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Administrative Assistant/Project Coordinator

Location:
Chicago, IL
Posted:
February 26, 2016

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Resume:

Angela L. Hill

**** *. **** *** ******

Chicago, IL 60649

actppe@r.postjobfree.com

312-***-****

OBJECTIVE: To obtain a position to enhance the skills that I have obtained to work with the clients at Modern Press Equipment an Office Assistant.

SKILLS SUMMARY:

An administrative professional, with 5 + years of extensive experience in office support services, document control, administration, budget and finance, human resources management, management analysis and logistics. By utilizing my background in hospitality and city government, I have developed and implemented administrative policies and procedures based on the needs and mission of the agency.

I have provided office and administrative support for the Director, Associate Director and Deputy Director of Safety and Security by overseeing the distribution and dissemination of incoming mail and e-mail, and ensuring that inquiries, correspondence and actions were addressed appropriately. I also provided administrative support to Employee Intake Center by developing and implementing an ongoing assessment system that supported the goals of the agencies initiatives. In addition, I prepared and maintained the records management, publications, and timesheets as required by the agency.

I assisted with the yearly coordination of the security training calendar which was distributed to over 1500 security staff and various departments within the agency. I also planned developed, implemented, and monitored administrative procedures to improve efficiency as it related to training security personnel and the agency. I identified security staff for school principals and school personnel with requests for security staff and the appropriate supplies.

EMPLOYMENT HISTORY:

CITY COLLEGES OF CHICAGO

Truman College

College Administrative Assistant I/Project Coordinator

Facilities Department

March 2015 – Present

Provide administrative support for the Director of Facilities by obtaining information from Faculty, Staff and outside agencies to ensure the quality of information to appropriately plan for events that occur on Truman Campus. Creating and maintaining filing system for past and current events which include billing for future reference. Assist with the set-up and configuration of the campus scheduling system, which includes providing correct and pertinent information regarding campus rooms and meeting space. Review and approve current events in Astra Schedule. Provide the Director and Truman Campus with a schedule of current events for the campus. Provide Facility, IT and Engineering Department information pertaining to any events with weekly updates.

I am the initial contact for the various departments within the campus to ensure that the details of the event were coordinated in a timely fashion by obtaining conference room arrangements, and audio visual requirements. Arranged campus signage and traffic control for the meetings if necessary. Checked billing for the services that was provided to ensure accuracy.

EMPLOYMENT HISTORY (Continued):

CITY COLLEGES OF CHICAGO

Truman College

College Clerical Assistant I

Safety and Security

October 2013 – March 2015

Provide administrative support for the Director Safety and Security by obtaining information from students to ensure the quality of data for photo ID’s. Creating and maintaining filing system for past and current incident reports for future reference. Review and enter current incident reports into PeopleSoft. Provide the Director with total number of ID’s issued for the campus. Provide Safety and Security with information pertaining to any students on campus. Inventory supplies for Director on a needed basis. Direct students and new staff to the appropriate individuals provided they seek additional assistance on campus.

CHICAGO PUBLIC SCHOOLS

Office of School Safety and Security

Administrative Assistant/Project Coordinator

September 2000 – April 2012

As an administrative assistant, I provided office and administrative support for the Director, Associate Director and Deputy Director of the agency. Created and maintained filing system for staffed and terminated security personnel by utilizing existing data to determine their status. Interviewed and identified potential security personnel for various departments of the agency. Created and maintained a list of candidates for the various departments of the agency seeking new security personnel. Maintained and budget for supplies for security personnel. Provided administrative assistance to the Training Coordinator with the yearly coordination of the security training calendar and distributed it to 1500 security personnel and various departments. I was the initial contact for the various departments within the agency to ensure that the trainings were attended by all of the security personnel. Arranged and provided transportation requests for the speakers and Board Members. Maintained records so that the local union could identify security personnel who were not in compliance with CPS training guidelines. Input information into Peoplesoft and other CPS Database as it related to security training information. Proactively analyzed data to ensure the quality and information was accurate. Assisted in the preparation and processing of pertinent forms, reports and correspondence as it pertained to the agency. Planned developed, implemented, and monitored administrative procedures to improve efficiency as it pertained to the agency. On a bi-weekly basis I prepared staff payroll and timesheets as necessary for office personnel within the agency. I provided support for the Employee Intake Center in developing and implementing an ongoing assessment system that supported the security goals of the CPS’s safety initiative.

EMPLOYMENT HISTORY (Continued):

HYATT REGENCY CHICAGO

Sales Department

Small Meeting Coordinator

October 1998 – December 1999

I was the initial contact for the various departments within the organization agency to ensure that the details of the meeting arrangements were coordinated in a timely fashion by obtaining hotel sleeping rooming list, conference room arrangements, catering information and audio visual requirements. Arranged hotel signage and traffic control for the meetings if necessary. Checked billing for the services that was provided to ensure accuracy.

HYATT REGENCY CHICAGO

Sales Department

Sales Representative

January 1998 – October 1998

Developed and instituted charting to manage exhibit hall, guest room inventory, meeting space availability, and group room pick-up for other related departments. I provided office and administrative on support on special projects.

HYATT REGENCY CHICAGO

Sales Department

Sales Administrative Staff

May 1988 – January 1998

As an administrative assistant, I provided office and administrative support for the Director, Associate Director and National Sales Manager with preparing tentative contracts and obtaining hotel room accommodations directly from the clients. Created and maintained weekly records on definite group room pick-up and reviewed tentative records. I provided assistance with assigned meeting space and suites for tentative contracts. Created and maintained sales charts for the Associate Director of Sales.

ACCOMPLISHMENTS:

November 1998 Employee of the Month

July 2008 Assisted with the reduction in security supply budget by 20% by identifying individuals who had received an over allocation in supplies

COMPUTER SOFTWARE:

Microsoft Word, 2010 – Expert (City Colleges of Chicago)

Microsoft Excel, 2010 – Expert (City Colleges of Chicago)

Microsoft Access, 2010 – Expert (City Colleges of Chicago)

Microsoft PowerPoint, 2010 – Expert (City Colleges of Chicago)

PeopleSoft, 2009 – Expert (Chicago Public Schools)

Oracle – Expert (Chicago Public Schools)

Turning Point Technologies – Expert (Chicago Public Schools)

Personify – Expert (Institute of Food Technologist)

SharePoint, 2008 – Expert (Chicago Public Schools)

AutoCad, 2008 – Intermediate (Joliet Junior College)

EDUCATION:

AA – Associates in Science, City Colleges of Chicago, Chicago, IL: June,2014 (anticipated) GPA 2.98

Project Management Courses (PMI) – Completed 2013

VOLUNTEER WORK & COMMUNITY INVOLVEMENT:

JESSE BROWNVETERANS AFFAIRS MEDICAL CENTER

Volunteer

February 2013 – Present

PAS/Fee Basis/HBPC

Provide administrative support for the agency by performing office duties as assigned including filing medical claims in the appropriate staff folders for signature, creating folders for the nurses to distribute to patients. Reviewing and disseminating incoming mail the various agencies.

Environmental Management Services

Provide administrative support for the agency by performing office and clerical duties as assigned including providing phone support for the Chief and Assistant Chief of EMS. Taking calls within the agency and communicating them to the appropriate staff in a timely fashion. Editing documents as requested.

OEF/OIF/OND

Provide administrative support for the agency by performing office and clerical duties as assigned including providing phone support for the agency and communicating to the appropriate staff in a timely fashion. Maintaining documents as requested and verifying information obtained from clients. Gathering and providing information for the incoming patients on a daily basis for employment purposes.

REFERENCES:

Will be provided



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