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Human Resources Coordinator

Ocala, FL
February 26, 2016

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Mary Jane Toscano

**** ** **** ****** ****** Springs, FL 34488 716-***-****

Summary of Qualifications

Skillful and dedicated Human Resources & Safety Coordinator with experience in the coordination, planning, and support of daily operational and administrative functions.

Demonstrated capacity to provide coordination of Human Resources and Safety functions.

Proven track record of accurately completing research, reporting, and information management regarding payroll processes.

Adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives.

Highly focused and results-oriented in supporting complex, deadline-driven operations; able to identify goals and priorities and resolve issues in initial stages.

Working knowledge of Microsoft Office, ADP EZ Labor Manager and ADP Pay Expert.

New York State Notary Public

Professional Experience


Human Resources / Safety Coordinator 5/2013 - 9/2015

Provide overall administrative Human Resources and Safety functions support to Company Management of leading custom sheet metal fabricator with annual sales totaling over $12 million in annual revenues. Liaison with and support the Company’s Human Resources outsource vendor (ESC) in carrying out HR programs and procedures. Responsible for payroll and communicating all ancillary payroll information to the ESC Payroll application and final approval before processing.

Employee recruitment and onboarding, including HR and Safety orientations

Safety Administration

Supervise Receptionist & Data Entry Clerk and manage Front Office

Employee Relations, including investigation employee complaints/issues

Perform/delegate duties of Payroll Clerk as outlined below utilizing ESC’s payroll application

Human Resources Associate 12/2008 - 5/2013

Provided administrative support to Human Resources Manager. Performed a variety of key human resource functions, addressing inquiries of current and past employees as well as performing all duties of Payroll Clerk and Receptionist.

Benefits administration, including annual health insurance open enrollment.

Process annual reviews for approximately 100 employees.

Perform all duties of Payroll Clerk as outlined below.

Provide daily backup for Receptionist as outlined below.

Plan and coordinate all company functions.

Payroll Clerk & Sales Assistant/Customer Service Representative 12/2006 - 12/2008

Served as Payroll Clerk processing weekly payroll in totals of approximately $3 million annually and assisted Sales Manager in daily customer service for key customers.

Payroll Clerk

Compiled and posted employee time and payroll data, ensuring accurate and timely weekly paychecks using ADP software.

Entered and maintained data for calculating deductions, such as income tax withholding, health, dental and life insurance, various garnishments, electronic transfers for direct deposit, benefit deductions, 401(k) contributions and expense reimbursements.

Maintained records of benefit deductions including sick leave and vacation tracking.

Sales Assistant/Customer Service Representative

Provided administrative assistance to Sales Manager and provided customer support to various key customers including order status and delivery, requiring interfacing with all company departments.

Developed and maintained customer relations for secondary division of Dimar (Starbound Viewing Chairs), including processing orders.

Receptionist 11/2005* - 12/2006

Provided a wide variety of administrative functions necessary to support various company departments for effective daily business operations.

Key responsibility of maintaining the front office included answering 6 line telephone system and greeting customers and vendors.

Provided administrative assistance to Human Resource Manager.

Other responsibilities included preparing daily bank deposit, maintaining and ordering office supplies, and processing daily mail.

Processed daily job timecards of shop employees by entering information into JobBoss database.

(*Originally employed through a temporary agency from 11/2005 to 3/2006)


Customer Training Representative 4/1987 - 4/1990

Customer Training Representative for title insurance company’s computer program which searched legal descriptions of property to examine title and write title insurance policies.

Scheduled appointments for individual or group training in customer’s office or at company facility; conducted one and one-half day training seminar.

Completed evaluation report of trainee(s).

Attendance at annual Fund Assembly to present demonstrations of program to potential customers.

Receptionist 2/1982 - 10/1982

Key responsibility of maintaining the front office including answering multi-line telephone system and greeting customers.

McCRORY & SANTANGELO, P.A. – Fort Lauderdale, Florida

Real Estate Secretary/Paralegal 4/1985 - 4/1987

Legal secretary and paralegal for 4 attorney law firm primarily specializing in real estate, wills, trusts and estates.

Prepared files for closing from inception of contract through closing, including all document preparation (deeds, mortgages and closing statements, etc.). Maintained close working relationship with realtors, lenders and attorneys to facilitate timely closings.



Florida Atlantic University

Department of Continuing Education

777 Glades Road, Boca Raton, Florida 33431

Phone: 561-***-****

Graduated: 1985 – Paralegal Certificate

The College of Wooster

Wooster, Ohio 44691

Phone: 330-***-****

Years Attended: 2 (1980 – 1982)

Professional References

Karen K. Seeberg - VP Human Resources

Noco Corporation

Business: 716-***-****

Charles J. Russell - Sales Manager

Dimar Manufacturing Corporation

Cell: 716-***-****

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