Lesley M. Sedgwick
**** ****** **, *********, ** 30236 404-***-**** actpgk@r.postjobfree.com
PROFESSIONAL SUMMARY: Executive Assistant with over 10 years of experience supporting high-level executives, with a track record of consistently meeting and exceeding goals and objectives related to management, training and client relations. I am motivated and ambitious with excellent interpersonal, communication, relationship management and presentation skills. I have proficiency in Microsoft Office and Outlook as well as Lotus Notes. I offer the ability to work independently, manage time, anticipate workloads, prioritize and expedite tasks in an efficient and effective manner. Also am able to attend to multiple assignments while working against deadlines. I am a pro-active self-starter with excellent organizational skills, punctuality and dependability.
PROFESSIONAL EXPERIENCE:
Delta Airlines Pilot Selection, Temporary Contractor June 2015-present
Administrative Assistant I
Provide administrative support to Upper Level Management while managing daily department logistics
Provide administrative support to the Managing Director, Program Coordinator and Program Director
Heavy calendar management & interview scheduling for potential pilots
Maintain and update pilot databases & applications
Review paperwork for accuracy
Draft correspondence for candidates
Draft conditional job offers for successful candidates
Complete onboarding paperwork for background checks & fingerprinting
Run weekly hiring reports for management
Provide direct administrative & onboarding support for potential & newly hired pilots
Work directly with Human Resources to complete training onboarding for new hires
Assist pilots with union enrollment upon completion of training
Review applications of recommended candidates to ensure that they meet the pilot program qualifications
Arrange domestic travel for applicants
Temporary Contract Positions, Atlanta, GA April 2014-June 2015
Executive Assistant
Provide administrative support to C-Level Management while managing the front office and reception
Warehouse logistics including managing shipping and receiving and inventory control
Social Media Management-creation and maintenance of social media accounts
E-Commerce-updated and managed online stores including marketing and SEO
Retained relationships with various freight companies including negotiating rates and services
Heavy calendar management for CEO and Managing Partners
Arranged domestic and international travel
Assist union workers with documents and enrollment paperwork
Served as the liaison between GA, PA & NC warehouses for a wholesale distributor
Maintained records in QuickBooks including AP/AR and payroll
Assisted benefits manager with paperwork and new employee enrollment
Assisted current employees with benefits enrollment
Established relationships with local business owners to increase sales revenue
Managed Access databases and supply chain solutions for UPS
Initiated standard operating procedures for administrative and sales staff
Processed background and reference checks for onboarding employees
Scheduling vendors, customers and internal staff
Processed customer orders from start to finish
Solomon Page Group, New York, NY October 2013-February2014
Office Manager
Managed the front office and provided administrative support to Senior Executives at IMS Health (Temporary Assignment)
Managed the main administrative office in Alexandria, VA
Maintained office supplies
Processed equipment requests for new hires
Executed contracts for suppliers
Organized offsite conferences and meetings
Ordered supplies for the Alexandria and Pennsylvania offices
Managed calendars for Executives who worked remotely
Prepared and processed invoices from vendors and suppliers
Maintained AP templates using eProcure
Arranged domestic and international travel using Concur
Entered and processed time and expenses for 7 principals
Served as the liaison between the Virginia, Pennsylvania and Minnesota offices
Manpower, Arlington, VA October 2012-July 2013
Executive Assistant
Provide administrative support to Senior Executives, Partners and Senior Management at Deloitte & Touche
(Temporary Assignment)
Coordinated and made travel arrangements
Processed time and expense reports using DT&E software
Drafted memo’s and correspondence in Microsoft Word
Managed Service Desk software database
Prepared and processed vendor invoices
Created and maintained spreadsheets in Excel
Created PowerPoint presentations
Created and maintained Access databases
Managed and updated calendars for Partners and Senior Managers
Prepared documents for meetings and conferences
Provided support to staff for special projects, ran various queries and reports
Managed the registration offices for non-profit organization conventions
Handled all data entry for conference registrants
Executed contracts for new engagements
Contacted potential registrants to boost convention attendance
Biotechnology Industry Organization, Washington, DC October 2007-October 2011
Executive Assistant to the Vice President of Communications
Provided administrative support to the Vice President of Communications including but not limited to:
Managed and updated Vice President schedule & calendar
Compiled, transcribed and distributed staff, board and committee meeting minutes
Assisted the development of marketing strategies for promoting services and association image
Assisted with the association re-branding campaign and new logo imaging
Assisted with developing a marketing campaign for membership recruitment and events
Prepared and maintained department budgets & records
