Executive Assistant Administrative Support

Ellen S. Berman

** ***** **** ****, *** City, New York 10956 845-***-**** actont@r.postjobfree.com

PROFESSIONAL EXPERIENCE:

TATA Global Beverages Limited, Montvale, NJ April 2015 – present

Executive Assistant to the President, CFO, Legal Counsel, Senior VP Sales & Marketing, and VP Human Resources

Provide executive support to entire Senior Leadership Team for Canada, America, and Australia Region

Provide executive support to CEO and CFO and all Executive Management visiting from India

Manage multiple calendars, schedule executive meetings and conference calls, prepare and edit documents for Board of Director meetings, prepare Visa applications and Visa Letters of Invitation, process expense reports

Arrange all logistics of international travel for Senior Team and visiting executives from four international offices, including coordination of 60 flight itineraries for an executive meeting in Bangalore, India

Arranged all details and logistics of off-site key client Sales Meeting including hosting this event

Act as Office Manager, plan and coordinate teambuilding events and social responsibility activities

March of Dimes National Office, White Plains, NY April 2014 – April 2015

Executive Assistant to SVP, Research and Global Programs

Provide administrative support for world-renowned medical scientist and head of research grant portfolio

Arrange complex international travel; preparation of Visas and complex expense reports

Edit manuscripts in preparation of publication for medical textbooks and periodicals

Prepare/edit complicated technical PowerPoint presentations for international and domestic conferences

Arrange client events at international locations

Heavy multi-tasking, assessing of priorities, managing complex calendar and conference calls

Endurance Services Limited, White Plains, NY April 2011 – March 2014

Executive Assistant to Deputy Chief Financial Officer (July 2013 – March 2014)

Provided administrative support for London-based Deputy CFO for Endurance Worldwide Insurance Ltd and supported London-based SVP, Head of International Finance/CFO for Endurance Worldwide Insurance Ltd, and for Bermuda-based Chief Accounting Officer

Executive Assistant to Executive Vice President, Finance/Accounting Services (April 2011 – July 2013)

Provided administrative support for senior finance executive for Endurance Services Limited

Proactively managed complex and highly confidential calendar, set up conference calls, prepared presentations and meeting materials, expense reports, and arranged travel

Processed multi-million dollar deposits from multiple corporate finance departments

Entrusted by VP US Regulatory and Global Tax Compliance with precise copying of corporate tax returns for audit

Set up and managed on-boarding of new executives

Assessed priorities, worked independently in confidential, demanding environment

Malcolm Pirnie, Inc, White Plains, NY May 2007 – April 2011

Executive Assistant to Senior Vice President Director of Mergers and Acquisitions and Integration Management, and to Senior Vice President, Environmental Division

Provided support to senior level executives of environmental consulting company

Assisted Director of Mergers and Acquisitions and Integration Management with administrative support pertaining to all aspects of completely confidential merger plan, as well as ongoing confidential merger integration planning. Handled support pertaining to confidential Shareholder information and communications

Assisted SVP of Environmental Division with preparation of documents for litigation cases where he served as Expert Witness, as well providing administrative support for ongoing client projects

Managed multiple calendars, including scheduling of meetings, and conference calls

Organized extensive, complex domestic and international travel arrangements

Prepared and edited highly confidential corporate documents, PowerPoint presentations, and spreadsheets

Arranged all aspects of event planning and logistics for off-site conference meetings

Ellen S. Berman continued

Aveta, Inc, Fort Lee, NJ Feb. 2006 - May 2007

Executive Assistant to Chief Financial Officer and back-up support to CEO/President

Provided executive administrative support for senior level executives of medical management company

Acted as Investor Relations Liaison, including all aspects of preparation for and set-up of quarterly Investor Conference Calls; served as Moderator for Investor Conference Calls; monitored confidential Shareholder lists, and handled the delicate balance of diplomatic communications with investors, combined with ability to handle highly sensitive and confidential internal information

Managed multiple calendars, scheduled executive meetings and conference calls, and prepared documents for Board of Director meetings and Audit Committee meetings

Coordinated domestic/international travel arrangements, preparation of expense reports

Due to the nature of the business, a high degree of confidentiality, diplomacy, business savvy and polish was required

Hertz Corporation, Park Ridge, NJ June 2000 - Jan. 2006

Executive Assistant to Vice President of Facilities and Construction

Provided administrative support for Vice President of Facilities and Construction of world’s largest car rental organization

Researched and problem-solved high-level priority issues, assigned special projects to troubleshoot

Liaison in supporting development of department’s new website

Managed records and reports, processed confidential information; coordinated meetings and travel

Implemented and administrated electronic-based departmental technical library

EDUCATION

Goucher College, Towson, MD

Bachelor of Arts in Economics

CERTIFICATES & CONTINUING EDUCATION

Microsoft Excel–Becoming a Power User; and other Advanced Excel webinars

Negotiation Skills Training: “Getting to Yes”

Microsoft PowerPoint Shortcuts and Expert Secrets

2013 Administrative Assistants Conference – Parsippany NJ

Project Management Fundamentals

Introduction to Web Page Development, Java and JavaScript

TECHNICAL SKILLS

Software: Microsoft Office Suite, Visio Org Charts, Lotus Notes

Proprietary Software: including Lawson, ImageRight, ThomsonOne Financial, Thomson First Call

A + Certified Computer Technician

Contact this candidate