Ng Yean Ling, Donna
Singapore, 570022, Singapore
actqza@r.postjobfree.com
Tel: 65-6552 5742 (Home), 65-9643 3134 (Mobile)
Singaporean
CAREER SUMMARY
Multi-faceted, efficient & reliable administrative professional with 28 years of experience offering versatile office management skills and proficiency in Microsoft Office programs. Strong planner and problem solver who readily adapts to change, works independently and exceeds expectations. Diversified skills set covering administrative support, client relations, logistics, human resources & project management. Able to handle multiple priorities and meet tight deadlines without compromising quality.
Administrative Support
Executive Office Support
Database Administration
Human Resource & Recruitment
Office Management
Account Management
Mentoring and Coaching
Records Management
Internal/External Stakeholder relations
Translation (Chinese to English)
Excellent Interpersonal & Communication Skills
Logistics
Have helped to "fine-tune" some of the database management and filing system for Direct Marketing projects. Was a project leader in a Direct Marketing Campaign for a telephone equipment – Integrated Information Pte Ltd.
Had initiated and carried out personnel information filing and retrieval system revamp in Dredging International. All personnel certificates and travel document copies were digitized. It helped improve retrieval speed and saved time required for re-work. Statistics computation became more efficient after personnel information was standardized into one database.
Set-up office for VOSTA LMG. Took care of all aspects of the office set-up.
Set-up a reliable spreadsheet system for monitoring of invoice (partial invoicing required) and payment records in Highsource Technology. It was done despite the lack of an accounting system. Revamped the previous leave tracking records.
Was commended with testimonials for dedication, hard work and initiative by previous employers.
Various Temporary positions between May 2015 till September 2015:
Company : Fugro Pte Ltd
Role : Admin – filing and archiving
Duration : 2 weeks
Company : Ultra Deep Subsea
Role : Operations Admin – prepare documents for ISO audit
Duration : 6 weeks
Current : Helping family with small business (part-time)
CASY Consultancy Services - Contract Oct 2014 – Apr 2015
Position Title (Level) : Administrative Assistant
Role : Administration and office support
Industry : Consultancy – pressure vessels, rides and Construction M&E
Reason for leaving : Contract position.
Work Description
1.Reception duties and all office procurements.
2.Quotation typing.
3.Book-in of AR into system (Autocount)
Highsource Technology Pte Ltd Jan 2013 – Aug 2014
Position Title (Level) : Administrative Executive
Role : Administration and office support
Industry : Information Technology - server maintenance & parts sales
Reason for leaving : Finance knowledge a must due to expansion.
Work Description
General Administration
1.Reception duties and all office procurements.
2.Flight and lodging booking for Managers and Directors.
Order Fulfilment / Logistics
1.Preparation of Purchase Orders to suppliers and follow-up receipt.
2.Order fulfilment for Singapore – track receipt of parts. Arrange delivery to customer upon receipt of parts.
3.Arrange, track shipment and troubleshoot when required, eg. if DHL shipment gets stuck at customs – Inbound and Outbound.
Finance
1.Keep records of all payments made to suppliers and payments received from customers in preparation for GST reporting.
2.Petty cash tracking.
3.GST computation and submission.
4.Record new sales and invoice customers according to schedule. Track and chase overdue invoices.
5.Prepare documents for reconciliation by Accountant (outsourced).
Human Resources
1.Application of Work passes and monitoring for renewals.
2.Leave, insurance name list administering.
3.Recruitment – arrange interview for Director.
Smart Recruitment Feb 2012 – Jan 2013
Position Title (Level) : Recruitment Consultant
Role : Recruit staff for clients
Industry : Human Resources Management / Consulting
Reason for leaving : Admin/support roles are more my forte.
1.Liaise with customers for potential candidates.
2.Arrange and coordinate interviews where necessary.
3.Post advertisement.
VOSTA LMG (Singapore) Pte Ltd Jan 2010 - Aug 2010
Position Title (Level) : Administration Manager (Executive)
Specialization : Administrative Support
Role : Operational Management
Industry : Marine – Construction (Pasir Panjang)
Reason for leaving : Job completion (contract position)
Work Description
1.Set-up of regional office in Singapore, including sourcing of office/lodging location, infrastructure set-up, I.T equipment set-up, telecommunication, furniture selection and office supplies, etc.
2.Coordinate between consultants, Lubeck and Amsterdam office for incorporation matters.
3.Manage contracts - I.T, Hotels, Telecommunication, tenancy, etc.
4.Arrange inbound and outbound cargo in coordination with freight forwarder.
5.Purchase and issuing of purchase orders for spare parts and supply in support of Engineers.
