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Executive Assistant Management

Location:
Atlanta, GA
Salary:
$55,000
Posted:
February 26, 2016

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Resume:

Lesley M. Sedgwick

**** ****** **, *********, ** 30236 404-***-**** actpgk@r.postjobfree.com

PROFESSIONAL SUMMARY: Executive Assistant with over 10 years of experience supporting high-level executives, with a track record of consistently meeting and exceeding goals and objectives related to management, training and client relations. I am motivated and ambitious with excellent interpersonal, communication, relationship management and presentation skills. I have proficiency in Microsoft Office and Outlook as well as Lotus Notes. I offer the ability to work independently, manage time, anticipate workloads, prioritize and expedite tasks in an efficient and effective manner. Also am able to attend to multiple assignments while working against deadlines. I am a pro-active self-starter with excellent organizational skills, punctuality and dependability.

PROFESSIONAL EXPERIENCE:

Delta Airlines Pilot Selection, Temporary Contractor June 2015-present

Administrative Assistant I

Provide administrative support to Upper Level Management while managing daily department logistics

Provide administrative support to the Managing Director, Program Coordinator and Program Director

Heavy calendar management & interview scheduling for potential pilots

Maintain and update pilot databases & applications

Review paperwork for accuracy

Draft correspondence for candidates

Draft conditional job offers for successful candidates

Complete onboarding paperwork for background checks & fingerprinting

Run weekly hiring reports for management

Provide direct administrative & onboarding support for potential & newly hired pilots

Work directly with Human Resources to complete training onboarding for new hires

Assist pilots with union enrollment upon completion of training

Review applications of recommended candidates to ensure that they meet the pilot program qualifications

Arrange domestic travel for applicants

Temporary Contract Positions, Atlanta, GA April 2014-June 2015

Executive Assistant

Provide administrative support to C-Level Management while managing the front office and reception

Warehouse logistics including managing shipping and receiving and inventory control

Social Media Management-creation and maintenance of social media accounts

E-Commerce-updated and managed online stores including marketing and SEO

Retained relationships with various freight companies including negotiating rates and services

Heavy calendar management for CEO and Managing Partners

Arranged domestic and international travel

Assist union workers with documents and enrollment paperwork

Served as the liaison between GA, PA & NC warehouses for a wholesale distributor

Maintained records in QuickBooks including AP/AR and payroll

Assisted benefits manager with paperwork and new employee enrollment

Assisted current employees with benefits enrollment

Established relationships with local business owners to increase sales revenue

Managed Access databases and supply chain solutions for UPS

Initiated standard operating procedures for administrative and sales staff

Processed background and reference checks for onboarding employees

Scheduling vendors, customers and internal staff

Processed customer orders from start to finish

Solomon Page Group, New York, NY October 2013-February2014

Office Manager

Managed the front office and provided administrative support to Senior Executives at IMS Health (Temporary Assignment)

Managed the main administrative office in Alexandria, VA

Maintained office supplies

Processed equipment requests for new hires

Executed contracts for suppliers

Organized offsite conferences and meetings

Ordered supplies for the Alexandria and Pennsylvania offices

Managed calendars for Executives who worked remotely

Prepared and processed invoices from vendors and suppliers

Maintained AP templates using eProcure

Arranged domestic and international travel using Concur

Entered and processed time and expenses for 7 principals

Served as the liaison between the Virginia, Pennsylvania and Minnesota offices

Manpower, Arlington, VA October 2012-July 2013

Executive Assistant

Provide administrative support to Senior Executives, Partners and Senior Management at Deloitte & Touche

(Temporary Assignment)

Coordinated and made travel arrangements

Processed time and expense reports using DT&E software

Drafted memo’s and correspondence in Microsoft Word

Managed Service Desk software database

Prepared and processed vendor invoices

Created and maintained spreadsheets in Excel

Created PowerPoint presentations

Created and maintained Access databases

Managed and updated calendars for Partners and Senior Managers

Prepared documents for meetings and conferences

Provided support to staff for special projects, ran various queries and reports

Managed the registration offices for non-profit organization conventions

Handled all data entry for conference registrants

Executed contracts for new engagements

Contacted potential registrants to boost convention attendance

Biotechnology Industry Organization, Washington, DC October 2007-October 2011

Executive Assistant to the Vice President of Communications

Provided administrative support to the Vice President of Communications including but not limited to:

Managed and updated Vice President schedule & calendar

Compiled, transcribed and distributed staff, board and committee meeting minutes

Assisted the development of marketing strategies for promoting services and association image

