HR / Administrative

SUMMARY

* *****’ experience in human resources and 3 years’ experience in project administration. Working under general supervision I ensured that personnel transactions are conducted in accordance with appropriate policies and procedures. I am organized and detail-oriented with the ability to manage multiple tasks and work well in any environment.

Proficient in Microsoft Office: Red Carpet, Taleo Enterprise, Quick Books, Word, Excel, and PowerPoint, Adobe. Other software: Project Online, SAP, Total-Comp, BrassRing, Lotus, Microsoft Exchange, Mail Merge.

PROFESSIONAL EXPERIENCE

Cypress Fairbanks Medical Center Houston, Texas 10/2015 – Present

Recruitment Coordinator Expert Staffing Contract Assignment

Recruitment Coordinator for (4) off-site recruiters.

Guide candidates through the hiring process.

Manages on-boarding process up through candidates hire date.

Responsible for chemical screen testing OCC Health (on-site RN), background checks through (HireRight).

Assisted recruiters with sourcing/routing resumes while working directly with candidates

Responsible for orientation reports.

Schedule all interviewing activities for the Recruiting Team as requested.

Handle multiple job applications and requisitions on a daily basis.

Launch welcome emails to candidate explaining next steps of on-boarding process.

Input candidate information into Red Carpet and follow-up on completion their tasks.

Verify degrees and license verification.

Maintains electronic personnel, confidential and I-9 files.

Coordinate activities for candidates during the interview process efficiently and accurately.

Preparing interview packets and materials for hiring managers.

Greeting candidates and facilitating the onsite interview process.

Perform administrative duties as required to support the recruiting team, Consultant and HR Director

Taylor & Taylor Designs, Inc. Houston, Texas 04/2014 – 7/2015

Office Manager/Personnel Assist

Review and respond to incoming emails, including invoice payment and showcase opportunities. Handle requests promptly and efficiently.

Work closely with off-site accountant on client invoicing such as processing payments, making deposits to business account, issuing payments for contractors, office bills, down-payments on product orders.

Maintain company calendar for staging events, client appointments, meetings, travel, and upcoming events.

Establish and maintain all business files including, invoices and bookkeeping.

Answer the phone, respond to inquiries, requests and leave messages when necessary.

Meet and greet all visitors and clients promptly.

Maintain showroom by keeping it neat, clean, re-stocked and organized. Maintain all samples (fabric, trims, rugs, and wallpaper) in library area.

Maintain inventory and price log all accessories and furniture on the showroom floor.

Receive and verify all shipments including those for inventory and client orders.

Act as liaison between the contractors, movers, and designers for the staging of homes and project homes.

Manage and schedule work assignments for the warehouse employees.

Handle owner’s personal business in her absence.

Prepares both incoming and outgoing mail and shipments.

Fluor Enterprise Sugar Land, Texas 02/2007 – 03/2014

Project Support Technical III

West Qurna I Project - Basrah, Iraq 7/2012 – 8/2013

Kitimat LNG Project - Canada 8/2013 – 03/2014

As a Project Support Tech.III, Provide cutting-edge administrative support in my assigned area to ensure the smooth operation of the area. Assisting a team of Directors, Engineers and Managers.

Coordinate travel arrangements for international and domestics travel

Manage and track Work Orders

Through Project Mail-in Database, complete correspondence, including letters, conference notes, job bulletins, meeting agendas, reports

Composing and edit various documents for engineering, using Microsoft Word, Excel and PowerPoint

Monthly Purchasing Card Reconciliation and submission

Assist in Specification Preparation

Screen, and route phone calls, e-mail, voice mail, and mail.

Maintains Lotus Notes calendars

Order and track Project Office Supplies and coordinate ordering process with appropriate service

Copies and distributes routine reports in a timely manner

Prepares both internal and external mail, including on-line federal express shipping

Coordinate meetings and lunches, including conference space and agendas with other departments and outside venues

Maintain Overtime requests and obtain approval

Assist with Electronic Project File Retention

HR/Principle Tech 01/2011 – July 2012

HR/IR Senior Technician 02/2007 – 09/2009

Coordinated and managed a large global outbound visa project for over 100 individuals of different nationalities to six different countries

Continuously making improvement in identifying in initiatives

Worked with attorneys for the successful implementation of the visa outbound project

Attended an ICE/IMAGE seminar with the U.S. Immigration and Customs Enforcement. Understanding in more detail what I-9 actually entails

Interact with various vendors as appropriate regarding client and VIP issues

Monthly Purchasing Card reconciliation and submission as well as Expense reporting

Coordination of PSAs,VIP Services, Hotel and Limo arrangements with individual project support staff and administration

Managed log of needs for multiple clients

Arrange the “RED CARPET” Reception for clients and other important visitors

Encourage awareness on confidential information of employees

Human Resources Specialist

Bagram, Afghanistan 09/2009 – 12/2010

Was responsible for driving administrative efforts in the hiring of approximately 3,600 KBR employees. Also, responsible for multiple elements within the human resource function

Created internal controls and procedures and took ownership of the data and documentation including, creating procedures, compensation, benefit administration, employment, professional development and training

Conducted inquiries and counseling sessions to resolve employee issues

Maintained the flow of paperwork on and off of the Forward Operating Bases

Assisted employees with benefit information, payroll/timesheets, SF85’s and LOA’s (Letter of Authorization)

Functioned as a group participant on special human resources projects

Managed HR Disposition status for all employees on working documents

Conducted orientation for new hires and conducted Mobilization Deployment Center Training

Maintained communication with the home office on unresolved issues

Developed and implemented HR policies and procedures in alignment with legal requirements and government policies

Trained and monitored management in appropriate solutions for potential employee related issues (e.g. harassment and conflicts)

EDUCATION

Houston Community College Houston, TX

AA Business Administration and Human Development 2010

Bachelors Applied Arts & Science – Leadership & Enterprise Studies 2010 - Present

Wharton County Junior College Sugar Land, TX 2002

Certificate: Paralegal/ Legal Assisting

I-9 Immigration Compliance program 2012

IAPP / Cap Certifications May 2013

VOLUNTEER

Fluor Cares Program 2007 – Present

Special Olympics 2012

Crisis Management Action Team 2009 - Present

Walk for the Cure 2012

Employee Club Committee 2007 - Present

Mentor Program 2007 - 2009

REFERENCES

Available upon request

Contact this candidate