Proofed, prioritized and distributed incoming and outgoing documents and memos
Coordinated and made arrangements for both domestic and international travel
Opened, sorted and distributed incoming correspondence including US Mail, faxes and emails
Planned, arranged and budgeted departmental retreats, legislative fly-ins, committee meetings and conferences
Oversaw projects, policies and procedures for the communications department
Drafted and produced presentations, documents, memos, emails and prepare responses to correspondence of routine inquiries on the behalf of the VP of Communications
Arranged media biotech boot camps and press conferences
Led weekly meetings with individuals and departmental staff on the behalf of VP in his absence
Managed the press room at the Annual BIO International Convention
Created and maintained all departmental spreadsheets, logs and databases
Researched, compiled data and create weekly and monthly HTML newsletters in Dreamweaver for the Director of Online Communications
Prepared employee time and expense reports using Concur
Prepared and processed vendor invoices and check requests for payment
Provided monthly biotech updates and press releases to Capitol Hill using Cap Wiz, Meltwater, Vocus and Cision
Processed and executed all communications contracts and branding campaigns
Maintained the calendars of the Vice President and the communications department staff
Set up agendas and arranged staff, committee and board meetings
Provided staff support for special projects and assignments
Drafted press releases for media and government official review
Managed and tracked the department budget
Reviewed department procedures and practices and coordinated with other departments to improve workflow, reporting, and expense practices
Handled media registration for conventions
Tracked edits to communications publications
Assisted with other tasks as assigned by the VP of Communications
Ernst & Young LLP, Washington, DC August 2005-September 2007
Executive Assistant II-Quantitative Economics and Statistics
Provided executive level administrative support to Principals, Partners, Executive Directors and Sr. Management
Coordinated travel including flights, hotels and ground transportation for the Executives and department staff
Prepared client engagement letters, acceptance forms and attorney client privileged work products
Drafted and produced documents, checking for grammatical errors and accuracy
Coordinated meetings, arranged conferences and managed Executives calendars
Processed check requests and pre-employment investigations
Handled sensitive client files, confidential business matters and client engagements
Responsible for campus and experienced hire recruitment processes and new hire orientations
Created and maintained databases and spreadsheets
Prepared reports utilizing various information systems
Processed employee expense, time and attendance records in the Global Time & Expense database
Trained staff on new firm wide software rollouts
Assisted staff members on special assignments
Reviewed practices and procedures and held quarterly meetings with executives to improve workflow and reporting practices
Prepared invoices, statements, memos, reports and other documents
Established and maintained a rapport with internal and external clients
Served as the liaison for staff level team members and the department administrative assistant
Performed basic office duties such as greeting visitors, filing, processing mail, copying, faxing, ordering supplies, running reports, answering phones and writing and editing correspondence
Aggregate Industries, Greenbelt, MD October 2002-August 2005
Executive Administrative Coordinator-Asphalt Division
Provided administrative support to the Vice President, Contracts Administration Manager, Office Manager, five executives and department staff
Processed General Contractor, Government and AIA contract and subcontract documents
Drafted and proofed bid documents for six contract estimators while soliciting and processing subcontractor bids
Prepared estimating proposals for contract estimators and processed contract addendums and bid bonds
Prepared invoices, statements, memos, reports and other documents
Set up scope of work budgets and daily production reports for field superintendents
Processed performance and payment bonds as well as insurance certificates for current and future contracts
Processed employee expense reports and forwarded to executive management for approval
Processed new hire, personnel change notices and termination paperwork and benefits enrollment forms for HR
Initiated new hire orientations as needed and processed applications, drug screening and reference checks
Handled travel reservations for department staff
Processed daily reports and certified payroll data
Initiated weekly safety meetings for all field employees and entered the data into Access
Maintained Excel spreadsheets and Access databases, prepared PowerPoint presentations, and Word Documents
Processed credit card sales, refunds and bill credits for 6 asphalt plants
Proofed all correspondence and attached required documentation while obtaining proper signatures for all outgoing documents
Performed basic office duties such as greeting visitors, filing, processing mail, copying, faxing, ordering supplies, running reports and answering phones. Served as the backup receptionist for a 153 employee office
EDUCATION:
Western Governor’s University B.S. Business Management (Expected completion 2016)
Professional References:
Joyce Harrell Hardaway 678-***-**** JH Executive Assistant LLC
Keisha Dyson 240-***-**** Federal Aviation Administration