Project Manager Management

Tiauna (Tina) Joseph-Williams

Houston, TX *****

832-***-**** *******@*****.***

Individual that thrives for results-driven task, dedicated to professionalism with solid experience in Accounting/Document Control/Legal Assistant/Records Management

Summary of Qualifications

●Over 10 years in Records Management/Administrative Assistant

●Five years in Lease Analyst

●Six years in Accounts Payable/Receivables

●Extensive experience in Landworks, Contracts, SAP, LAW, Ipro, Summation, Live Link, Ez-View Excalibur, FTL, GetPaid, Yardi, Quickbooks, Oracle (R12), EU, Filezilla, Petra, RodStar-D/V, Citrix, Power Tools, Excel, Word, Access, Microsoft Office, PowerPoint, Outlook, SharePoint, File-Net, Verbal Communication, Customer Focus, Deadline-Oriented, Selling to Customer Needs, Dependability. Well-organized, self-motivated individual with ability to rapidly learn new tasks. Track record for consistently meeting goals and delivering a high level of job performance. Proven ability to build strong customer/client relationships/Strong interpersonal skills to interface with project staff

●Over 10 years of Energy/Oil & Gas/Manufacturing

AZZ Galvanizing

Office Coordinator/ Accounts Payable Clerk

Present

Working with the VP of Administration & Strategic Projects to refine and administer office policies and procedures

Maintaining general office tidiness

Managing and maintaining office technology

Providing basic IT support to staff, including serving as a liaison to IT contractor

Running errands and performing miscellaneous job-related duties as assigned

Review all invoices for appropriate documentation and approval prior to payment

Sort and distribute incoming mail

Process 3 way P.O. matching invoices, up to 100 plus line items

Prioritize invoices according to cash discount potential and payment terms

Process check requests

Audit and process credit card bills

Match invoices to checks, obtain all signatures for checks and distribute checks accordingly

1099 maintenance

Respond to all vendor inquiries

Reconcile vendor statements, research and correct discrepancies

Assist in month end closing

Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices. Assist with other projects as needed

Hartman REIT

Accounts Payable Clerk (Independent Contractor)

November 2015-January 2016

Running errands and performing miscellaneous job-related duties as assigned

Maintaining general office tidiness

Managing and maintaining office technology

Match purchase orders to invoices and enter invoices into computer

Reconcile processed work by verifying entries and comparing system reports to balances

Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries

Pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos, issuing stop-payments or purchase order amendments

Pay employees by receiving and verifying expense reports for advances; preparing checks

Maintain accounting ledgers by verifying and posting account transactions

Verify vendor accounts by reconciling monthly statements. Enter new or update vendor names and data

Report sales taxes by calculating requirements on paid invoices

Provide accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and procedures

Schlumberger (Contract)

Account Receivable/Billing Specialist

Houston, TX

September 2015-November 2015

Responsible for collection of assigned accounts

Reconciliation of customer accounts

Handle complex billing issues and resolve discrepancies

Work with internal/external customers, ensuring needs are met

Responsible for invoicing for multiple entities, ensuring compliance with company policies and procedures

Responsible for auditing special handling accounts/invoicing to ensure compliance with customer contractual requirements

Coordinate with Operations regarding the review and approval of customer invoices

Responsible for invoicing for multiple entities, ensuring compliance with customer contractual requirements and company policies and procedures

Audit special handling accounts/invoicing as required

Reconcile and post revenue invoicing into accounting system

Generate and reconcile weekly extract for batch posting in accounting system

Compile invoicing data and create reporting/spreadsheets

Maintain records of invoicing data posted into accounting system

Maintain records regarding invoice count and invoice mail distribution

Coordinate with clients regarding electronic invoice distribution

Coordinate the printing and mailing of invoicing

Generate reporting/spreadsheets per customer requirements

SAP/ Oracle /Get Paid/FTL/EZ-View

Goodrich Petroleum

Account Payable Processor (Bookkeeper Full Cycle)

May 2012-March 2015

Running errands and performing miscellaneous job-related duties as assigned

Maintaining general office tidiness

Managing and maintaining office technology

Verify that transactions comply with financial and Company policies and procedures; Receive and Verify invoices

Prepare batches of invoices for data entry and coding for accounts payable;

Arrange payment for invoices;

Checking, matching and posting employee expense reports and receipts;

Filing vendor invoices once entered and paid;

Reconciliation of vendor accounts and routine maintenance of accounts;

Prepare and assist in pulling vendor invoices for check runs and reports;

Ensuring all accounts payable invoices are entered by the month-end cut off dates;

Correspond with vendors and respond to inquiries; Monitor accounts to ensure payments are up to date;

Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices; Investigate old invoices/credit balances and analyze accounts;

Backup for billing clerks.

