Human Resources Office

Kathy J. Villard

Lake Forest, CA *****

Cell 408-***-****

Email: act5xu@r.postjobfree.com

Human Resources/ Benefits/ Administrative Assistant Office Management/ Payroll/ Accounts Payable

Experienced professional possessing strong interpersonal, organizational, prioritization, administrative, human resources, payroll, accounting, office management, event planning and computer skills Skills and Proficiencies:

• Office administration and management, calendaring, travel coordination, expense reporting

• Human Resources functions including New Hires, Terminations, Benefits, Staffing, Policies and Procedures, Generalist and Coordinator duties

• Payroll for field and office employees; Accounting/Accounts Payable

• Proficient in Microsoft Outlook, Word and PowerPoint

• Exemplary time management, organizational, interpersonal and communication skills

• Adept at multi-tasking, balancing several projects and prioritizing responsibilities

• Able to exercise sound judgment and discretion in dealing with confidential information

• Proactive self-starter who works well independently and as a member of a team

• Persevering, resourceful, results oriented with excellent attention to detail

• Positive, pleasant, helpful demeanor with a can-do attitude Employment History:

HR/Benefits Coordinator at CRC Health Group, Cupertino, CA April 2014 - June 2015

• Respond to general Human Resources related questions regarding policies, procedures, benefits, employment inquiries, and records information

• Process job requisitions for exempt and non-exempt openings; initiate and coordinate recruitment ads; review applications/resumes; screen/interview applicants

• Prepare and send offer letters, turndown letters, and response cards to all job applicants

• Complete new hire paperwork, coordinate with the Payroll department and ensure compliance with human resources policies and procedures

• Conduct new hire orientation, apprise employee of benefit options, and accurately complete requisite paperwork of new staff members

• Input, compute, and retrieve data; prepare reports utilizing knowledge of various software programs

• Collaborate with Human Resource Business Partner on a variety of issues

• Process leaves of absence including FMLAs

• Serve as custodian of records, protecting confidentiality and releasing information only to individuals with legitimate need-to-know inquiries and proper authorization Director of Administration at SASCO, Inc. San Jose, CA June 2011- January 2013

Manage San Jose Office, San Francisco Office & Staff in the Electrical/Data Construction

Manage the Front Office personnel

Prepare Offer Letters, New Hire Paperwork, Terminations, Office preparation and set up

Report payroll for both field and office employees

Process accounts payable for multiple locations and corporate housing

Administer Quarterly Review reporting on all aspects of the offices and business locations

Order and distribute phones, gas cards and manage corporate vehicles

Reconcile, process, manage expenses including travel expense reports and airport shuttle service

Coordinate all office logistics, supply ordering, office reconfigurations and assistance

Manage and maintain Corporate housing in multiple locations

Plan, coordinate and execute all business unit events, including holiday parties and quarterly awards activities

Manage facilities, and IT computer setup

Executive Asst. at National Semiconductor, San Jose, CA October, 2000 - February, 2010

• Deliver exemplary administrative support to the Vice President and his senior staff. Manage, support and maintain all aspects of executive office

• Manage the Vice President’s schedule, calendar, domestic and international travel with accuracy and flexibility to respond to changing priorities

• Reconcile, process, and manage expenses including travel expense reports and petty cash

• Coordinate meetings and conference calls for VP and Staff on and off site, including room booking, meeting set-up and catering needs. Manage all material and presentations, with demonstrated initiative and ability to work to tight deadlines

• Record and distribute meeting minutes, assist with preparation of executive summaries and consolidate information from management teams into weekly reports

• Coordinate all office logistics, including equipment and supply ordering, office reconfigurations and assistance with ergonomic evaluations and requirements

• Assist Finance Controller with tracking of all departmental issuance of computer related equipment

• Respond to email and telephone inquiries from customers in a courteous, efficient and professional manner, taking timely and accurate messages as appropriate

• Plan, coordinate and execute all business unit events, including holiday parties and quarterly awards activities.

Education:

Diploma -Bangor High School, Bangor, ME

Additional education and courses completed:

Business Loan Specialist: De Anza College, Cupertino, CA. May 2007 Code of Business Conduct and Ethics/ Recognizing Conflicts of Interest/Crucial Conversations/ Diversity at Work/ Protecting Company Trade Secrets/Effective Business Writing/ Ergonomics/MS SharePoint for Site Owners/Collaboration

References: Available upon request

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