Executive & Personal Assistant

MIA CASINO

Emeryville, CA **********@*****.*** 415-***-**** www.linkedin.com/in/miacasino

SENIOR-LEVEL EXECUTIVE ASSISTANT

High energy Executive Assistant with experience supporting C-level and Senior Executives within various industries including Software, Pharmaceutical and Financial Services. Proven ability to direct multiple projects through collaboration, organization and process discipline. Polished and professional demeanor when working with internal and external clients at all levels and personalities. Attributes include: high level of technical competency, strong proactive skills, a “can-do” attitude and the ability to work independently or within a team.

Proficient in G Suite, MS Office (Word, Excel, PowerPoint, Outlook & Visio), Lync, iCal, Quicken, Workday, Concur, SharePoint, Windows & Macintosh operating systems, LiveMeeting, Adobe Photoshop and Acrobat, and various social media platforms.

College courses including Business, Psychology, Sociology and English at Laney and Alameda Colleges, as well as UC Berkeley Extension.

Multiple training/learning sessions including: D. ecker: Communicating to Influence, Franklin Covey: Achieving Your Highest Priorities, American Management Association: Business Writing.

PROFESSIONAL EXPERIENCE

CLOROX SERVICES COMPANY, Oakland, CA 2016 - 2018

Assistant to VP, Sales

Arranged international and domestic travel for VP and several Associates.

Managed calendar with high emphasis on scheduling time for work in-between meetings.

Managed All Hands, Learning Sessions and every All Team meeting.

Managed travel and expense for VP and Sr. Director.

Managed org charts and distributed all Team correspondence.

DESK.COM – SALESFORCE.COM, San Francisco, CA 2015 - 2016

Office Manager & Executive Assistant to SVP/GM

Provided high level admin support to SVP/GM along with periodic support to the Executive Team.

Managed SVP and GMs dynamic calendar with multiple daily competing priorities.

Worked with hiring managers to onboard new hires. Included seating placement, ensuring information was correct in multiple spreadsheets.

Organized monthly All Hands company meetings.

Created presentations using Google slides as well as utilized all Google apps.

Planned and executed company events to create a fun and exciting company culture such as happy hours, offsite activities while adhering to the proposed event budget.

Liaised with HQ’s IT, Facilities and other departments to ensure a clean, fun and organized office.

Partnered and facilitated key projects as needed for Executive Team.

Managed, organized and supported the day-to-day operations and acted as the go-to person for the main office of approximately 90 people as well as assist those in other locations totaling approximately 200 employees.

Ordered and distributed employee anniversary gifts and other miscellaneous projects.

SANTEN INC., Emeryville, CA 2014 - 2015

Executive Assistant, Global Medical Affairs & and Pharmacovigilance

Supported management of calendars by working with managers and other staff to determine priorities and resolving schedule conflicts. Scheduled video conference calls across multiple time zones.

Handled all logistics (room set up, catering if needed, agenda, AV/technology requirements, handouts, etc.), for department wide internal meetings and off sites. Attended meetings and tracked ongoing projects.

Partnered with the Contracts and Legal team to obtain necessary documentation and signatures for the completion of CDAs and Consultant Agreements.

Managed, updated and edited team calendar and information on eDMS.

Assisted with arranging special presentations by outside physicians and company representatives.

AUTODESK, San Francisco, CA 2011 - 2014

Executive Assistant

Provided high-level support to Human Resources Senior Director.

Drove corporate and individual goals by managing complicated and consistently changing calendar by prioritizing meetings.

Scheduled flights, processed expense reports and attended to details for business travel around the world for the HR Sr. Director and her team of 12.

Organized, facilitated and attended off-site meetings and events.

Scheduled quarterly All Hands meetings including participants in multiple locations around the world via TelePresence.

Collaborated with HR Business Partners on special projects for group.

Onboarded new hires.

