Office Manager

MARITA GRIMES

Santa Ana, CA ******.******@*****.*** 714-***-****

CA Real Estate Salesperson license #01971449

BACKGROUND & ACCOMPLISHMENTS

Business professional offering experience in office management, administration, customer/ client relations, human resources, marketing, operations, accounting, financial budgeting, and oversight of company policies, tools and procedures while utilizing my proactive leadership skills and maintaining positive relationships with associates.

EXPERIENCE

OFFICE ADMINISTRATOR SIMON PROPERTY GROUP MAR 2013 – DEC 2015

Manage and supervise Front Desk operations, including procedures protocol, meeting coordination and incoming calls

Govern overall office management, including monthly office supply ordering and processing of maintenance purchase orders

Oversee Accounts Payable and Accounts Receivable functions, including weekly invoice processing, month-end and quarterly reconciliations, monthly rent collection, and overage fee processing; during tenure, 60-90 day aged receivables collections reduced to 90% overall year to date

Oversee Human Resources functions, including new hire onboarding and orientation/training, and bi-weekly payroll time entry and processing

Manage lease generation and recordkeeping for 100 tenants, including generating new tenant leases, tracking tenant lease renewals and monthly sales, and updating tenant insurance policies

Facilitate Operations and Administration budget maintenance; liaison between vendors, tenants and Operations for mall maintenance and upkeep

Facilitate as liaison with General Manager for establishing new tenant/ vendor leasing and relationship building

Support Marketing in coordination of monthly events and guest services requests

ADMINISTRATIVE ASSISTANT HCP, Inc. JAN 2009 – MAR 2013

Manage and supervise Front Desk operations, including procedures protocol, meeting coordination and incoming calls

Oversee equipment and facility maintenance, including building/ parking access coordination, service repair requests, and implementer of security system installation for entire office

Negotiate yearly vendor contracts for office operations (i.e. Staples and Gourmet Coffee) to ensure cost efficiency and budgetary limit

Support Human Resources with new hire onboarding, including creation of new hire packets, processing of paperwork and training

Coordinate monthly, quarterly and seasonal company events, including Quarterly Meetings, Holiday events, Charity events and HCPU classes

ESCROW ASSISTANT MERITAGE HOMES JAN 2008 – JAN 2009

Administrate residential sales contracts, including contract generation and recordkeeping, as well as liaison between Sales Manager and title companies regarding escrow funding/ closing; during tenure, file management operations was restructured, increasing monthly escrow funding/ closing by 15%

SKILLS & COMPUTER LITERACY

Superlative Management skills [Office and Administration], Exceptional Client/ Customer Relationship building and Team Character building skills, Intermediary Financial Accounting skills and software [QuickBooks A/P & A/R, Budgeting] and Microsoft Office [Word, Excel, PowerPoint, Outlook], Specialized software [JD Edwards, Oracle, PeopleSoft, CTI, P2P Invoicing & Purchasing]

EDUCATION

Orange Coast College May 2011 AA – Business Administration

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