Assisted with the association re-branding campaign and new logo imaging

Assisted with developing a marketing campaign for membership recruitment and events

Prepared and maintained department budgets & records

Proofed, prioritized and distributed incoming and outgoing documents and memos

Coordinated and made arrangements for both domestic and international travel

Opened, sorted and distributed incoming correspondence including US Mail, faxes and emails

Planned, arranged and budgeted departmental retreats, legislative fly-ins, committee meetings and conferences

Oversaw projects, policies and procedures for the communications department

Drafted and produced presentations, documents, memos, emails and prepare responses to correspondence of routine inquiries on the behalf of the VP of Communications

Arranged media biotech boot camps and press conferences

Led weekly meetings with individuals and departmental staff on the behalf of VP in his absence

Managed the press room at the Annual BIO International Convention

Created and maintained all departmental spreadsheets, logs and databases

Researched, compiled data and create weekly and monthly HTML newsletters in Dreamweaver for the Director of Online Communications

Prepared employee time and expense reports using Concur

Prepared and processed vendor invoices and check requests for payment

Provided monthly biotech updates and press releases to Capitol Hill using Cap Wiz, Meltwater, Vocus and Cision

Processed and executed all communications contracts and branding campaigns

Maintained the calendars of the Vice President and the communications department staff

Set up agendas and arranged staff, committee and board meetings

Provided staff support for special projects and assignments

Drafted press releases for media and government official review

Managed and tracked the department budget

Reviewed department procedures and practices and coordinated with other departments to improve workflow, reporting, and expense practices

Handled media registration for conventions

Tracked edits to communications publications

Assisted with other tasks as assigned by the VP of Communications

Ernst & Young LLP, Washington, DC August 2005-September 2007

Executive Assistant II-Quantitative Economics and Statistics

Provided executive level administrative support to Principals, Partners, Executive Directors and Sr. Management

Coordinated travel including flights, hotels and ground transportation for the Executives and department staff

Prepared client engagement letters, acceptance forms and attorney client privileged work products

Drafted and produced documents, checking for grammatical errors and accuracy

Coordinated meetings, arranged conferences and managed Executives calendars

Processed check requests and pre-employment investigations

Handled sensitive client files, confidential business matters and client engagements

Responsible for campus and experienced hire recruitment processes and new hire orientations

Created and maintained databases and spreadsheets

Prepared reports utilizing various information systems

Processed employee expense, time and attendance records in the Global Time & Expense database

Trained staff on new firm wide software rollouts

Assisted staff members on special assignments

Reviewed practices and procedures and held quarterly meetings with executives to improve workflow and reporting practices

Prepared invoices, statements, memos, reports and other documents

Established and maintained a rapport with internal and external clients

Served as the liaison for staff level team members and the department administrative assistant

Performed basic office duties such as greeting visitors, filing, processing mail, copying, faxing, ordering supplies, running reports, answering phones and writing and editing correspondence

Aggregate Industries, Greenbelt, MD October 2002-August 2005

Executive Administrative Coordinator-Asphalt Division

Provided administrative support to the Vice President, Contracts Administration Manager, Office Manager, five executives and department staff

Processed General Contractor, Government and AIA contract and subcontract documents

Drafted and proofed bid documents for six contract estimators while soliciting and processing subcontractor bids

Prepared estimating proposals for contract estimators and processed contract addendums and bid bonds

Prepared invoices, statements, memos, reports and other documents

Set up scope of work budgets and daily production reports for field superintendents

Processed performance and payment bonds as well as insurance certificates for current and future contracts

Processed employee expense reports and forwarded to executive management for approval

Processed new hire, personnel change notices and termination paperwork and benefits enrollment forms for HR

Initiated new hire orientations as needed and processed applications, drug screening and reference checks

Handled travel reservations for department staff

Processed daily reports and certified payroll data

Initiated weekly safety meetings for all field employees and entered the data into Access

Maintained Excel spreadsheets and Access databases, prepared PowerPoint presentations, and Word Documents

Processed credit card sales, refunds and bill credits for 6 asphalt plants

Proofed all correspondence and attached required documentation while obtaining proper signatures for all outgoing documents

Performed basic office duties such as greeting visitors, filing, processing mail, copying, faxing, ordering supplies, running reports and answering phones. Served as the backup receptionist for a 153 employee office

EDUCATION:

Western Governor’s University B.S. Business Management (Expected completion 2016)

Professional References:

Joyce Harrell Hardaway 678-***-**** JH Executive Assistant LLC

Keisha Dyson 240-***-**** Federal Aviation Administration



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