Administrative Assistant

Selected Experience

Self Employed, Houston January 2015 to present

Property Manager for Residential Property Investor

Manage residential rental properties for investor, to include selection and monitoring of contractors for renovations, purchasing renovation supplies, providing lunches and paying contractors, supervising progress, selecting cost-wise materials at estate sales, retail stores, closeouts to optimize profits and cost control

Market completed rental property, accept and review applications, ran background checks of applicants, prepare leases, correspondence

Maintain books and property records

Prepare daily/weekly financial updates of renovations, collect and deposit rent

Designer’s Assistant

Maintain books and project records

Prepare daily/weekly financial updates of renovations, contractor’s hours

Assist in projects as needed

Linde Engineering North America, Houston September 2011 – November 2014

Office Manager

Supported Director of Houston office and Revamp Services, provided support to Marketing, HSE, HR, Construction, Petrochemical and Global Business Development business units; supervised administrative staff, served as point of contact to building management

Reduced monthly office expenses by 27% through implementing new policies and evaluating, negotiating and establishing new vendors for office services; reassigned office space to streamline staff efficiency and best integrate business units

Provided monthly HSE inspections and reports, wrote office hurricane procedures, providing monthly office HSE updates to employees, served as fire warden, first responder and ISO auditor

Maintained confidential personnel records and completed new hire paperwork, provided on-boarding of new employees, coordinated employee drug and alcohol screenings, provided and scheduled new hire training, maintained compliance training records, maintained all petty cash and statements, submitted monthly office reports to various home office departments, maintained and supported company code of ethics

Evaluated and wrote first office procedures manual, wrote job descriptions, a new office emergency plan, created sales and marketing content for brochures, proofread engineering proposals, technical documents

Developed first sales plan for Revamp Services identifying targeted business and customers which established focus for sales group

Developed and established a new sales probability criteria system to more accurately forecast sales, led weekly sales meetings, provided monthly forecast reports to HQ in Pullach, Germany

Researched and provided industry news, trends and leads to sales staff, maintained sales contacts database, streamlined sales procedures

Self Employed, Houston & Galveston August 2009 – September 2011

Personal Assistant

Created home-based electronic file system for an individual for time management and developed hard copy library for investment projects

Developed budgets for contracted home services; selected, contracted and coordinated landscaping and home services

Organized all closets, cabinets, and storage areas in home and garage; sold or consigned unused items and furnishings prior to home renovation

Property Management for Residential Property Investor

Managed residential rental properties for investor, to include selection and monitoring of contractors for renovations, purchasing renovation supplies, providing lunches and paying contractors, supervising progress, selecting cost-wise materials at estate sales, retail stores, closeouts to optimize profits and cost control

Marketed completed rental property, accepted and reviewed applications, ran background checks of applicants

Maintained books and property records

Prepared daily/weekly financial updates of renovations, collected and deposited rent monies

Independent Estate Sale Service Provider

Evaluated, appraised, recruited employees, priced, organized, promoted and sold contents of homes to liquidate after probate or for downsizing estates

Summit Alliance 2007 - 2009

Marketing Assistant/Office Manager

Provided full office and sales/marketing support for Regional V.P. of Sales to this “backroom” for approximately 1,000 agents in the financial industry

Researched, developed and wrote interoffice guide of medical conditions and preferred insurance carriers to aid case workers, expedite and improve the existing life insurance underwriting procedure

Provided forms, ran illustrations and gave quotes for life insurance to agents

Harris County Precinct Three 2000 - 2006

Assistant Director Bayland Community Center

Developed and scheduled daily programming for senior citizen activities, planned monthly field trips, developed classes and events, taught art classes, maintained large participant database, designed event and class flyers, maintained reservation files and scheduled all non-profit group’s facility reservations and passed all compliance audits

Planned large park events and lunches, planned and coordinated all flu shot clinics and early voting activities for the precinct

Liaised with local politicians, press, non-profit groups, wrote constituent correspondence and press releases for county commissioner, promoted county parks and activities

Wrote first procedures manual for the precinct’s five community centers

Norrell Technical Resources 1998 - 2000

Assistant to Director

Provided administrative support to the Director and recruiting staff of a technical recruiting placement service

On-boarded new hires, reformatted technical resumes for client submission, served as point of contact for contracted employees for payroll and benefits

Wrote first procedures manual for the company

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