Contract Specialist/Administrator

THOMAS JACOBS

**** ****** *****

Fredericksburg, Virginia 22407

Home: 540-***-****

SUMMARY

Over 15 years of progressive, solutions-oriented, contract management and administration experience coupled with over 10 years of eclectic technological expertise as an SPS/PD2 consultant.

Formerly a Government Contracting Officer with an extensive background in full acquisition life cycle management and the utilization of most types of contracts coupled with the leveraging of best practices from cradle-to-grave in accordance with applicable regulations and policies.

As an Instructor for DoD's automated contract writing system, trained thousands of DoD personnel within the Acquisition Community on the Standard Procurement System Program (SPS) and the Procurement Desktop Defense (PD2).

Capabilities include office administration and management, documentation control, financial and budgetary management, supervision and training, functional help desk support, information technology training and support, project team lead, and management.

Worked extensively with the following software applications:

• Microsoft Office (Word, Excel, and PowerPoint)

• Microsoft Outlook

• Base Contract Automation System (BCAS)

• Standard Automated Contracting System (SACONS) • Procurement Desktop-Defense (PD2)

• Federal Procurement Data System – Next Generation (FPDS-NG)

• DoD Electronic Document Access (EDA)

• Standard Procurement System Integration (SPS-I)

• Webmethods - Adapter Manager

• Corps of Engineers Financial Management System (CEFMS)

• Computerized Accounts Payable System (CAPS)

• SAP's Enterprise Resource Planning (ERP)

• Procurement Request Information System Management (PRISM)

• Joint Contingency Contracting System (JCCS)

• Army Contracting Business Intelligence System (ACBIS)

PROFESSIONAL EXPERIENCE

Captured Planning Solutions – Professional Services (CPS-PS) – Burke, VA.

(April 2009 – March 2011)

Business Transformation Agency, Joint Contingency Contracting Iraq/ Afghanistan (JCCI/A) C3 Application Support Specialist (April 2009 – March 2011)

Served in the capacity a Business Systems Analyst (Systems Administrator and Information Management Officer) for the Joint Contingency Contracting Iraq/Afghanistan (JCCI/A) at Central Command (CentCom) in support of Regional Contracting Centers located in Baghdad and Basra, Iraq, as well as Bagram and Kabul, Afghanistan. Accomplishments included:

• Successfully served as the command's Information Management Officer (IMO) by ensuring the accountability of hardware and software in addition to the continuous operation of the computer network(s) and its various programs and applications

• Performed various tasks such as daily and weekly system backups with extensive use of the Business Intelligence Extractor (BIX or BI), Electronic Document Access (EDA), and PD2's Application Server Framework (ASF) as required and provided continued operational sustainment of the Joint Contingency Contracting System (JCCS) to include operational customer support theatre- throughout the Contingency Business Environment (CBE)

• Provided software users with telephone support during local business hours

• Provided ad-hoc data reporting and analysis from available contracting data sources as directed and teamed with CBE teams to troubleshoot and resolve technical and functional issues

• Assisted with SPOT, GEX, SPS, WAWF as requested and provided ACBIS, SPS, and FPDS-NG reporting support to the Business Transformation Agency (BTA), JCCI /A Headquarters, the Principle Assistant Responsible for Contracting (PARC), DoDIG, and the Special Inspector General for Afghanistan Reconstruction (SIGAR)

• Supported Vendor Registration and Solicitation activities and participated in C2X and CJ2X Vendor Vetting Process

• Prepared and submitted various reports to include FPDS-NG, Awarded Actions, Open Purchase Requisitions and Closeout Candidate to Regional Contracting Centers (RCC) throughout the CBE

• Solely responsible for the successful data migration of several million dollars in contracts, delivery orders and purchase orders to include Contract Action Reports (DD-350 or CAR) from legacy systems into PD2

• Provided impromptu, group and individual training on JCCS and PD2 to members of the RCC, U.S. Army Corps of Engineers (USACE), U.S. Agency for International Development (USAID) and the U.S. State Department

• Assisted the Host Nation Business Development Consultant with meeting goals of JCCI, and rendered assistance with the utilization of JCCS accordingly

• Participated in the planning phase of incorporating Data Sharing capability between JCCS and CIDNE (Combined Information Data Network Exchange) theatre wide