ONYX PHARMACEUTICALS, Emeryville, CA 2006 - 2010

Executive Assistant to Senior Vice President, Global Human Resources

Managed busy, consistently changing calendar and read and responded to ~500 emails per day on behalf of SVP.

Organized Compensation Committee and other high-level meetings with Board members and distributed corresponding materials.

Managed the entire Organizational Learning and Development function for 250+ employees including travel to learning sessions, as well as contributing to the development and facilitation of the programs.

Managed the corporate Values Team by organizing and executing meetings/events for the team and company.

Managed executive recruiting efforts that included being the first point of contact and scheduling interviews to fill the CEO, CFO and CMO positions.

Provided back-up support for additional executives while their Executive Assistants were out of the office, including the VP of Public Affairs as well as acted as interim EA to newly hired executives until a permanent EA was solidified.

Acted as point person for the HR department by taking incoming inquires and routing to the correct person/department.

Planned and executed agenda and logistics for yearly Administrative Team off-site and company-wide events/parties.

Expected to determine priorities without immediate direction or oversight from SVP.

GREENBERG QUALITATIVE RESEARCH, INC., Berkeley, CA 2004 - 2005

Executive and Personal Assistant to the CEO

Provided high-level executive administrative support to the CEO.

Routed all calls and emails for CEO and executed appropriately.

Accompanied CEO to business engagements to take notes or for general administrative support while traveling.

Assisted CEO with personal matters such as managing vacation home, family travel and expenses.

THINKEQUITY PARTNERS, San Francisco, CA 2004

Executive Assistant to the Chairman & CEO

Provided high-level assistance to extremely busy CEO at a well-known investment-banking firm. Organized calendar, extensive travel, expenses, speaking/media engagements and correspondence.

Planned and executed Partner, Operating and Executive Team Meetings. Created complex PowerPoint presentations from vague ideas for external and internal viewing.

Corresponded with high wealth/high profile business and personal contacts.

Managed media appearances such as interviews on Bloomberg TV.

Oversight of office while CEO was traveling.

NEWSCHOOLS VENTURE FUND, San Francisco, CA 2003 - 2004

Executive Assistant to the CEO

Provided support to the CEO and others as needed. Communicated with Board of Directors, Investment Partners and their assistants regarding meeting schedules, materials and information updates.

Managed internal and external communication on behalf of the company. Assisted in the preparation and dissemination of meeting materials and other information to the Board and Investment Partners.

Coordinated calendar, initiated telephone appointments and meetings, as appropriate.

Assisted with preparation and logistics for meetings, appointments and managed conference registrations.

Coordinated extensive travel, expenses and personal matters for the CEO.

EVOLVE SOFTWARE, Emeryville, CA 2000 - 2003

Executive Assistant to the CEO (and other Executive Team members)

Provided confidential and executive level administrative support to the CEO, CFO, VP of Sales, VP of Marketing and Services, and VP of Engineering for a publicly traded company.

Participated in the Executive Management team meetings playing a key role in agenda compilation, distribution and dissemination of related materials and compilation of meeting notes and action items on a weekly basis.

Maintained complex calendars, world-wide travel arrangements, expenses and phone communication/transcription.

Responsible for all personal, confidential and priority correspondence, including email for the CEO. Prepared all meeting materials for Board of Directors and other highly confidential meetings.

Organized company meetings and event planning for 200+ employees.

CURRENT PROJECTS

Director, Ruth Leaf Prints A&R Executive at “Independent Record Label”

ACCOMPLISHMENTS

Featured in Oakland Tribune newspaper article: At Work With: Mia Casino, 2007.

Project management of quarterly rewards program for 2000+ employees at Autodesk.

Received highest annual performance review “exceeds expectations” for 3 years in a row at Onyx Pharmaceuticals.

Currently, and in the past, have negotiated contracts with hotel and travel vendors on behalf of the company, resulting in obtaining best package offers and savings on average of 30%.

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