Project Manager Administrative Assistant

Stacey Reever

**** ****** ******, *******, ** ***18

757-***-**** Home

757-***-**** Cell

*************@*****.***

ADMINISTRATIVE ASSISTANT

Profile

More than 20 years’ successful experience in project management assistance with recognized strengths in contract maintenance, problem-solving and collections, and planning/implementing proactive procedures and systems to increase project productivity and timeliness.

Possesses outstanding computer skills utilizing Microsoft Excel, Microsoft Word, Microsoft Outlook, Internet Research, and Vantage, a project management database used to create specialized reports and data management.

Proven ability to train, motivate, and supervise other project manager assistants.

Consummate team player, acknowledged as “A proven performer that adds spark and enthusiasm to the work environment, while remaining sincere and providing quality, work.”

Processes contracts, insurance requests, contract billings, change orders, purchase orders, submittals, RFI’s, Operation & Maintenance Manuals, and providing basic administrative functions such as typing, editing, formatting and proofreading correspondence, presentation and briefing materials in accordance with company policies.

Synopsis of Achievements

Increased productivity from 70% to 90% by providing timely processing of contract payment applications, closeout documentation, and submittals.

Provided project assistance to GM Facilities Reimaging Department by processing orders, accepting deposit and final payment checks, following up with installers on receipt of permits and installation dates, and advising customers of installation dates, and verification of satisfaction with the overall product

Provided collections assistance to accounting department creating a faster flow of payments, with most payments not going past due over 30 days.

Employment

Barnes & Noble/TCC McArthur Center Norfolk, VA

11/2013- Present

Book Seller/Cashier

Working in the Children’s Department helping customers find appropriate level reading for their infants, toddlers, young readers, and teens.

Act as a cashier for the department, as well as the rest of the store covering breaks, etc.

Inform customers of current sales, discounts, etc., as well as help find specific items as requested.

Help customers by suggesting books they might be interested in, if the specific book they are requesting is not in stock

Employment

Hampton Roads Utility Contractors, Inc., / Hampton Roads Mechanical of Virginia Chesapeake, VA

01/2013 – Present

Project Manager Assistant

Work with 3 project managers, on 10 different government contracts, processing submittals, and operation-maintenance manuals and other administrative support duties as required.

Provide tracking for all submittals, change orders, and requests for information to ensure timely return from the general contractor.

Maintained and tracked all project files, records, and correspondence in chronological date order, for easy access and retrieval.

Process Subcontracts and Purchase Orders for prompt delivery of submittal documentation.

Assist accounting department in collections to keep accounts current, and contract billing applications. Also entering accounts payable invoices.

Assist human resources with small projects to keep DMV and trucking permits up to date.

Employment

Staffing Solutions C/O Pattison Sign Group, Knoxville, TN

08/2012 – 12/2012

Project Assistant

Worked on a 9 person team, covering the Continental United States, providing GM Corporate designated signs, for all GM (Buick, GMC, Chevrolet, and Cadillac) dealerships.

Support project sales team for the North East corridor and Mid-West corridor by quoting dealers, accepting deposit and installation payments, processing dealer orders and subcontract purchase orders.

Maintain quality relationships with the dealers, keeping in constant contact with the customer to update on signage permitting status, delivery, and installation via reports, briefings and conferences.

Provided assistance on any project, other than GM Facilities Reimaging, that required a quick and quality response.

Hampton Roads Mechanical, Chesapeake, VA

11/1999 – 07/2012

Project Manager Assistant

Worked with 6 project managers, on 20 different government contracts, processing submittals, and operation-maintenance manuals.

Provided tracking for all submittals, change orders, requests for information to ensure timely return from the general contractor.

Maintained all project files, books, and correspondence in chronological date order, for easy access and retrieval.

Processed Subcontracts and Purchase Orders for prompt delivery of submittal documentation.

Assisted accounting department in collections to keep accounts current, and complete accounts payable clerk. Entered accounts payable invoices, run reports, spreadsheets, correspondence, and do check runs weekly as required

Education

Tidewater Community College, Virginia Beach, VA

2005 - 2010

Criminal Justice Administration Major (In Progress) – 3.89 cumulative average

El Camino Real High School, Woodland Hills, CA

1987 - 1991

General Education – High School Diploma

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