Accounting Clerk Manager

EDUCATION AND TRAINING

SAP Crystal Reports **** Essential Training 09/2015 Lynda.com

Accounting Fundamentals 08/2015 Lynda.com

Excel 2013 Online Training 06/2015 Lynda.com

Certificate Crucial Conversations 04/2015 City of Regina

Certificate English as a Second Language Communication Program 09/2013 University of Regina (U of R)

Certificate English as a Second language Writing Program 09/2013 U of R

Diploma in Business Administration June 2011 Concentration in Accounting College Universitaire de Saint-Boniface, Winnipeg, MB

High School Diploma June 2008 Mboro, Senegal

PROFESSIONAL EXPERIENCE

Accounting Clerk City Of Regina Regina, SK March 2013 – Present

Professionally function in a variety of roles as the Accounting Clerk, including Payroll/Bookkeeper, Receivable Clerk, Payable Clerk, and Financial Clerk

Payroll/Bookkeeper

Create a new Vacation/EDO each year

Determine statutory holidays for each calendar year and enter them into the Excel spreadsheet

Update any other necessary information in the calendar, for example, employees Vacation, EDO and sick time

Run time record exception reports and distribute these reports to a Manager

Email Manager with report verification deadlines

Verify reports and make required adjustments in AccTech VIP Payroll and HR system

Calculate the Mayor’s and Councillor’s remunerations each year

Enter adjustments into VIP, verify any errors, authorize the batch and submit electronically to the Payroll Department

Distribute pay stubs and T4 slips for all employees

Receivable Clerk

Gather cash and cheques from the front reception cash box

Complete cash receipt with account codes form online

Verify the cash and cheque amount balance with the total amount on the cash receipt form and sign the cash receipt and submit to the cashier for deposit.

Complete the petty cash form with the account codes

Provide the petty cash form to employee to verify and sign

Provide cheque or cash to employees, as required and authorized

Payable Clerk

Match Invoices and Packing Slips

Email Purchasing Branch to create a Purchase Order number or create a release number using Oracle

Approve release number into Oracle and verify release number to the invoice before receiving the release number

Send an email to Accounts Payable to notify them of the purchase order number and release number and attach the invoice to process the payment.

Process Travel Claim and Authorization forms for employees and managers

Verify and reconcile the purchase card for employees and managers in Oracle

Codify and verify the purchase requisition form and process the payment

Check in Oracle or accounts payable for status on payment

Process Councillors travel expenses, cell phone bills and stationary

Process Councillors reimbursements

Create an electronically folders for my files

Financial Clerk

Meet the managers of the department

Review account codes & activity codes

Make a decision to increase or decrease budget items

Make adjustments to budget working papers for upcoming budget year

Complete all financial templates

Notify the Finance Department of budget adjustments and then the Finance Department uploads any adjustment changes or requests clarification

Provide response to Finance and research questions and verify response

Successfully navigates corporate budget process for approval(s)

Verifies cost and distribution report bi-weekly

Verifies variance report and journal voucher corrections monthly with Managers.

Provide the Councillor’s Quarterly Report to the Finance Department each end of the year for the public accounts

Trainer EmpCenter Workforce Management (City of Regina) 2015

EmpCenter is a total management system offering strategic workforce planning for large businesses.

Train and coordinate Employees, Supervisors and Managers on how to use the software effectively and efficiently.

Trainee- Accounting Clerk 05/2011 – 01/2013

Saskatchewan School Board Regina, SK

Payroll

Accurately recorded employee payrolls and sent pay stubs

Performed reconciliation of RRSP for employees and issued T4s promptly

Performed reconciliation of Saskatchewan School Boards Association (SSBA) and Saskatchewan Teacher’s Retirement Plan (STRP)

Verified the organization’s publications

Payable clerk

Matched Invoices and Packing Slips

Entered the invoice amounts in the software application

Accurately printed reports and checks

Sent cheques to vendors, as required, and ensured each vendor received the correct cheque

LANGUAGES

Bilingual (French and English)

SOFTWARE

Microsoft Dynamics NAV (accounting software)

Simple Accounting

AccTEch VIP Payroll and HR

Oracle Business r12

SAP Crystal Reports

ZyIMAGE (XML data repository software)

Microsoft Word, Excel and Outlook

EmpCenter Workforce Management

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