• Assisted in the creation and establishment of a Memorandum of Understanding (MOU) between PDT (Peace Dividend Trust; a Canadian NGO) and BTA; and later between BTA and USAID delineating the roles and responsibilities of both parties; as well as ISAF (International Security Assistance Force) and BTA for cyclic occurrence of data between their respective systems (CJ4 CIDNE and JCCS CJ2X)

Technology Management Services (TMS) – Arlington, VA. (May 2008 – April 2009)

Department of Homeland Security, National Cyber Security Division

Lead Acquisition / Program Analyst (July 2008 – April 2009)

Supervised a team of five people, and supported various program offices within the National Cyber Security Division (NCSD) by the electronic submission of required procurement documents to the Office of Procurement Operations (OPO) as well as PRs approved in the Advanced Acquisition Plan (AAP) and verified the status of procurement packages submitted, to include all proposed inter-service agreements

• Participated as a member of the Acquisition Planning Team and assisted in the development of an Acquisition Plan for the Network Security Deployment Branch of NCSD in the Department of Homeland Security

• Verified funding availability and budget execution on procurement packages submitted

• Assisted in the identification of new procurements, modifications, SOW's, AOA's, J&A's, contract extensions and incremental funding requirements

• Established an AAP for NCSD and set priorities for the acquisition function as well as advised and delegated to the Acquisition Team, the execution of Purchase Request actions described in the Advance Acquisition Plan

• Performed periodic review and oversight of program execution in accordance with the approved advanced acquisition program and strategic plans

• Assisted in the monitoring of key performance measures and validated performance results

• Established priorities when necessary to best capitalize on acquisition resources

• Assisted in defining and improving NCSD acquisition governance structure, and processes

• Assisted in the execution of formal communication programs for internal and external customers and supported the OPO in the design, planning, and implementation of acquisition integration plans

• Provided effective communication, feedback, and cooperation along the NCSD chain of command and assisted in the promulgation of NCSD Acquisition policies and programs established by the OPO to conform to applicable laws and regulations

• Reviewed, approved and signed time sheets and vacation requests

• Counseled and completed employee performance appraisals

• Periodically provided on-site advisory assistance to local Contracting Officers

C-Systems International Corporation (CSI) - Alexandria, Va.

Combat Equipment Support Systems, MARCORSYSCOM, Quantico, VA. Consultant/Subject Matter Expert (May 2005 – May 2007)

Successfully performed the duties as a seasoned Contract Specialist in accordance with the FAR, DFARS, and other applicable regulations, Marine Corps policies and procedures

• Provided cogent instruction and guidance as the on-site PD2 Subject Matter Expert (SME) for the Marine Corps Systems Command (MARCORSYSCOM) which involved prioritization of workload assignments and maintaining constant vigilance over the process and progress while keeping all stakeholders apprised accordingly

• Conducted Pre-Award Administration such as reviews of IGCE's, SOO's, SOW's, PWS', market research, RFI's, RFP's, prepared Source Selection Plans, PNM's, Pre-award Surveys and assisted in the debriefs of unsuccessful offerors

• Negotiated numerous awards in the area of Small Business Innovative Research (SBIR), and awarded numerous R&D type contracts totaling more than $171,000,000.00 million dollars, and also made awards in Foreign Military Sales (FMS), Bailment Agreements, NIB/NISH, GSA Delivery Orders and Purchase Orders as well as the execution of reports that monitored and tracked award expenditures

• Performed Post Award Administration such as contract modifications to include Change of Name/Novation Agreements, Incremental Funding (or de-obligations), Terminations, WAWF, and Contract Close-Outs (utilizing DD-1597's and DD1594's) and provided weekly status reports to client and Executive VP of CSI

CACI – Fairfax, VA. - (November 2001 – May 2005)

Naval Air Electronic Acquisition Program Office (NEAPO), NAS, Patuxent River, MD.

