Manager Assistant

Wendy Bill

**** ******* **** *****

Hopewell Junction, New York 12533

845-***-**** home

845-***-**** cell

*********@***.***

SUMMARY: A results-driven individual with over 30 years of experience whose major strengths include administrative support, organizational aptitude and detail orientation. ACCOMPLISHMENTS: Transferred an acquired company’s inventory into current inventory by utilizing organizational skills and proper delegation of work. Created a personal computer program for client database. Developed a form letter model to increase production and reduce support staff needs by 66%.

Played an important role in securing a lease with Village of Scarsdale and 1.8 million dollar Westchester County Industrial Development Agency bond issuance to build a new school.

EXPERIENCE:

Kids’ B.A.S.E. & The Little School February 1995-January 2016 Office Manager/Executive Assistant

Responsible for the licensing requirements by the Office of Family and Children Services. Handle all requests made on an ongoing basis. Make sure all classrooms are staffed as required by the Office of Family and Children Services.

Organize the accreditation package for National Association for the Education of Young Children.

Organize and submit annual immunization report on children as required by New York State

Supervise the work of the office staff to be sure everyone is producing efficiently and timely. Hire additional help when necessary.

Schedule the multi-purpose room; organize conference days and special events

Handle paperwork and brochures for new programs established throughout the year.

Maintain personnel files on new staff members. Follow-up to ensure appropriate information is maintained.

Assist executive director and controller with school’s insurance and staff’s medical, life and pension plan. Work with broker/agent on both plans regarding policy issues, appropriate coverage, etc.

Record all staff absences and replace with appropriate substitute teachers (before and after hours). Payroll reconciliation and tracking of hours for the outside payroll company.

Write and place of all classified and program advertisements

Ensure monthly board minutes and agenda are sent out. Assist with arrangements for special meetings. On-site Board of Trustees coordinator.

Assist in annual Dinner Dance fund-raiser netting $100,000.

Train/Assist staff on software programs. On-site hardware support.

Arrange for necessary repairs and annual inspection of equipment with various venders/services.

Update, organize and change five handbooks, five school year brochures, two summer brochures, and applications annually.

Organize two 2000 piece summer mailing annually.

Accounts Payable – pays, filing and tracking. Contract reviews, renewals, payment plan for contracts. Price analysis of various types of equipment. Spread sheet projects relevant to statistics on programs implementation of internal control procedures.

Monthly status of program usage and enrollment of all programs. Review classroom supplies and equipment.

Elizabeth James Personnel July 1994-February 1995

Temporary Assignments

Dr. DJH Kauffmann March 1994-March 1995

Medical Receptionist and Biller

PM Group Life Insurance Company May 1990-December 1992

Senior Executive Secretary

Warner Communications Inc. June 1987-January 1990

Administrative Assistant

Films Incorporated February 1980-June 1987

Administrative Supervisor April 1986-June 1987

Assistant Administrative Manager February 1984-April 1986

Film Booker June 1981-February 1984

Biller/Typist February 1980-June 1981

References available upon request.

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