Administrative Assistant
Resume:
BLESS BELINDA AHIAKONU
P.O. Box A***, LA-ACCRA.
Tel :+( 233-24) 2672827
+ (233-26) 4700277
E-Mail: actsse@r.postjobfree.com
CAREER OBJECTIVE
Seeking a satisfying and challenging career with opportunities for self-development and organizational growth. I
also aspire to contribute my knowledge, skills and expertise in a progressive corporate environment in which the
skills I have acquired are relevant and appreciated.
CORE COMPETENCES
Working knowledge in French
Proficient in the use of Microsoft office suite (Word, Excel, Outlook and PowerPoint) and surf the
internet.
Strong written and verbal communication skills
Ability to schedule meetings using Google and Microsoft Outlook calendars
Ability to develop logistics note to serve as a guide to international staff attending workshops,
meetings in Ghana
Excellent data entry skills. Have assisted in inputting data into ACCPAC for financial statement
preparation
Ability to multi-task. Able to undertake more than one activity at the same time prioritising the most
important first
PROFESSIONAL/ WORK EXPERIENCE
FEBRUARY 2012 TO PRESENT RIGHT TO PLAY ADMINISTRATIVE & LOGISTICS ASSISTANT
Responsibilities:
Administrative & Office Management duties
Provide administrative services including drafting letters and organizing meetings for the Ghana
Country office especially Finance & Administrative Department and the Country Manager.
Create files for incoming and outgoing correspondences of the organisation
Manage the front desk including the telephone console for the office
Manage office petty cash ensuring that all requests are approved before cash is disbursed and
ensure that petty cash float is replenished at the appropriate time
Prepare and submit monthly petty cash request for Finance Officers review
Assist in processing finance requests including writing cheques and preparing payment
vouchers.
Prepare and submit quarterly timesheet for submission to finance officer
actsse@r.postjobfree.com +233***-***-***/+233***-***-***
Logistics Duties
Ensure proper record of the movement of items from the stores as well as ensuring that stock-
out items are replenished
Coordinate purchase requests on behalf of the Procurement Committee
Ensure that all office assets are properly insured
Prepare weekly vehicle movement schedule
Ensure that all office computers, air conditioners, fire extinguishers are in good working
conditions at all times
Liaise with Regional Logistics Officer to ensure that office generator is fuelled and always in
good working condition to be used in cases of power outage
Front Office
Receive visitors to the office, be the first point of contact, provide pertinent information or
direct them or arrange an appointment with relevant staff member.
Set up appointments for Country Manager and other programme staff.
Receive, register, acknowledge and distribute contents of mails from other offices.
Ensure out-bound mails are sent out regularly to designated offices.
Keep and update reference numbers for outbound mails.
Update internal telephone/email contact list for the country office and distribute to staff
members.
Office Support
Provide secretarial support to the Programme and Finance teams (Filing, photocopying,
etc.)
Assist in typing reports and documents for programme and finance teams
Establish a filing system and archiving of paper and computer files.
Ensure business registration documents are in order and filed according to Statutory
requirements.
2010 2011 LA GENERAL HOSPITALADMINISTRATIVE ASSISTANT (NATIONAL SERVICE)
Responsibilities: -Receiving and dispatching correspondence
Receiving and attending to Visitors and Customers
Receptionist and telephonist duties.
Drafting correspondence
Filing
Organizing and serving at meetings and workshops
Taking minutes at meetings
Coordinating with other members of staff in relation with the job.
2010 TV3 NETWORK PERSONAL ASSISTANT (INTERNSHIP)
Responsibilities -Collating all incoming and outgoing mails
actsse@r.postjobfree.com +233***-***-***/+233***-***-***
Drafting correspondence
Receiving visitors
Scheduling appointments and meetings for my boss
Taking minutes at meetings
Drawing weekly schedules for the department
2004 2005 GLORIA DEO NURSERY & KINDERGARTEN TEACHER
Responsibilities -Teaching and caring for the children
Writing lesson notes
EDUCATION
Bachelor of Science in Business Administration 2014 To 2016
Ghana Institute of Management and Public Administration (GIMPA)
Certificate in Safety and Security & Field First Aid Training November 2014
Risk Visibility International
HND Bilingual Secretaryship and Management Studies 2007-2010
Accra Polytechnic
Certificate in French Proficiency and Spanish Beginners 2010- 2011
Ghana Institute of Languages (GIL)
Certificat Etude de Francais Pratique 1 and 2 2005-2007
Alliance Francaise
LEADERSHIP AND VOLUNTARY EXPERIENCE
2007 2010 Accra Polytechnic
Position held: General Council Member
Class Representative (2009/2010)
Member of Foundation for Future Leaders member
2009 2010 Global Evangelical Students and Associates Ministry (Accra Poly)
Position held: Vice President
2004 2010 Global Evangelical Church
Position held: Youth Ministry Secretary
Youth Planning and organizing committee secretary
Youth Editorial Board member
actsse@r.postjobfree.com +233***-***-***/+233***-***-***
PERSONAL DETAILS
I am a Ghanaian by birth and proficient in English, French and Spanish (beginner). In my spare time, I
like to play football, dance and write poems.
REFEREES
1. Madam Emelia Ohene Afriyie
Deputy Head of Department
Secretaryship and Management Studies
Accra Polytechnic
2. Madam Naana Nunoo
Administrative Assistant
La General Hospital
3. Mr. Gilbert Dotsey
Head of Finance & Administration Department
Right To Play, Ghana
actsse@r.postjobfree.com +233***-***-***/+233***-***-***
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