Administrative Assistant Sales

Ingrid E. Mayi

**** ********* **** ******, **** Lauderdale, FL (USA)

Email: act1xp@r.postjobfree.com Mobile Phone: 917-***-****

SUMMARY:

A right/left hand Executive Administrative Assistant who provides business and personal support with over twenty (20) years of comprehensive management of intricate matters which in turn gives invaluable free time for the C-level Executives to focus on their highest priorities with ease. A Key member of small, highly entrepreneurial and successful New York-based C-level team of investors, which launched, merged, invested and managed business ventures, which collectively sold for over 200 MM.

STRENGTHS & SKILLS:

Highly organized, decisive, good manager of people and complex C-level business practices

Versatile in arranging luxury business and personal travel

Works well unsupervised and under pressure

Deadline-driven

Excellent logistics, strategic planning, oral/written communication, presentation, negotiation and

training skills

Thorough knowledge of Microsoft Office, QuickBooks, CRM’s, SharePoint, and Salesforce operations systems

in ever-changing technology environments

Creative and resourceful at creating business presentations for securing revenue, meeting corporate goals and recruiting

Fluent in Spanish

EXPERIENCE AND ACCOMPLISHMENTS:

Senior Executive Administrative Assistant to COO, CEO & CFO

Managed all Business and Personal correspondence and written communications to Board Members, Investors, C-Level Partners, EVP's, VP's Senior Management Team, Managers, Employees, Celebrities, Vendors and Clients.

Managed calendar and logistics for all national and international travel, created detailed agendas, in some cases with greeters and security detail, for all internal/ external new clients-business meetings.

Executed, drafted and advised on special projects and events, producing project plans, reports, budgets, policies and procedures while exceeding mandatory deadlines.

Maintained and organized artist legal files and contracts.

Project planning for Real Estate internet bundle services.

Created and managed sales and marketing analytical reports for C-Level and EVP meetings.

Organized business social events for the Chairman and CEO’s entertaining international investors, C-level colleagues and celebrity industry leaders.

In charge of Board of Directors meetings, travel and offsite conferences including the organization and creation of minutes and archiving files for all meetings.

C-level Executive Recruiter - Personal Assistant - Office Manager

Managed national and international logistics which included travel for C-level candidates to highly confidential C-level, SVP, EVP, and VP positions of Fortune 100-500 companies securing C-level recruitments in the Media and Music Industry marketplace.

Researched, vetted, recommended and negotiated CRM software systems, selecting a robust solution that allowed the company to manage all contact related data as well as facilitating financial transactions, executing the full implementation and operation of the new CRM system on schedule.

Supervised logistics of staffing, managed reorganization and downsizing per Board of Directors organizational mandate.

Negotiated the sale of unused corporate office equipment to reduce expenses.

Managed household staff, oversaw all personal business dealings such as insurance, planned family events, vacations, social gatherings, private angel investment events, ensured all scholastic programs and after-school activities applications were submitted and completed with proper requirements and on time.

Interviewed, vetted, hired household staff and au pairs.

Maintained daily household calendar, scheduled all family health practitioner visits, managed all confidential personal financial accounts including hedge funds, trust funds, mortgages, autos, watercrafts, boats, country homes, budgets and rental property management, household funds, supervised and managed bookkeeping monthly for quarterly and yearly account management and personal tax preparations.

EXPERIENCE AND ACCOMPLISHMENTS (CONTINUED):

Director of Client Services – Business, Ad Operations / PR Campaign & Marketing / Sales Assistant Manager

Reporting to CEO & CFO, organized online advertising business infrastructure, created process and procedures for ad operations updating ad campaign traffic and optimization of campaigns to produce high ROIs increasing the margins for both our clients and our affiliate partners.

Sold online advertising to clients such as Nike, Classmates.com, Mercedes Benz Europe, Hermes, Rolex and Cartier.

Hired sales staff and online campaign analytics/traffic teams to produce new revenue stream for publishers from

$2.9MM up to $7.8MM+ in annual sales, increasing the company market value by 100s MM +.

As a key member of an entrepreneur team created revenue, P&L, expenses and investor reporting structures which in turn secured investment capital for more than three media companies which sold for a total of over 200+ MM collectively, one of which reached a market cap of $2 billion.

Point person in charge of corporate infrastructure transition from Scout.com to Fox Interactive Media. Ensuring a seamless integration between ad and sales operations from current sales and business operational practices to new business sales practices, generating high sales revenue throughout its completion.

Responsible for new ad serving operations implementation, salesforce customization and adaptation, transitioning all revenue reports, publisher payments to 360 publisher affiliates of monthly commissions and rev share payments, transitioning billing and payment practices to several departments within the new companies.

Creation of all written and verbal communications of new process and procedures to 360 affiliates during the corporate restructure period.

Communicator between new corporate management team and publisher’s IT departments facilitating updates and seamless transition of portal infrastructure ensuring a successful on time execution of all revisions.

Executed B2B corporate PR campaign with Hollywood celebrity via numerous online, and print portals which included gorilla marketing campaigns, press releases, media events and celebrity interviews which lead to national and international media coverage that extended to an appearance at the Academy Awards and several Grammy after-parties on behalf of the company.

CAREER HISTORY:

Robert Half Associates, Fort Laurderdale, FL 2015-2016

Great HealthWorks, Fort Lauderdale, FL 2014-2015

Halo Venture Partners / Signalray LLC, New York, NY, Fort Lauderdale, FL 2013-2013

Kapico Group LLC, United Arab Emirates, Kuwait, New York, NY, Fort Lauderdale, FL 2011-2014 & 2008-2010 Signalray LLC, New York, NY 2001-2008

Freshcom, New York, NY 1998-2001

Tommy Boy Music, Inc., New York, NY 1997-1998

BMG Music - BMG Direct, New York, NY 1995-1997

EDUCATION:

Mannes College of Music, New York, NY 1992-1995

Landmark Education, New York, NY 2009-2011

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