminating old balance sheet carry forward balances and allowed for 100% accuracy with month-end reconciliations.

Acting Payroll Director for 11 months; 25% improvement in internal controls and daily operations.

Partnered in the development of a Sponsor Projects Office, implementation of Grant Accounting Module in Banner System. This resulted in a 30% increase of corporate and federal funding.

Business process improvement & implementation, wrote policies and procedures resulting in 100% compliance with 990 Reporting. UC Berkeley/Police Department - Business Office Manager – 4/1/04 to 10/15/07

Managed the daily activities of the Business Office including accounts receivable, accounts payable, purchasing, general ledger reconciliations, cash handling, inventory control functions, financial reporting and budget preparations.

Audited business processes at the Parking and Transportation Department; implemented new processes and assisted with a reorganization of department increasing staff productivity by 75%.

Designed, developed, and implemented an Access Database Program for tracking all alarm systems on the UCB Campus, 100% improved from the prior program. Automated recharge billing process resulting in 100% accuracy and efficiency of this AR process.

Participated as a Senior Staff member at management meetings, including preparing recommendations for new programs or decisions that affect the direction of department

Pacific Research Institute - Senior Accountant – 4/1/02 to 3/31/04

Responsible for the day-to-day accounting, and office administration, A/P, bank reconciliations, payroll processing, all payroll reconciliations and general ledger reconciliations.

Assisted Controller with month-end closes, year-end close and audit schedules, 1099s and W-2s

Managed & implemented software conversion from Access to Pledgemaker, 100% accuracy & 25% increase in efficiency donor development.

Robert Half International, Accountemps Salaried Professional Service – 9/1/99 to 3/31/02

Installation and set-up Quickbooks for two companies. Complex general ledger reconciliations.

Evaluated payroll processes, established more efficient processes and procedures. Implemented electronic timesheet process. Assist with conversion to PeopleSoft HRMS.

Performed due diligence for acquisition of company, which was purchased 6 weeks after assigned to project.

Coordinated and executed 3 year-end closes due to the acquisition and merger of the company.

Coordinated month-end closes, prepared monthly financial statements, sales tax returns, bank reconciliations, payroll processing. Cash flow statements, cash management.

Maintained Excel spreadsheets for all balance sheet accounts and inventory reconciliations.

Complex reconciliation of payroll liability accounts in general ledger.

Audited prior year payroll tax returns and assisted in the collection of penalties and interest unnecessarily paid to the IRS. Dantz Development Corp (Acquired by EMC) – 2/1/92 to 8/31/99 Accounting Manager - 4 years

Leading role in the 100% completion of conversion to Great Plains, second conversion to Maconomy.

Established and improved accounting business processes and procedures by 50%.

Full cycle A/P, A/R, collections, 1099 preparation, payroll processing, W-2s.

Sales tax return preparation and preparation of various Federal, State, City and County reports.

Month-end accounting, journal entry preparation, bank reconciliations, and general ledger reconciliations.

Maintained Excel schedules for all balance sheet accounts and performed inventory reconciliations.

Performed year-end closings and preparation of year-end audit work papers. Human Resource Administrator - 3 years

Payroll processing bi-weekly thru ADP, journal entry preparation, reconciliation of payroll expense & liability accounts.

Managed the hiring process, conducted new hire orientations, benefit administration, employee relations, labor law compliance, implemented HR policies and procedures.

Researched and purchased new HRIS, supervised implementation of software.

Assisted with revision of our Employee Handbook.

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