Accounting Data Entry

Almatine A. Cook

***** ******* *****, ***** *****, LA 70817

225-***-**** ~ ********@***.***

International Shipholding Corporation

New Orleans, Louisiana

Accounts Payable Clerk-October 2014-present

•Input over 100+ invoices daily in ImageNow A/P program.

•Match invoices to assigned purchase orders, code to receiver vessel or department and set up for payment in NS5.

•Review, verify and maintain a spreadsheet of employee expense reports, and submit to Treasury for payment.

•Audit and approve invoices of other clerks for proper coding and release in Lawson A/P program.

•Prepare wire requests for payment of foreign invoices.

•Match wire payments with backup documentation, audit for correctness and enter into Image Now.

•Supply backup documentation for agents and vessel accountants as requested.

•Contact new vendors for completed W-9 forms and enter into Image Now.

•Scan invoices, timesheet and expense reports into Image Now.

•Assist the A/P Supervisor with other tasks assigned.

Iberville Rehabilitation Services (Part-time)

White Castle, Louisiana

Bookkeeper-September 2004 – Present

•Receive and verify invoices and requisitions for goods and services.

•Verify that transactions comply with financial policies and procedures.

•Prepare invoices for entry and processing into Quick Books.

•Process backup reports after data entry.

•Prepare monthly and quarterly state and federal tax reports.

•Prepare manual checks as and when required.

•Request W-4 forms for vendors and maintain and update vendor information.

•Print and distribute monthly financial reports

•Perform end-of-month journal entries using QuickBooks and state mandated reporting software.

•Develop employee policy and procedure manuals;

•Assist with information needed for facility accreditation;

•Attend committee meetings; presenting financial reports.

•Prepare W-2 and 1099 forms for submission to IRS.

Community Association for the Welfare of School Children

Baton Rouge, Louisiana

Grant Compliance Officer -August 1998 – May 2014

•Monitored state and federal grants, meeting all federal and state fiscal accounting requirements.

•Acted as a liaison center and partners on grants and other funding.

•Submitted timely requests for reimbursement and accurate reporting to grantors.

•Prepared month-end, quarterly, and annual financial grant reports as requested by funders.

•Worked with the Director to meet financial compliance issues related to grant agreements.

•Tracked all income and expenditures per grant to ensure overspending.

•Complied with all grant requirements, regulations, and standards.

•Assisted CPA with audits and tax return schedules.

•Organized and maintained files and records of grant information and personnel.

•Prepared monthly adjusting journal entries as needed in QuickBooks and Excel.

•Submitted timely and accurate month and year end fiscal close out reports.

•Analyzed revenue and expense data, and develop and maintain financial spreadsheets, reflecting progress towards goals identified by the Director.

•Managed all disbursements from grantors and contributions kept a current accounting of the same.

•Responsible for all financial reporting to Board of Directors, including monthly financial statements.

•Responsible for the accuracy of all program related expenditures and revenues recorded in the general ledger.

•Calculated division of shared expenses, such as insurance premiums, to each program.

•Performed all accounting and recordkeeping related to the organization.

EDUCATION:

•BS Accounting

SKILLS:

•Computerized and manual accounting

•Bookkeeping/accounting principles

•10-key by touch skills

•Spreadsheets and word processing skills

•Payables and Receivables

•Journals and Ledgers

•Microsoft Office: Excel, Word, and PowerPoint

TECHNOLOGY KNOWLEDGE:

•QuickBooks

•InCode

•Sage

•Image Now

•NS5

•Lawson

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