Annlyn Chaplin

Londonderry, NH

QUALIFICATION SUMMARY:

A highly organized individual with exceptional multi-tasking skills and 20+ years of accounting, finance and management experience within the construction, civil engineering, manufacturing and healthcare industry. Significant concentration in all areas of finance, including: research/audits, revenue forecasting, accounts receivable, accounts payable, payroll, human resources, general ledger, account reconciliation, consolidated financial statements, project costing and analysis, cash management, cash collections and operating budgets. Possess professional hands-on experience in general accounting, cost accounting, auditing and tax within corporate firms. Well organized, logical thinking decision-maker with an analytical and detailed approach to researching and problem solving.

SOFTWARE/PLATFORMS:

QuickBooks Enterprise & Contractors Edition, Sage MAS90, Peachtree Accounting, Great Plains, Timberline, Excel, Word, Outlook, Access, PowerPoint, Best Notes and Crystal Reports.

PROFESSIONAL EXPERIENCE:

Confidential – Construction/HVAC Company

Finance Manager

Hooksett, NH

June 2015 to Current

Oversee all accounting related matters, including chart of accounts, banking, AP, AR, GL, payroll, inventory, loan accounting, interest allocations

Accounts Payable, full cycle. Process vendor and subcontractor invoicing, AIA billing, Certified Payroll reporting, Job Costing

Responsible for all day-to-day finance and accounting functions for this privately owned firm. Responsible for financial statement preparation, cash flows reporting, and preparation of weekly business status and management recommendation reports. Lead a team of one (1) direct report.

Divisional cost accounting reporting.

Develop internal control system, recommend areas for improvement both financial and operational, and establish new accounting policies and procedures.

Analyzed variations in expense accounts on a monthly basis.

Prepared monthly consolidated balance sheet and income statement.

Handle entire monthly general ledger close process. Ensure financials are GAAP compliant.

Created and manage financial reporting package, including income statement analysis as compared to budget & prior years and revenue analysis by client, revenue type & vertical market.

Responsible for Full HR & Payroll process.

Recovery First Physicians Group, LLC/Granite House Sober Living, LLC/Spofford Excavation Enterprises, LLC

Controller

Derry, NH

March 2014 to April 2015

Recovery First Physicians Group and Granite House Sober Living is part of a leading network of Clinicians/Therapists providing clinical services and sober living facilities for recovering young adults.

Oversee all entities accounting related matters, including chart of accounts, banking, AP, AR, GL, payroll, inventory, loan accounting, interest allocations; in charge month and year end close process.

Responsible for all day-to-day finance and accounting functions for this privately owned firm. Responsible for financial statement preparation, cash flows reporting, and preparation of weekly business status and management recommendation reports. Lead a team of one (1) direct report.

Set up and preparation of financial statements on a GAAP and Cash Basis.

Participate in financial strategic planning, prepare budget and forecasts, handle owners capital equities accounts, review of budgets vs. actual to ensure accuracy.

Divisional cost accounting reporting.

Develop internal control system, recommend areas for improvement both financial and operational, and establish new accounting policies and procedures.

Analyzed variations in expense accounts on a monthly basis.

Prepared monthly consolidated balance sheet and income statement.

Implementation of Industry specific software including set up and building of management financial statement package.

Implemented accounting & general ledger system and financial reporting processes

Handle entire monthly general ledger close process. Ensure financials are GAAP compliant.

Created and manage financial reporting package, including income statement analysis as compared to budget & prior years and revenue analysis by client, revenue type & vertical market.

Routinely consult with CEO/President & COO to review revenue forecasting and cash management.

Handle preparation of all long range forecasting.

Work closely with Office Manager to ensure billing is submitted timely and accurately.

Lead AR collection process.

Responsible for HR & Payroll process.

Software conversion from QuickBooks Cloud to desktop version, implement New Chart of Accounts to specific industry.

Outside Unlimited, Inc

Accountant/Office Manager

Meredith, NH

February 2010 to May 2013

Company provides construction, landscape construction, lot sweeping and snow removal services to local and national chains.

Responsible for leading all aspects of accounting operations, including accounts receivable, accounts payable, financial reporting, managing audits, bank reconciliations, cash management, budgeting and analysis of revenue and costs.

Responsible for analyzing data vendor costs on a monthly basis and reporting results to President & management team.

Responsible for long range forecasting.

Facilitated the consolidated billing process.

Managed monthly general ledger close process. Ensure GAAP reporting compliance.

Supervised two accounting clerks, responsible for accounts receivable and accounts payable and monthly close process.

Managed financial reporting process, including income statement analysis as compared to budget, prior quarter and prior year, balance sheet reconciliation, cost forecasting, creating annual budgets by cost center and reporting revenue by vertical market and business unit.

