Senior Administrative Assistant

Florence Datin

*** **** ****** ********* *****, CA 90266

310-***-**** *.*****@*****.***

Green-card holder

BILINGUAL SENIOR EXECUTIVE / ADMINISTRATIVE ASSISTANT

with over 10 years of administrative experience and a strong background in the event industry. Seeking a challenging position with a leading global hospitality company that will give me the opportunity to grow, while contributing to JW Marriott’s objectives.

CORE SKILLS

• Administrative and organizational support • Event planning and coordination

• Customer Service and Relationships • Sales/Marketing

EXPERIENCE

Assistant to the Master Roaster and Manager

Rocchio Family Roasters, Manhattan Beach 2015 - present

Provide administrative, organizational and sales support. Increase office organization by developing a filing system, document templates, activity reports and a customer database. Process invoices and expenses. Enter transactions into Quickbooks.

Contribute to the implementation of a business plan and marketing initiatives (coffee newsletter, membership, new packaging).

Plan and organize special events such as in-store demonstrations, restaurant exhibitions and coffee cuppings to generate new clients.

Events Administrative Assistant

Sagcom, Paris 2011 - 2014

Coordinate and prioritize daily administrative and organizational functions by using a proactive approach that increases the efficiency and effectiveness of the President, ensuring the completion of projects and operations.

Prepare and update timelines, records, files, contracts, proposals, reports and budget. Create Powerpoint presentations. Conduct research. Maintain databases for all event management projects. Prepare and monitor budget, process invoices and expense reports.

Contribute to the development, coordination and follow up of events and incentives.

Maintain excellent relationships with external parties to enhance the company’s reputation and image and contribute to future business opportunities and partnerships.

Business Owner of a private practice

Inspiration Bien-etre, Boulogne Billancourt 2009 - 2014

Create a successful private practice in wellness and massage therapy. Complete daily operations, marketing, business development and bookkeeping activities while providing high-quality, customized massage therapies and excellent customer service.

Executive Assistant (bilingual French-English)

Fortis Insurance, Paris 2007 – 2009

AG2R La Mondiale, Paris

Provide efficient, proactive and confidential administrative and organizational support to the CEO: phone coverage, mail and email monitoring, complex diary management, organization of conference calls and meetings including minutes taking, memorandum drafting and follow-up to action items, creation of PowerPoint presentations, correspondence and documents preparation, travel arrangements. Update and maintain databases, files, records and organizational systems. Follow policies and procedures. Prepare and distribute various reports. Process invoices, maintain track of expenses, prepare sales report, maintain budget. Maintain and order office supplies and equipment. Conduct research and perform special assignments and HR functions.

Play a key role in liaising between internal departments, the Head Office and subsidiary companies and in maintaining excellent relationships with external parties.

Responsible for organizing corporate events within required timeframe and budget.

Coordinate press relations. Prepare and distribute weekly and monthly press reviews.

Events Administrative Assistant (bilingual French-English)

Reed Midem, Reed Exhibitions group, Paris 2006 - 2007

Coordinate and prioritize daily administrative and organizational functions in support of the General Manager. Conduct research on the music industry and new markets.

Assist the event team with the MIDEM operations (International Music Industry Show).

Administrative Assistant (bilingual French-English)

I.O.S. group, Paris 2005 - 2006

Provide office management and administrative support to the President, General Manager and Marketing Manager that facilitates and optimizes the organization of their daily activities as well as the office operations.

Serve as the primary point of contact for internal and external constituencies and as a liaison to the Board of Directors.

Plan and coordinate sales / client events.

Event Coordinator (bilingual French-English)

Caribbean Sand & Eventum International, Martinique 2002 - 2004

Assist in the planning and coordination of events designed to promote the French city of Fort de France and tourism in Martinique (music festival, boat show).

Contribute to Balana’s Trade Show revenue by achieving booth sales goals and negotiating sponsorship contracts.

Havas Media Group, Paris 1994 - 2002

Executive Assistant/Events Coordinator

Promoted to the above-mentioned position in 1998 based on my work performance and achievements.

Provide high-end administrative and organizational support to the President with demonstrated ability to anticipate needs, prioritize multiple tasks, implement solutions.

Responsible for the organization of corporate events and public relations operations.

Assist with the coordination of special project (CRM, website, interactive tools, audit).

Develop strategic relationships with external parties including business contacts, shareholders, investors to maintain the company’s reputation and image and contribute to future business opportunities and partnerships. Develop trades and partnerships.

Marketing Assistant

Provide administrative and organizational support to the Marketing Manager.

Assist in the implementation and coordination of effective media plans including researches, audience surveys, presentations, estimates and marketing materials.

Assistant Account Executive

Assist in the production of advertising campaigns for international brand accounts (Nokia, Karcher, Dior, Louis Vuitton, Chanel, L’Oreal).

ADDITIONAL SKILLS

Bilingual French-English. Basic knowledge in Italian and German.

Expert level proficiency with Microsoft Office including Word, Excel, PowerPoint, Outlook & Lotus Notes. Knowledge of database and Quickbooks.

EDUCATION

European School of Administration and Management (IGS Group), Paris

Bachelor of Arts Degree, Business Administration and International Marketing.

Santa Monica College, Santa Monica, CA

Associate of Arts Degree, Business.

Université Catholique de l’Ouest, Angers

Bachelor of Arts Degree in English Language and Literature.

Contact this candidate