Administrative Assistant Management

Marilyn R. Spesak

PO Box *** 201-***-****

Colonia, NJ 07067 **********@*****.***

Administrative Services & Support

Multi-faceted administrative professional with comprehensive, yet diverse experience in payroll administration, billing, accounts receivable, training, and administrative support. Self-motivated team leader with demonstrated success in weekly processing of union employee payroll, audit, and report documentation. Adaptable and collaborative with excellent communication and interpersonal abilities to build rapport with clients, staff, vendors, and other key stakeholders to efficiently resolve problems and ensure exceptional service. Excels as Administrative Assistant, Trainer and Database Administrator skilled in office management and support.

Professional Experience

GE Power and Water – North Bergen, NJ Oct 1997 – May 2014

Administrative Assistant / Executive Support/Payroll Administrator

Provided executive support for senior management with responsibility for calendar and meeting setup and report development and other documentation requested.

Managed purchasing and receivable backlog of $10M and provided other administrative support to Finance Manager with billing and other support as needed.

Managed development and facilitation of training on TOPS time and expense system.

Maintained and oversaw database for onsite repairs documentation and ordering of uniforms.

Liaison for communications with customers and vendors, scheduling and support for meetings and other

Problem solving as needed

Office Management Administrative Services/Support Payroll Administration Accounting Support

Database Management Audit/Data Analysis Cash Management Report Documentation

Staff Supervision/Training/Performance Management Client Relations/Service Database Administration

Expense Reports Vendor Management Client Relations/Service Training Meetings

Assisted in bi-annual training meetings for technician documentation, uniforms and medical recordkeeping.

Processed payroll for 60 Union employees using GE internal and Kronos systems.

Processed expense reports through Concur system

Notary Public – State of New Jersey.

Technical Proficiency:

Microsoft Word, Excel, PowerPoint, Outlook; Kronos GE Time Reporting System;

TOPS Internal GE Time and Expense System

Education

Seton Hall University – Attended 2 Years with Communication/Music Major

Personal Interests

Semi-Professional Opera Singer; Voice Teacher; Church Musician

Sings with Cathedral Basilica Choir 2004 - present

Cantor at St. Mary’s Church, Passaic and St Cyril’s Church, Clifton

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