Performed weekly cash receipts reconciliation for all clients. Responsible for AR collection process.

Coordinated year-end audit, Insurance & payroll audit, 401k audit and AR audit.

Created and managed commission plans for sales team. Tracked payments against revenue and bad debt.

Worked with operations and sales staff to create proposals for new clients.

Processed and reconciled payroll and 401k allocations.

Handled entire Human Resource function.

Software conversion from Peachtree Accounting to QuickBooks, implement New Chart of Accounts and forward balance reconciliation into new Balance Sheet and P&L statements.

Atlanta Powertrain & Hydraulics, Inc

CFO/Accountant

Conley, GA

October 2008 to November 2009

Manufacturer & Distributor of PTO and Hydraulic parts.

Managed company wide accounting functions and financial reporting, budget and cash flow forecasting.

General Ledger; reconciliation of Trial Balance & GL to Cash Ledger daily to ensure accuracy of financial reporting, JE entries to balance general ledger, recorded amortizations and shareholder notes.

Full cycle Accounts Payable; reconciliation of purchase orders & packing slips to vouchers, coding and ready for entry, weekly payment disbursements up to 100 vouchers with a volume of up to $140K per run.

Accounts Receivable; daily cash receipts, statements & finance charges, collections with a 90% success rate.

Resolve discrepancies within AR and AP transactions through company information and customer/vendor assistance.

Banking and Cash Flow; daily deposits into checking and merchant accounts, reconcile/process month end statements.

Payroll; bi-weekly for 17 salaried/hourly employees including commissions based on percentage of gross margin.

Calculate and file all business state and federal reporting; 940, 941, Sales & Use Tax

Human Resource; established and maintained employee files reflecting salary increases, deductions, garnishments, benefits, payroll exceptions and W-2 withholdings; exercising a high level of confidentiality. Track and monitor staff medical, dental, 401k, disability, life, vacation, attendance and PTO accruals and employee expenses.

Create and maintain Excel spreadsheets daily to ensure accuracy of books and simplify financial reporting.

Inventory; record incoming/adjusted inventory and balance to maintain accurate stock.

Performed month end close through company set procedure.

Software conversion from one custom software platform to another custom platform designed specifically for industry. Implementation of Chart of Accounts (assignment of all assets, liabilities, equity, COGS and expense accounts).

True Engineering, Inc.

Controller

Bedford, NH (telecommute from 2004 – 2008 from Home Office in Hawaii)

April 1996 to September 2008

Commercial & Residential Engineering & Design Services

Managed company wide accounting functions and financial reporting, budgeting and cash flow forecasting.

General Ledger; reconciliation of Trial Balance & GL to Cash Ledger daily to ensure accuracy of financial reporting, JE entries to balance general ledger, recorded amortizations.

Managed monthly general ledger closing process which included: ensuring that all necessary journal entries were properly recorded in the general ledger system; reconciling all balance sheet and income statement accounts; preparing monthly closing package for distribution to CEO/President.

Prepared monthly analysis of budget versus actual expenses.

Full cycle Accounts Payable; Reconciliation of purchase orders & packing slips to vouchers, coding and ready for entry, weekly payment disbursements up to 40-50 vouchers with a volume of up to $25K per run, maintenance of 1099 records and payments.

Accounts Receivable; daily cash receipts, statements & finance charges, collections, process small claims and attended court proceedings on company behalf.

Analyzed variations in expense accounts on a monthly basis.

Resolve discrepancies within AR and AP transactions through company information and customer/vendor assistance.

Banking and Cash Flow; daily deposits into checking and merchant accounts, reconcile/process month end statements.

Payroll; bi-weekly for 10 salaried/hourly employees, EFTP Tax filing, Annual W4.

Calculate and file all business state and federal reporting; 940, 941, Sales & Use Tax

Human Resource; established and maintained employee files reflecting salary increases, deductions, garnishments, benefits, payroll exceptions and W-2 withholdings; exercising a high level of confidentiality. Track and monitor staff medical, dental, 401k, disability, life, vacation, attendance and PTO accruals and employee expenses.

Create and maintain Excel spreadsheets daily to ensure accuracy of books and simplify financial reporting.

Performed month end close through company set procedure.

Telecommute from Hawaii for over a year maintaining accuracy and timely deliverance of financials.

Plourde Sand & Gravel Inc

Staff Accountant

Hooksett, NH

June 1995 to April 1996

Agriculture, Sand and Gravel supplier

Pinard Waste Systems, Inc

Accounts Receivable Manager

Hooksett, NH

October 1991 to June 1995

Waste Management services for commercial and residential accounts.

Education

Bachelors Degree Accounting, Minor in Business Management

Southern New Hampshire University

1994

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