Executive Administrative Assistant

DONYA ROBINSON

Norcross, GA ***** 678-***-****

*************@*****.***

www.donyarobinson.vpweb.com

Summary

Use my 14 years extensive professional Executive Assistant role to support Executive’s Sales and Marketing team or Human Resource department. I create an atmosphere that will allow the team to be more effective in reaching company initiatives and goals in a timely manner.

Highlights

14 years supporting top level executives, employees, customers and vendors

Coordinating multiple calendars, travel, expense reports reconciliation

On and off site meetings using webinars, skype, conferencing tools, reserve, set up and break down meeting events, tradeshows

Heavy correspondence with every level of employee

Excellent gate keeper for executives

Employee of the Quarter

Multi-tasks to achieve goals with time management skills while handling multiple projects

Follows directions well and takes initiative to go above and beyond direction

Excellent mentor liaison between employee and management with policies and procedures

Fluent in Microsoft office, Sage, Paylocity, Publisher, Concur, IFS

Flexible work schedule when needed

Company Newsletter

Experience

Executive Assistant/Human Resources October 2017 – May 2018

Genesis Technology USA - Lawrenceville (company restructure)

Supported 3 Global executives with their daily needs

Brought better benefits options at lower price to the company

Hosted company events offsite

Reconciled credit cards for 34 employees – maintaining within budget

SR. Executive Assistant to Sr. Vice President Team January 2017 – June 2017

ADP Total Source – Alpharetta GA – (Short term - Admin cutbacks)

Managed 4 VP Executives with heavy calendar management, domestic and international travel, car services, hotels, with ever changing schedules including scheduling the corporate jet

Keep all Amex cards and expenses paid up using Concur expense software

Schedule meetings, book room on and off site, prepare materials in power point, send meeting invites, design agenda, catering meals, arranging logistics of attendees with skype, teleconferencing and webinar, ensure supplies and equipment on hand, post meeting decks on Sharepoint

Maintain contact and distribution list

Fluent Microsoft office

Shop for office supplies and promotional items

Schedule, confirm and prepare for appointments

Executive Assistant CFO & Human Resource Director December 2009 - January 2017

GC&E Systems Group – Norcross, GA

Bi-weekly and monthly reports to CEO, President and CFO

Filing employer required documents for FMLA, Cobra, STD & LTD, advocate daily to 220 employees

Provides interpretation and guidance on company policies, staying compliant with all state and federal laws, manage military contracts, pensions, 401K

Recruiting open positions from job board posting to onboarding including all drug screens, I-9 verifications, references, testing through new hire orientation

Set up new states where contracts are awarded. Employee withholding, unemployment, business license and sales tax accounts

Awards and recognition to maintain personnel retention on a monthly basis

Executive Assistant to CEO January 2001 – December 2008

Bizlynks Inc. – Atlanta GA.

Assistant to CEO and Small Business Owners

Networked to add clients to data base and promote owners training and offerings

Conducted educational seminars online using tele-conferencing and webinar tools to over 3000 clients

Partnered with owner to open a non-profit women’s center. This was achieved without the use of loans as a means of financing the organizations but rather through aggressive fundraising, corporate sponsorship, and awarded grants.

Education & Certifications

UGA Small Business School / Act Learning Center – Microsoft Office Suite / Gwinnett Technical School – Personality Profiling “Managing all Personalities in the Work Place” / FMLA Compliance Course Benefits / Management Records Retentions / HR & the LAW / Sage MAS Data base / Paylocity – Payroll Service / Concur expense reporting / IFS Data Base System/Zenefits Payroll System

Community Work

Women’s Recovery Workshop – 1993-2017

The Sharing Center for Women – Board of Directors 2001 -2004

Unity Christ Center – Community Outreach Committee – 2001 – 2004

Furkids – no kill animal shelter – 2007 – 2010

Toys for Children – 2010 – 2012

Community Food Bank – 2012 – 2014

Adopt a soldier – 2012 - 2014

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