Jacquelyn Gray
Lake Forest, CA
acto0l@r.postjobfree.com
Professional Experience
**/****-******* ******* & Son & Sons Costa Mesa, CA Office Manager / Executive Assistant
Provide administrative operational support to the President as well as organize and coordinate office operations and procedures. Also, provide knowledge in multiple administrative areas including HR and safety.
• Manage Office Personnel
• Coordinate with outside HR resources to manage through employee relations issues
• Council supervisors on handling employee relation issues
• Maintain employee personnel files
• Keep Employee Policy and Procedure manuals current
• Work with HR outsources to ensure the company is compliant with all laws
• Coordinate and conduct as needed HR training for managers (Diversity, Sexual Harassment Training, etc.)
• Develop job descriptions
• On-boarding for new employees
• Manage employee benefit packages and the company 401k plan as well as handle insurance(s)
(audits, annual renewals, etc.)
• Act as company liaison with workers compensation provider
• Ensure appropriate work place safety procedures and practices are in place throughout the company
• Monitor safety reporting and ensure proper safety documentation is completed
• Coordinate, oversee, and manage all Safety related items
• Act as a liaison for the company with the building landlord 01/2013-07/2015 Invensys/Schneider Electric Lake Forest, CA Executive Assistant
Provide day-to-day support for the Vice President of North American Sales, Vice President of HMI & Supervisory, Vice President of Global Industry Solutions Growth Markets, Director of Sales Advanced Applications, Director of Operations Management Software, Marketing Manager Software North America and their direct reports
• Maintain calendars
• Schedule internal and external meetings
(I.E. Prepare conference rooms, greet guests, coordinate and facilitate meeting needs)
• Submit and approve expense reports
• Organize all travel arrangements
• Set up new hires in onboarding system
• Update Salesforce.com leads monthly
• Submit and track all Facilities ticket(s) for building
• Assist Director of Facilities input all purchase orders
• Order and keep inventory of all office supplies
• Provide back up for Receptionist
01/2011-03/2014 Student - Orange Coast College Costa Mesa, CA 05/2010-01/2011 Keller Williams Realty Los Alamitos, CA Director of First Impressions / Administrative Assistant Provide day-to-day support for the Los Alamitos Realty Agents and Brokers.
• Greet Clients
• Answer multi-line switchboard
• Order and keep inventory of all office supplies
• Coordinate internal office meetings
• Assisted the Lead Correspondent with all charity events (I.E. Working Wardrobe, Keller Williams
“Red Day’, etc.)
• Maintain calendars for multiple Agents
• Create and distribute monthly event calendar
• Input new agents into email system
• Create and distribute new hire packets
• Lead weekly training meetings for all new hires
05/2008-05/2010 South Bay Studios Long Beach, CA
Receptionist / Assistant
Responsible for all front desk operations. Position required extreme use of confidentiality and professionalism.
• Greet Clients
• Answer multi-line switchboard
• Order and keep inventory of all office supplies
• Sort and distribute incoming mail and packages
• Create airway bills for USPS, FedEx, UPS and DHL
• Data entry
• Assist Accounting Manager with expense reports as well as accounts payable and receivable
• Submit my departments hours directly to pay roll
• Assist Stage Manager with scheduling stages as well as any catering needs
• Track and keep inventory of studio equipment (I.E. Lighting, Paint, Camera gels, etc.) Skills
Microsoft Outlook, Microsoft PowerPoint, Microsoft Excel, Microsoft Word, Organizational Skills, Travel Arrangements / Planning, Calendaring, Sales Software: Salesforce.com