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Accounting/ Administrative Assistant

California, United States
December 28, 2015

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Accounting & Administrative Assistant

**** ***** **** *****



Date: Updated: 10/5/2015

Objective: I am looking for a company to grow with to use all my skills and knowledge to benefit the company.


Accounting Administrative Assistant is support for the Accounting Department of the company. My daily activities may include answering the telephones, filing, faxing, scanning and assisting visitors, managing appointment schedules and managing the daily office schedules. I’m Responsible for billing different vendor’s accounts and analyze invoices. Additional, administrative duties may include working on special projects with upper Management.

I’m currently working for Richmond Whole Meat Company From: 06/18/2001 to present

Core duties and responsibilities include the following. Other duties may be assigned:

Data entry and submit vendor’s invoices

Posting invoices and Receipt payments

Prepare and coordinate deposits

Receiving and filing of all purchase order invoices

Reception duties and Customer Services skills

Managing daily schedules and Creating them

Excellent phone skills and greeting visitor’s

Managing files and records, and other office procedures.

Working on special project with upper management

Office duties including mail and receiving in packages

Microsoft Word, Excel, Outlook, and spreadsheets

Ability to multi-task, prioritize work flow and complete tasks with a high level of organization, responsibility, and efficiency

Receiving faxes, e-mails and responding back to them in a timely manner

keeping track of journals, book keeping and shifting priorities


Planning and organizing

Attention to detail



Customer service orientation

Communication skills



Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.


Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.


Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.

Organizational support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.


Judgment - Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.

Motivation - Sets and achieves challenging goals; demonstrates persistence and overcomes obstacles; measures self against standard of excellence; takes calculated risks to accomplish goals.

Innovation - Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that gets others' attention.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


I have a High school diploma from Pinole Valley High School year 1998. I have over15 year’s experience of Accounting Administrative Assistant and training. I’m currently continuing my education at Contra Costa College.


I have knowledge of Accounting Software (QuickBooks/X-Tuple system); Database Software (Access); Internet Software; Spreadsheet Software (Excel); Electronic Mail Software (Outlook); Inventory Software; Order Processing Systems; Word Processing Software.


Excellent judgment and discretion; ability to handle multiple priorities simultaneously, meet deadlines, and handle work-related stress is required.

Friendly, courteous, service-oriented, professional, outgoing, and customer service oriented.

Remain calm and professional in stressful situations.

Detail oriented while maintaining an extremely positive attitude.

Must be able to work independently and productively with minimum supervision.

Recognize problems, identify possible causes and resolve routine problems.

Team player with a "can do" attitude that can work in a fast-paced environment.

Ability to establish and maintain professional atmosphere for employees, clients and customers

References upon request

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