Dredging International Asia Pacific P L Dec 1998 - Nov 2009
Position Title (Level) : Operations / Crewing Administration (Non-Executive)
Specialization : Clerical/Administrative Support
Role : Administrative Executive
Industry : Dredging and land reclamation
Reason for leaving : Completed BBA – take a break after 10 years in same company
Work Description
Human Resources (Crew Dept) (2005 – 2009)
1.Payroll for Singapore and overseas crew.
2.Application of Employment Pass and Work Permit for Crew and Expatriates (staff).
3.Assist in mobilization of crew personnel.
4.Crew Planning for Singaporean crew (9 personnel)
5.Visa applications for expat staff.
6.Provide operational support to Project Managers for work and repairs.
7.Ad hoc duties for Purchasing and Logistics (Dept was closed, some work remains)
Purchases and Inventory (1998 – 2005)
1.Update reception and consumption of inventory into computer system with reference to reports from vessels, submitted once a month. (Task of inventory update has been discontinued due to company restructure. Update of received goods still applies).
2.Liaise with vessels (Captains & Chief Engineers) for inventory reports and follow-up if clarifications need to be made. Also need to liaise with Batam and disseminate inventory updates to parties involved and Belgium Office.
3.Liaise and feedback to Belgium with regards to urgency of items required
4.Type purchase orders and ensure copies are disseminated to relevant parties for information.
5.Update of data into follow-up system and ensuring vessels and Project Managers are informed of status of purchases. Follow-up also on purchases made in Belgium.
Transport (1998 – 2005)
1.Prepare proforma invoice for all shipments from Singapore to other south-east asian countries eg. Taiwan, India, Hong Kong, Batam, etc. Liaise with warehouse for packing details.
2.Liaise with forwarder on shipment details and transportation of items or containers from warehouse to airport or seaport terminal.
3.Call overseas suppliers regarding documentation for taking receipt of shipments if necessary. Countries are Belgium, Holland, Italy, France, etc.
4.Update and follow-up of goods for vessels (eg. Spare parts) are sent to vessels promptly.
Smithkline Beecham (S) Pte Ltd Nov 1997 – Aug 1998
Position Title (Level) : Secretary cum Marketing Co-ordinator (Non-Executive)
Specialization : Secretarial/Executive & Personal Assistant
Role : Secretary/Personal Assistant
Industry : Healthcare / Medical
Reason for leaving : Seek new challenges
Work Description
1.Support Marketing Director and 6 Brand Managers in daily administration, eg. Distribution of mail, typing of memos, etc.
2.Preparing of presentation materials on powerpoint, for Marketing Director and all Managers.
3.Preparation of promotional items; eg, wrapping of hampers and gift items and documentation.
Ampex Direct Marketing Jun 1996 – Sep 1997
Position Title (Level) : Tele-marketing Executive/Secretary (Junior Executive)
Specialization : Sales - Telesales/Telemarketing
Role : Supervisor/Team Lead
Industry : Call Center
Reason for leaving : Company closed down
Work Description
1.Recruit, supervise, manage and delegate assignments to part-time tele-marketeers.
2.Preparation of scripts and training in product knowledge for new projects.
3.Tele-marketing to local and overseas prospects as required by the client.
Integrated Information (Now Singtel Yellow Pages) Nov 1988 – July 1996
Position Title (Level) : Direct Marketing Assistant (Junior Executive) – 1.5 yrs
Sales Administrator/ Sales Secretary – 7 yrs
Specialization : Sales - Telesales/Telemarketing
Role : Supervisor/Team Lead
Industry : Direct Marketing
Reason for leaving : New challenges in Direct Marketing / department closed after 1.5
Years
Southern Cross University, Australia 2009
Singapore Institute of Purchasing and Material Management
Bachelor of Business Administration
(specialization in Supply Chain Management)
Bradford University 2004
Management Development Institute of Singapore
Advanced Diploma in Business Management
Singapore Chinese Girls’ School 1984
GCE “O” level (7 passes)
OTHER SKILLS
Language Spoken Written
English Excellent Good
Mandarin Good Fair
Driving Licence: Class 3A (obtained in Aug 2012)
Softwares: Salesforce, EFAS, SCBA, Autocount (basic)
LCCI Bookkeeping & Accounting : Levels 1 & 2 – pass with distinction
REFERENCES
Name : Mr Benjamin Wong (Call Centre Manager)
Company : Ampex Direct Marketing
Contact : 96902767
Name : Mr S Seenevasagan
Company : Dredging International Asia Pacific Pte Ltd
Contact : 96222356
AVAILABILITY
Immediate