Jesus Guzman

** ***** ****

East Hartford, CT ***18

860-***-****

E-mail: act916@r.postjobfree.com

Highlights of Qualifications

Experience performing Executive/Management/IT duties: Legal Management Information Technology Human Resources Accounting Executive Administration Benefits Coordination Payroll Computer Skills Contract Negotiations

Effectively slashing Administrative/IT costs with negotiating tactics and ensuring continuance of services.

Resourceful, dedicated, team player and detail oriented; skilled problem- solver and multi-tasking.

Experience

Executive Assistant – Interpreters and Translators, Incorporated 2014-Present Manchester, CT

Major Responsibilities:

Reporting directly to the CEO and the President.

Primary point of contact for internal and external constituencies. Support President in day to day activities.

ISO 9001:2008 Standard training, implementation, procedures documentation and audit preparations.

Liaison to the Senior Management teams, ISO 9001-2008 Auditors, Client Relations, iTi Management and Computer Tech Company.

Managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries and agendas. Monitor/manage email and create follow up tasks/activities. Assist President with business development initiatives, marketing, budgeting and social networking.

Develop weekly/monthly/quarterly metrics.

Annual state filings and registrations.

GSA Federal contract bidding, negotiations, RFP, RFQ, RFI, blanket purchase orders. Human Resources Administration, 401k, Benefits Coordination, Criminal/Drug Screening and background checks.

Quick Books report generation, account collections, budgets analysis, complex Excel spreadsheets, graph creations and PowerPoint presentations. Office/Accounting Manager - Asplundh Construction Corporation 2014-2014 (Temp Position) Tolland, CT

Major Responsibilities:

Accounting/Finance - Manage and Supervise four Accounting Clerks and one Assistant Office Manager for Region 206.

Reporting to Vice President and Estimators on Financial Issues, Accounting, IT, Human Resources and Payroll for Contract Union Members.

Analysis of Complex Excel Spreadsheets.

CL&P/National Grid General Foreman Liaison.

Creation of Accounting System, Access Databases.

Project Manager of office restructuring, implementation of new infrastructure and re- organizational duties of staff, to provide for smooth operational flow of business. Office Manager - Fontaine Alissi P.C.

2007-2013 Hartford, CT

Major Responsibilities:

Accounting/Finance - Manage and keep under budget the financial business of the legal firm related to reduced office expenses, Human Resources, benefits administration, bank accounts, electronic billing (LEDES), A/P, A/R, payroll, 401k, annual operating funds, bonuses, bank reconciliations and confidential accounts. Create accurate and timely financial reports to the Partners and Accountants. Knowledge of GAAP, General Ledger, Income Statements, Balance Sheets, Trial Balance and Form 5500 testing. Human Resources Management - Recruitment and development of office support staff and associate attorneys; create personnel files. Implementation and set up of payroll, medical, dental, disability, 401k, flexible spending accounts (FSA) and life insurance benefits through insurance agencies and Fidelity HR Access web site. Knowledge of employment state, federal laws and OSHA requirements. Unemployment hearing’s mediator.

Administrative Support - Ensure delivery of administrative support for work associated with data entry, billing, electronic invoicing, computer technical trouble-shooting for hardware devices, software applications and upgrades, Internet usage and client server maintenance. Ensure that office staff is available to support the firm with administrative duties where and whenever needed as backup. Server conversion project management. Communications - Oversee preparation and production of attorney, support staff job postings and publications. Development of office procedures, employee handbook manual, policies and communications. Ensure that all are completed accurately and in a timely manner. Building Property Management, Computer Tech liaison, maintenance and updating of the firm’s website.

Senior Billing Coordinator - Cooney, Scully & Dowling, LLP 1994-2007 Hartford, CT

Managed the day to day operations of the firm’s legal electronic billing (LEDES) responsibilities in accordance with client billing guidelines. Responsibility for delivery of all special documents requested by clients and attorneys such as invoice summaries, formula charts and budgets. Ensured month-end closing and assigned reporting was accurate and produced billing reports in a timely manner.

Installations and upgrading of software and hardware products. Help Desk - work station troubleshooter.

Conversion of CompuTrac system to Client Server.

Education

Central Connecticut State University

Morse School of Business

Unisys A6 Mainframe Training

LAN Networking Systems Administration Certification Chris Farrell Online Marketing & Advertising Training Courses Fred Pryor Excel Beyond the Basics, Microsoft Office Suite Training Fred Pryor Human Resources – HR Responsibilities Training CBIA Medical & Benefits Training

Skills

Notary Public for the State of Connecticut

Quick Books, PCLaw, Javelan Legal Accounting Software, Fidelity HRIS/Payroll Access, ISO 9001:2008 Auditing, Fluency, Plunet, BidPrime, GSA Schedule, High Rise, Mobile Frame Payroll System, National Grid Contractor Portal/ASIS, e-Verify, SSC Checks, eHire Online Portals, MS Office Suite (including Windows 7&8, Word, Excel, Access, PowerPoint and Outlook Express), Kompozer, FileZilla, IrfanView, LastPass, Online Researching, Tymetrix, Legal Precision, BottomLine Technologies, Collaborati, Allegient, LBR, LEDES Format & Coding, Internet Marketing & Advertising, LAN Administration Certification, Unisys A6 Mainframes, Hardware and Software Installations, Computer Programming/Operations, HTML Coding, Web Design, Chrome, Internet Explorer, Mozilla Firefox and various web-based portals and tools. Languages Spoken

English & Spanish

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