Assists with the development of taxonomies, indexing systems, and controlled vocabulary.

Assists with needed improvements to systems and procedures based on issues discovered through Records Retention audits.

Assists with creating Records Management procedures as required by emerging technologies and trends.

Assists in testing corporate Records Management procedures to ensure continuous compliance with all laws and regulations. Under administrative direction of the Accounting Supervisor, assists departments in the application of record management

Responsible for policies, procedures and techniques, including filing systems, indexing, central records storage, retrieval, and disposition.

Maintains centralized records in the file room and off site of the; facilitates the record retention, audits

Schedule provides technical assistance to all departments, and performs related duties as required. Add new material to file records, and create new records as necessary.

Answer questions about records and files.

Assign and record or stamp identification numbers or codes in order to index materials for filing.

Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage according to file maintenance guidelines and/or legal requirements.

Enter document identification codes into systems in order to determine locations of documents to be retrieved.

Find and retrieve information from files in response to requests from authorized users.

Keep records of materials filed or removed, using logbooks or computers.

Modify and improve filing systems, or implement new filing systems.

Perform periodic inspections of materials or files in order to ensure correct placement, legibility, and proper condition.

Enterprise Products (KBR-Allstate Technical)

Project Manager Assistant

March 2012-May 2012

Review and analyze manufacturing documents and enter descriptive and other metadata into Information Management software (ORACLE/SharePoint). Implement quality control procedures to ensure integrity of records for Project Manager and Design Department.

Process Service Purchase Orders, Assist in Fast Track Documentation requests, Assists users in requests of information, Coordinate work flow of active records, Verify data in ORACLE/SharePoint is entered per department work instructions, Follow established procedures to protect the integrity and authenticity of records,

Collect data and compile manuals containing manufacturing records for submission to clients per company's standards. Communicate appropriately and effectively with clients, project team members and external suppliers

Independently manage tasks and time in an efficient manner, keen eye for detail, document, and provide input to manager related to Document Management process improvement. Communicating with design team and reviewing drawings. Preparing budgets and estimates. Communicating with vendors, subcontractors, and owners. Conducting project meetings. Developing, managing & enforcing construction schedule; writing contracts

EDPR NA (Horizon Wind Energy)

Records Coordinator

April 2007- September 2011

Answer and direct phone calls

Organize and schedule meetings and appointments

Maintain contact lists

Produce and distribute correspondence memos, letters, faxes and forms

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Order office supplies

Book travel arrangements

Submit and reconcile expense reports

Provide general support to visitors

Implement operational functions for legal department.

Assist and coordinate logistics and calendars. Update case files.

Perform tests of financial reports and system records for completeness and accuracy.

Facilitates work of external auditors during on-site visits. ; Ensuring compliance with

internal control processes and procedures within the organization.

Administrative and research support for design department.

Processed incoming land documents for active wind companies and administering and document land database, process land track workflow distribution of project related material.

Document Administrator for the Compliance and/RIM department. Responsible for reviewing incoming project documents, maintaining the electronic project vault and project-related e-mail filing in the Outlook public folder. Analyze, monitor, interpret terms and conditions of oil & gas leases, contracts, conveyances, well logs and other documents relating to company’s assets. Also maintain necessary documents in the company’s land maintenance computer system. Reviewing and identify actual holdings of the company in terms of acreage, API #s, percentage of ownership in properties.

Responsibilities included maintaining corporate contracts, liens, dockets, and other land agreements in support of oil & gas development of acquiring and exploiting mature properties and operations. Overall responsible for the land contract management database and responsible for the timely entry of contract information, maintaining accuracy and integrity of records and training staff. Provided information as requested by internal or external parties and prepares periodic reports of contracts expiring and obligations due

Gatekeeper for internal/external files for the company. Assist/Maintain document controls corporate goals and objectives, the file room, working with Legal department to collect records. Scanning/Filing/Coding both hardcopy as well as electronic filing. Ability to identify areas of operational compliance.

Processed incoming land documents for active companies and administering and document land database, process and track workflow distribution of project related material.

Document Administrator for the Compliance and Land department. Responsible for reviewing incoming project documents, maintaining the electronic project vault and project-related e-mail filing in the Outlook public folder, maintaining database of external parties who access documentation servers, and assisting staff in locating documents, document control experience with deploying, setup and configuration of electronic management tools and systems

Education

Texas Southern University-1998-2002 Business Management

Post University-Present

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