Administrative Assistant/Clerical

Summary

Administrative Support professional with excellent experience within the manufacturing industry (Defense, Medical, Automotive, Military, Apparel, Footwear), providing support to various departments including Product Development, Accounting, Cost/Pricing, Production Control, Quality Assurance, General Manager and the VP of Product Dev’t./Operation.

Career Highlights

Provides Administrative Support to the VP of Product Development, Project Team members, as well as Operational Support for all aspects of Product Development study.

As a Team Player in Estimating, delivered formalized Pricing Estimates which have contributed to extensive award values of more than $25M to the company Sales plan.

Generated Contract Operating Budgets for jobs greater than $100K which became the measurement standard of performance.

Ability to multitask, strong attention to detail, self-motivation and the ability to work as a team and willingness to take initiative.

Skill Set Inventory

•Microsoft Outlook

•Microsoft Word

•Microsoft Excel

•Microsoft PowerPoint

•Internet

•Ask Manman

•Windows

•Made-to-Manage (M2M)

•Visibility

•Max

•Promis System

•Arena PLM

Experience

DELA Inc, Haverhill, MA Apr/2014 – Present

Administrative Assistant – Product Dev’t/Operation

Tracks and communicates overall project status by generating status reports and distributing to internal and external parties, as appropriate.

Provides a single point of contact for external customer and sales team for assigned account (day to day activity) and projects (activity with defined end date)

Responsible for internal customer service by assisting with problems, issues and questions

Creates sample laminates manually using an adhesives to bond fabrics and different kinds of foams

Gathers information’s from Project Team Members and Operations regarding existing projects for daily & weekly reporting.

Works with development group, sales team and quality to determine first revision level work instructions (process conditions) and Bills of Material and input into MRP system.

Informs and ships finished sample materials to customers

Assigns Project Development number for each new project and update and maintain project trackers on Excel spreadsheets

Maintains the development systems and materials library

Maintains an inventory of all sample fabrics, foams and film or web adhesives

Ensures specific projects are implemented efficiently, successfully and within the agreed terms of the project.

Works with staff and other individuals to implement project activities, monitor and report on progress,

Follows up with managers responsible for projects, ensuring dates are kept and projects remain on schedule. Will identify project delays and work cooperatively with the appropriate staff member to develop solutions to maintain project progress

Maintains a Project Status Report for all pending projects in the department. Updates are made on a weekly basis with clear notations of each project, owner, outcomes/deliverables, and staff supports. A copy is kept on the shared network drive

Understands the power of teamwork and demonstrate strong interpersonal skills in collaborating with coworkers to provide service.

Assist Engineers, Operation and QA Department in creating and designing MSDS, Work Instruction Procedures, Worklogs, and Tracking Spreadsheets

Works with Procurement regarding tracking of Material Samples in/out.

ANALOG DEVICES, Nashua, NH Oct/2013 – Apr/2014

Temporary Associate / EDA Staffing,Inc.

Backed up Support in Final Assembly which includes inspection of PC Boards and Kitting of finished products for shipments.

Reviews Daily Customer Orders as it pertains to kitting of materials for delivery and/or stock

Checks and maintains adequate inventory levels in an effort to support the assembly process

Performs visual inspections, verifications of PC boards as required by management

Detects and reports defective materials or questionable conditions to the department supervisor

Reads work orders, work instructions, Bill of Materials, and other operation sheets

Performs computer entry of job transactions and recording for sequel data base using bar coding equipment

Maintains and completes all logs and records in an acceptable manner.

COBHAM ANTENNA SYSTEMS, Methuen, MA Jan/2009- Jan/2013

Cost/Pricing Administrator / General Office Support

Estimated Cost of a product or service which is stated in terms of labor hours and material purchases for a specific quantity and reviewed historical costs of the same or similar part as basis of estimate.

Gathered job cost data and prepared EAC (Estimate at Completion) based on actual job or work orders which included material costs and outside services.

Performed a detailed Cost Estimate (also referred to as a Hard Estimate) when the estimated unit price must have the highest level of accuracy which included high risks designs or when a government and/or customer audit is anticipated.

Obtained written Vendor Quotes, written Labor Estimates, raw material list, in-house or outside Vendor Pricing for necessary quantity of parts.

Generated Estimates for Repair Jobs and updated standard products being manufactured based on Job or Work orders.

Performed Quarterly Inventory and Costing of WIP (Work-In-Process).

Administrative Support for Production Control

Prepared appropriate shipping documentations for domestic or overseas shipment, as well as organizing, filing, and distributing all shipment paperwork to Sales, Accounting, and other departments.

Performed Inventory in the Stockroom and helped Production Planners Kit a Job.

Support for Accounting

Invoiced Sales Orders using Made-to-Manage (M2M). Assisted in A/R in organizing invoices and entering them into the system.

Administrative Support to General Manager

Handled travel arrangements and iteneraries both domestic and international. Assisted in creating an Organization Charts, Spreadsheets, and PowerPoint Presentations, and scheduled meetings on Microsoft Outlook.

Reception

Answered and screened all incoming calls, greeted and redirected all Visitors/Guest accordingly, and sorted and distributed incoming/outgoing mail.

THE DAVIES COMPANIES, Nashua, NH 2008

Document Control

Assigned at Segway Inc. as a Document Control Administrator using Product Lifecycle Management (PLM).

Updated items or parts, upload files, drawings, or any associated documents belonging to an Engineering Change Request, and created Engineering Change Orders for routing and final release.

Tracked Engineering Change Requests (ECR’s), Material Change Request (MCR’s) and Engineering Change Orders (ECO’s).

Controlled release of documents or parts and assigned document numbers, file or item numbers, and document revision levels and its edition.

ROHM DEVICE U.S.A., LLC, Sunnyvale, CA 2001

Senior Document Control

Updated documents or data related to the identification or implementation of the Quality Policies and Procedures.

Performed several critical functions of document control as assigned by QA Management

Assisted in document review, approval, and archiving

Conducted assessments and ensures accuracy of newly issued and modified controlled documents, not limited to numbering, formats, cross reference systems.

Ensured document version tracking, facilitates change control, and houses all approved documents in both original file format and additional formats as needed.

Coordinated, routed, implemented and recorded Change Control documentation

Familiarity with related department practices and procedures, and understand how changes to documents impact those departments.

ROHM CORPORATION, Sunnyvale, CA 1997

Senior Production Control

Entered Sales Order, Customer’s Purchase Order, as well as invoicing in the Ramco Marshalls System.

Performed accurate shipment of products amounting to $20M-$25M a month, to both local and international customers.

Communicated with local and international customers regarding shipment of products.

Communicated with freight forwarders, trucking companies regarding bookings of local and overseas shipments.

Interfaced with Accounting regarding cost accounts and codes of new products.

Assisted Equipment Maintenance Department, verified orders, price, and delivery of purchased parts from different vendors.

Maintained daily start schedules of six-inch wafers for production and engineering first proto-type.

Expedited production and engineering products in the manufacturing to meet scheduled requirement.

Handled daily and weekly build and ship schedules on existing products and arranged smooth transition to production volumes of new products.

Maintained inventory of raw wafer materials & entered new products in the master file.

Education

Medical Office/Medical Billing Computer Training Consultant, San Tomas Aquino, Campbell, CA

•Medical Law and Ethics

•Medical Terminology

•Medical Insurance

•Billing and Coding

•Medi-soft Advanced Patient Billing

•Internet Basics

•Microsoft Outlook

•Microsoft Word

•Microsoft Excel

•Microsoft PowerPoint

•Microsoft Windows

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