Principal Functional Analyst (February 2004 – January 2005)

• Provided Help Desk Support to a customer base of over 500 procurement professionals utilizing the Procurement Desk-Top Defense (PD2). This support was provided with the use of the HEAT application (Help Expert Administration Tool) and SQL (Structured Query Language), along with a litany of E-Commerce/Business solutions/applications such as:

• SAP-SPS Interface (also known as SIGMA-SPS) utilizing the Navy Marine Corps Intranet (NMCI)

• WebMethods Integration Manager featuring Trading Networks and Script-Aid

• Structured Query Language (SQL)

• Enterprise Resource Planning (ERP) also known as SAP

• Procurement Management Reporting System (PMRS)

• Federal Procurement Data System – Next Generation (FPDS-NG)

• DoD Electronic Document Access (EDA)

• Verified, corrected and prepared numerous reports of the command’s contracting actions in excess of $25,000.00 to the Federal Procurement Data System

Army Business Center for Acquisition Systems (ABCAS), Business Systems Modernization Directorate (BSMD), Software Engineering Command, Ft. Lee, VA.

Business Integration Consultant (July 2003 - February 2004)

• Advised, assisted and trained as necessary, other contractors and Department of Defense personnel in the development and execution of approved acquisition strategies

• Assisted in the writing and development of the Army Concept of Operations (for both operational and contingency contracting offices)

• Participated in the Joint Program Management Office’s Training and Report Writing Group

• Provided technological assistance on the Standard Procurement System (SPS) to include Sybase and SPS interface systems

• Supported numerous Army sites in software upgrades, testing, problem resolution, field validation, and hardware migration

• Participated “as directed” on any developmental issues concerning the Army’s Business Intelligence Tool to include conducting research for the purpose of writing staff studies and white papers in support of new technology initiatives

Defense Logistics Agency Philadelphia, Pa. and Richmond, Va.

Business Consultant (April 2002 - July 2003)

As a member of the Knowledge Transfer and Technology (KT&T) Team, Business Systems Modernization (BSM) for the Defense Logistics Agencies in Philadelphia and Richmond, instructed members of the contracting community on the use of various software applications needed for the successful transition to (and implementation of) the BSM program, defining the end-to-end processes for their “as-is” and “to-be” acquisition system. Such applications included:

• Manugistics (including the Event Manager)

• SAP’s Enterprise Resource Planning (ERP)

• Webmethods

• Pocurement Desktop-Defense (PD2)

• SR-Web (Solicitation/Response-Web)

• FedBizOpps and OE-Web (Offer Evaluation-Web)

Digital Systems International Corporation (DSIC) - Arlington, VA. (December 1997 – November 2001)

WHS, Pentagon, Arlington, VA.

Contract Specialist (July 2001 – September 2001)

Provided contract management and administration support services to the Government Contracting Officers of the Real Estate and Facilities Contracting Office (REFCO), Washington Headquarters Service, Pentagon by:

• Assisted Contracting Officers in the development and execution of acquisition strategies through thorough research, analyses, and reviews of policies and guidance in accordance with all applicable regulations

• Conducted full acquisition life cycle management (cradle - to - grave) such as solicitations, evaluations, negotiations, cost and price analyses, awards, modifications and close-out

• Completed awards in a timely manner, numerous FFP Contracts and Purchase Orders as well as Delivery Orders under GSA and established IDIQ Type Contracts and documented the contract files accordingly

• As the On-Site SME for the automated contract writing system (PD2) detailed guidance was provided on its functionality and proper use in terms of data. Further assistance was rendered on the reconstruction of all contract awards that were damaged as a result of the terrorist attack on September 11, 2001 (911)

• Served primarily as an Instructor from December 1997 to July 2001 for the Department of Defense’s automated contract writing system known as the Procurement Desktop Defense (PD2), conducted extensive travel worldwide to numerous military bases and literally trained thousands of personnel on the general functionality, system administrative features, managerial overview and report writing capabilities (COGNOS) of PD2

EDUCATION

Master of Science - Management, Baker University

Bachelor of Science - Business Administration, Wayland Baptist University

Associate of Applied Science – Contract Administration, Wayland Baptist University

PROFESSIONAL CREDENTIALS

Certified Professional Contract Manager (CPCM)

National Contract Management Association - May 1999

Certificate of Contract Management

Army Logistics Management College - May 1994

Certified Acquisition Professional (DAWIA Level III)

Department of Defense - October 1993

Professional Designation in Contract Management

Air Force Institute of Technology – Feb. 1993

SECURITY CLEARANCE

Top Secret (Inactive October 8th, 2011)

NATO Secret (Inactive November 30th, 2011)

Contact this candidate