Administrative Assistant, Executive Assistant, Office Manager

Wanda J. Murphy

** ******** ****** ~ Manchester, New Hampshire 03103

603-***-**** ***************@*****.***

Senior Administrative Professional

Organization ~ Process Improvement ~ Administrative and Executive Support

Proactive, energetic administrative support professional experienced in defense, research and development, and manufacturing environments. Extremely well-organized and able to organize others: recognized as “the glue that kept Konarka’s internal operations running smoothly.” Capable of managing multiple priorities; excellent problem solving and customer service skills. Dynamic communicator and strong positive team builder. Experienced in Microsoft Word, Excel, Power Point, Dynamics, Front Page, Outlook, Quick Books SAP, Epicore, ADP and Datamatics. Inactive Secret Security Clearance.

Areas of expertise include:

Calendar Management Travel & Expense Reports Document Control

Facility Safety / Security UPS, FedEx Shipping & Receiving

Maintain and monitor postage meter Organize meetings and events

Office Supply Inventory & Orders Vendor Relations / Negotiations

Selected Career Accomplishments

Reduced by 50%, the cost of security form orders. (Cobham)

Responsible for a 25% reduction in cost of office and laboratory supplies: researched and sourced alternatives; negotiated with vendors. (Konarka)

Reduced long-term visitor housing expense: researched and established contact with condominium property managers. (Konarka)

Professional Experience

CONTRACTOR SERVICES 1/2012 – Present

Electronic Instrumentation & Technology (Ultimate Staffing) – Salem, NH Current Assignment

Human Resources: On-board new hires: create badges, enter information into Datamatics, ensure forms are signed, training completed. Created new hire and termination forms to make processes more efficient. Review employee time for PTO, absences and missed punches, follow up with supervisors on missing/incorrect information. Enter hours into Datamatics and ADP systems, and ensure time entries match. Send contractor’s weekly hours to agency. Match agency’s invoices and contractor time records. Process payroll of employees and contractors bi-weekly and weekly. Maintain employee and contractor files.

Accounts payable and receivable: Receive supplier invoices, follow up with Accounts Payable on non-payment of invoices, research/resolve issues for payment. Received customer invoices, scanned and emailed/mailed to customers.

Purchasing: Created requisitions and purchase orders for the production department, office, and janitorial supplies. Researched best available prices with current suppliers and on-line. Met with vendors to discuss/solve issues and pricing.

Reports: Processed and formatted overtime, aged receivables, labor history, and employee hour's reports from Epicor and Datamatics for review, approval and analysis.

Admin: Maintain petty cash funds and monitor plant credit card. Submit monthly and yearly reconciliation of cash funds and credit card. Create posters for events and notices. Order and schedule deliveries for employee functions and working lunches.

Wanda J. Murphy Page Two

Professional Experience (Continued)

CONTRACTOR SERVICES (Continued)

Public Service of New Hampshire (CCSI/LEHIGH) – Manchester, NH

Community Bridges (Randstad) – Concord, NH

GT Advanced Technologies (Technical Needs) – Nashua/Merrimack, NH

Created and edited Microsoft Excel cost tracking spreadsheets

Verified existing coding and assigned codes to non-assigned time and attendance records

Confirmed hours and salary rates for contractor labor

Allocated contractor time, matched backup paperwork, and printed required reports for supervisory approval.

Apportioned workload based on prerequisite criteria

Created records for installations, exchanges, and ownership transactions

Processed daily reports thru Fieldnet

Sorted and distributed departmental mail.

Entered customer information into company database for the Credit Department.

Entered pertinent information supplied by social worker for disabled client into company databases and maintained client files.

Verified hundreds of employee documents for completion and accuracy; maintained employee files to ensure they were current and properly filed; entered pertinent information using ADP/HRB system

Brought HR’s employee information system to current and accurate status.

COBHAM SENSOR SYSTEMS, Lowell, MA (Mfg) 1/2009 – 9/2010

Administrative Assistant IV (Secret Clearance)

Provided administrative support to Security, Environmental, Health and Safety, Facilities, and Purchasing Departments

Monitored all security requirements: maintained classified / unclassified filing systems and Security Website and Database; tracked and maintained documentation; verified access authorizations

Recognized areas of inefficiency and utilized available technology to effect improvements in process and procedure

Coordinated security conference room meetings; set-up and break-down of meetings

Managed correspondence and monthly reporting including expenses for department leaders; created and edited documents and presentations

Vendor Master for Purchasing Department; member of ISO and Safety Committees.

KONARKA TECHNOLOGIES INC., Lowell, MA (R&D) 6/2006 – 8/2008

Administrative Assistant

Provided administrative support to Vice Presidents, Managers and 60 Engineering personnel; partnered with the Executive Assistant in support of the executive team

Defined and implemented best practices in process and procedure for office support including implementation of filing systems for confidential employee records and business agreements

Drafted, edited, produced, and maintained correspondence; managed schedules and calendars

Procured office and laboratory supply inventory; managed requisition process, vendor relations, shipping and receiving and associated documentation

Ensured the efficiency of day-to-day operations: monitored office equipment; scheduled maintenance

Coordinated travel: air, transportation and accommodations for staff and visitors

Executed recordkeeping for payroll of employees and subcontractors.

Educational & Professional Development

GRAND CANYON UNIVERSITY, Phoenix, AZ 5/2013

Bachelor of Science in Business Management

NORTH SHORE COMMUNITY COLLEGE, Beverly, MA 1/1981

Associate of Science in Business Management

Wanda J. Murphy Page Three

Military Service

UNITED STATES AIR FORCE, Sheppard AFB, Wichita Falls, TX 6/1974 – 6/1979

Administrative Specialist (Secret Clearance)

Air Force Training: Administrative Specialist Career Development Course, Supervisory Training I and II, Filing & Maintenance Course.

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