Janice K. Davis

**** *. ******* ****. #** – Oxnard, CA 93036

805-***-**** Home or 805-***-**** Cell

E-mail: actdrj@r.postjobfree.com

Objective: Administrative Assistant

Summary of Qualifications: Experience in office support, construction, customer service, and purchasing. Committed to a career in office support, and motivated to learn and grow in responsibility and skills. Highly reliable self-starter, detail oriented with the ability to multi-task, and work well in a fast paced environment under tight deadlines.

Experience:

HBE Corp, Ventura, CA 1/2015 – Present

Project Administrative Assistant

Provide office support to all Project Engineers & Superintendents.

Process all Inspection Requests and submit to Inspectors Office for processing, and update

HBE’s Inspection Request Log.

Distribute approved Architectural Field Order Drawings that include Revisions to the Original Job Drawings to the Owners Representative, and Inspectors Office. Copy into appropriate AFO Folders on the shared drive.

Update HBE’s Drawing Log with the current approved revisions.

Print & file all approved RFI’s, and update the Subcontractors RFI Log.

VSolvit, LLC, Ventura, CA 7/2014 – 1/2015

Administrative Assistant

Provide office support to Safety Officer and Human Resources as needed.

Updating VSolvit’s filing system, which consists of filing in alphabetical order, updating filing list, making new labels to include Contract or Request for Proposal Numbers from the Navy).

Answering phones and taking messages.

Sigma Services, Inc. 9/2013 – 3/2014

Estimating Assistant

Updated Sigma Services Subcontractor database via BidMail by following up and making sure that the correct Subcontractor information was in the database correctly. Sent out invitations to bid on current projects.

Assisted with the Bid process by making sure that the Subcontractors invited to bid on a project submitted their proposals in a timely manner, and worked directly under the Chief Estimator on bid day to make sure that all proposals submitted were categorized by trade and that all of the required Subcontractor information was on the proposal.

Maintained the Head Estimators Bid board by updating the Project Information for current bid projects.

Created all Bid Binders for current projects, entered all of the bid proposals submitted, and filed the proposals in the Bid Binder by the Subcontractors Trade Classification.

Typed up and sent out all Bid Result letters to our Subcontractors, and answered any Subcontractor questions regarding the Bid Results.

Janice K. Davis Page 2

W.D. Equipment Leasing, Inc., Oxnard, CA 8/2012 – 10/2012

Administrative Assistant

Provided office support to the President/Owner which included, but not limited to, re-organizing all current and closed construction projects and subcontractor/vendor files. Provided Contractor, Subcontractor and Vendor Conditional and Unconditional releases as required for billing and payment of invoices, filed Pre-Lim information, Stop Notice, and Mechanic Liens as necessary.

Responsible for all current and closed construction project invoicing (AP/AR). Submitted required information to Bank of America’s Check Fraud Division regarding forged checks signed by the former Office Manager and submitted same information to the Ventura County Sheriff’s Department’s in order to file and press charges.

Researched and organized all outstanding debt information in order to submit to W.D. Equipment Leasing, Inc.’s Bankruptcy Attorney.

Ventura Beach RV Resort, Ventura, CA 6/2007 – 9/2008

Camp Host

Performed multiple transactions in the RV Resort Office/General Store that included making reservations, greeting and checking in RV Resort guests.

Handled all cash/credit card transactions. Balanced cash drawer at beginning and end of each shift. Stocked general store shelves and maintained store inventory.

Mid-Land Sheet Metal, Inc., Santa Maria, CA 12/2006 – 6/2007

Administrative Assistant

Provided miscellaneous office support to Office Manager, CEO and Project Managers/Field Superintendents. Reviewed all Contracts (Federal, State & General Contractors) prior to submitting to CEO for signature.

Reviewed all incoming Bid Proposal Requests and corresponded as needed to request required information not included in the Bid Packages.

Updated current project and bid listings. Submitted all required paperwork on current construction projects that included but not limited to submittals, certified payroll, correspondence and certificates of insurance.

Provided all travel and motel arrangements for field employees. Answered phones, ordered office supplies, purchased all project materials/equipment, maintained and ordered employee cell phones.

On-Site Engineering & Construction, Inc., Nipomo, CA 4/2006 – 12/2006

Administrative Assistant

Provided office support to the President, Vice President, Project Managers/Field Superintendents and estimators that included but not limited to reviewing Bid Proposal Requests and submitting all required bid proposal paperwork to requesting Agency.

Submitted signed government contracts, certificates of insurance, bonding information, change orders, submittals and miscellaneous correspondence.

Organized, updated and filed all construction project information.

Provided all travel and motel arrangements for employees. Answered phones, ordered office supplies, purchased all project materials/equipment, maintained and ordered employee cell phones.

COMPUTER SKILLS:

1.Microsoft Project, Timberline, BidMail, American Contractor, Outlook, IBM Lotus Notes, Microsoft XP, Windows Vista, Microsoft 2000, Windows 98, Windows 95, MS Office Professional – Word, Excel

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