Executive Assistant Manager

SUMMARY

Effectively combine organizational, leadership, and management skills while skillfully prioritizing the business affairs of upper level executives. Thrive in an environment in which time restraints, deadlines, and confidentiality is of the utmost necessity. Able to work independently or in a team environment in which the ultimate goal is success. Dedication and self-motivation are the catalyst used for forward thinking to stay one step ahead of those I support to ensure details, issues and resolutions are available before being asked.

PROFESSIONAL EXPERIENCE

Prairie Dog Pet Products (Contract Position) – Grand Prairie, TX

Executive Assistant to CEO & COO

HR Coordinator September ’15 – December ‘15

Manage & Maintain Busy Calendar

Secured domestic & international travel

Create PowePoint presentations for bid proposals

Performed and supervised payroll processing, developing, and implementing procedures and applications

Interview, hire & train personnel

Organized, managed, coordinated and directed the operations and functions of personnel

Interpreted, assisted and advised employees and managers regarding cooperative agreement applications, leave management and benefit administration, and HR procedures and policies within the specified guidelines

Supported in completion of job application materials and documents, and prepared of employment interviews

Established, organized and supervised the maintenance of department records, ensuring complete accuracy and confidentiality

Handle Internal and external correspondence (meeting minutes, shorthand, composing and editing letters/e-mails)

Conducting with and advising management and supervising human resource issues; investigating human resource related problems and making recommendations to the organization

Processed export and import shipments for animal treat products to include setting up trucking company, securing over water vessel, completing all necessary documentation and certificates needed for shipment

Secured warehouse rental property by locating property, negotiating lease agreement, filing all city paperwork and closing the deal

Filter phone calls, set up meetings and conference calls

General office duties. Create and maintain filing systems, faxing, copying, scanning, mailing, etc.

Manage confidential personal and family financial matters

Process all incoming mail

File for passport renewals, Visas & US Citizenship paperwork

Filed for all necessary export certification needed

Prepare meeting minutes and books

Personal assistant: errands, coordinating family trips to include but not limited to travel, car service & lodging, personal events set ups, etc.

Schedule and organize video conferences, conference calls and meetings

Egon Zehnder (Contract Position) – Dallas, TX

Executive Assistant/Project Manager to Lawyer-Partner July ’14 – January ‘15

Manage & Maintain Busy Calendar

Secure domestic & international travel

Coordinate offsite meetings to include travel, lodging, & all logistics while skillfully working within a team to be successful when necessary

Handle Internal and external correspondence (meeting minutes, shorthand, composing and editing letters/e-mails)

Handle candidate interaction to include but not limited to setting up interviews, interview travel, create/edit candidate profiles, create interview agendas, etc.

Filter phone calls, set up meetings and conference calls

General office duties. Create and maintain filing systems, faxing, copying, scanning, mailing, etc.

File/track expense and monthly reports

Manage confidential personal and family financial matters

Prepare meeting minutes and books

Personal assistant: errands, coordinating family trips to include but not limited to travel, car service & lodging, personal events set ups, etc.

Schedule and organize video conferences, conference calls and meetings

Oliver Wyman - Dallas, TX

Executive Assistant to Managing Director, Chief of Staff & a Partner February ‘07 - May ‘14

Manage & Maintain Calendar

Secure domestic & international travel

Coordinate offsite meetings to include travel, lodging, & all logistics while skillfully working within a team to be successful when necessary

Negotiate offsite venue contracts for Global conferences including hotel, restaurants, and activities

Handle Internal and external correspondence (meeting minutes, shorthand, composing and editing letters/e-mails)

Filter phone calls, set up meetings and conference calls

General office duties. Create and maintain filing systems, faxing, copying, scanning, mailing, etc.

Manage a variety of projects including compiling, summarizing, and analyzing information and data from many sources

Event Planner: Planning and overseeing special functions and dealing graciously with clientele as well as securing venue contracts, catering,

File/track expense and monthly reports

Manage confidential personal and family financial matters

Prepare meeting minutes and books

Research & special assignments

Personal assistant: errands, coordinating family trips to include but not limited to travel, car service & lodging, personal events set ups, etc.

Education is Freedom (Subsidy of 7-Eleven) - Dallas, TX

Dallas Program Director February ’06 - September ’06

Executive Assistant to President July ’05 - February ‘06

Student oversight and tracking

Facilitate development of student/parent relationships and coordinate on-going communication

Formalize student Life Skills portfolio

Prepare incremental reports to report program progress

Manage EIF counselors

Coordinate with school administration, counselors, teachers, and support staff

Market EIF within DISD and individual school campuses

Manage and coordinate motivators on campus

Design advertising campaigns and collaterals

Plan, manage and organize local program events and implement educational programs

Coordinated and executed foundations first Silent Auction (Revenue: $10,000)

Maintained calendar of meetings, schedule appointments and filtered phone calls

Organized meetings by obtaining a caterer and preparing meeting documents

Coordinated domestic travel arrangements by securing air, hotel and car reservations (if necessary)

7-Eleven, Inc. - Dallas, TX (Temporary Assignment)

Assistant to the President & CEO May ‘05- June ‘05

Executive Assistant to President: Maintained calendar of meetings, schedule appointments, and updated new membership profiles

Filtered phone calls and set up new customer contacts

Organized off-site meetings by procuring transportation to and from meeting area for out of town attendees, obtaining a caterer, and preparing meeting documents

American Voyager Travel - Dallas, TX

Corporate Executive Assistant/ Manager 2002-2005

Executive Assistant to President: Maintained calendar of meetings, schedule appointments and updated new membership profiles

Prepared financial statements and bid presentations using various Microsoft Suite software

Filtered phone calls and set up new customer contacts

Coordinated domestic and international travel arrangements by securing air, hotel and car reservations

Organized off-site meetings by procuring transportation to and from meeting area for out of town attendees, obtaining a caterer, preparing meeting documents, slides and presentations

Business Manager: Processed payroll and sales commission

Responsible for A/P, A/R, bank reconciliation’s, deposits, and wire transfers

Human Resource: Managed four off-site facilities in various states with a combine employee count of 150

Interviewed prospective new employees and trained in-house staff

Customer Liaison: Responsible for customer satisfaction follow-up and facilitated customer resolution

EDUCATION

Spelman College - Atlanta, GA

B.A., Psychology

SKILLS

Notary, Microsoft Word, Excel, Power Point, Outlook, QuickBooks, Internet Research, Warehouse Management System, Orchestra, Concur, AS400, Excellent Verbal and Written Communication

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