facility coordinator

Brenda Phillip

****, ***. ******** 514-***-****

Montreal, Quebec *********@*****.***

H4V 1W

PROFILE

Facility coordinator recognized as a self-starter who excels with minimal supervision and organized in setting priorities and meeting deadlines. A people person and able to get along with both work colleagues and senior managers.

Employment History

Stikeman Elliott, Montreal 2013-present

Facility coordinator,

Responding appropriately to tenant’s emergencies or urgent issues as they arise.

Coordinating internal moves

Coordinating and leading a team of staff to cover various areas

Responsible for procedures (health and safefy, Crisis management, Maintain and update floor plans)

Perform administrative task (invoicing, reports, drafting memos)

Participate with the fire brigade

Responsible for security access to our floors

Checking that agreed work by staff or contractors has been completed satisfactorily

Point of contact for office management

Coordinate special events

Bombardier, Dorval 2010 – 2012

Facility Analyst,

Coordinate maintenance activities for 3 building in Montreal including, calendar, meetings, correspondence, budget, project tracking, human resources and event planning.

Responding appropriately to tenant’s emergencies or urgent issues as they arise.

Managed of contracts for vendors

Supported the implementation and management of maintenance programs relating to the interior and exterior conditions and appearance of the facility.

Helped prepare budgets, contracts, expenditures and purchases

Compiled information necessary to ensure all site-specific documentation and reports are completed accurately and on time.

Evaluate the rental space

Managed Conference Center: coordinate room reservations, and proper maintenance,

Jewish General Hospital, Montreal 2009 – 2010

Administrative Assistant,

Coordinate activities for a nursing director including, calendar, meetings, correspondence, budget tracking and event planning

Handled directors’ incoming email and phone messages during absences and escalated to the appropriate contacts for immediate attention.

Handled confidential/sensitive material with good judgment and discretion ensuring it was transferred to the appropriate personnel.

Scheduled monthly meetings for directors and arranged conference room, teleconference bridge information and meals if required.

Initiated and composed correspondence, and letters, emails, for low to highly confidential matters and issued them, often with bilingual versions using a translation company or other employees’ assistance.

Assisted with and scheduled training sessions for nurses, provide training material for new users and track absenteeism.

FNF Canada, Montreal 2005 – 2009

Paralegal Technician

Provided support for financial lenders

Coordinate the duties for a team

Open and process files to close

Transcribe and type deeds, affidavits, wills, briefs and other legal documents.

Communicate with various professional and other internal and external individuals, groups and clients at all levels

Answer routine correspondence and follow-up action as required.

Perform legal searches

Occasional Travels

EDUCATION

IFMA certificate almost completed

College degree in Paralegal, Montreal, Quebec

PROFESSIONAL DEVELOPMENT

Adobe pro

MS Office

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