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Administrative Assistant Human Resources

Location:
Trenton, New Jersey, 08691, United States
Posted:
December 28, 2015

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Resume:

JENELLE L. LOMBARDO

** ****** *****, ************, *** Jersey 08691

Mobile: 609-***-**** Email: acsxkt@r.postjobfree.com

SUMMARY

Executive Administrative Assistant professional with over 15 years of experience in the Chemical Specialties, Educational and Telecommunication industries. Possess strong organizational skills, with multi-tasking ability, capable of prioritizing, scheduling and meeting deadlines. Proactive and efficient, while paying attention to detail. Strong verbal and written communication skills, a team contributor that works well with minimum supervision. Excellent interpersonal skills and ability to connect with diverse cultures and personalities.

EXPERIENCE

2015 Administrative Assistant/Program Manager, Educational Leadership Foundation of New Jersey Inc., Trenton, New Jersey

• Provide executive administrative support to the Director

• Manage calendars on a daily basis by prioritizing, coordinating and updating

• Respond to emails and meeting invitations on behalf of the Director

• Assist in grant application procedures

• Arrange all catering, IT needs, and documents for meetings

• Correspond regularly with the Board of Trustees members

• Prepare and reconcile expense reports

• Organize and maintaine all department files

• Coordinate press releases and magazine publications

• Attend trade shows as a representative of the department

2005 - 2015 Executive Administrative Assistant, Rockwood Specialties LLC, Princeton, New Jersey

• Provided executive administrative support to the Executive Vice President, Senior Vice President, General Counsel, and Directors

• Typed and proofread Minutes for the quarterly Board of Directors Meetings

• Prepared and distributed all printed material for the Board of Directors Meetings

• Regularly interacted with Board of Directors regarding agenda items, setting up teleconferences, and materials needed prior to the meetings

• Responded to emails on behalf of the EVP, VP, and Directors

• Managed calendars by prioritizing, coordinating and ensuring they were updated

• Arranged travel both domestic and internationally, and kept current of visa/passport regulations

• Prepared and reconciled expense reports

• Organized and maintained all confidential files

• Coordinated with outside vendors for document translations and knowledge management

• Arranged all Safety, Health and Environmental conferences by negotiating hotel space, catering and transportation for both domestic and international conferences

• Coordinated the yearly Safety, Health and Environmental Awards Program by generating metrics reports from the Safety, Health, and Environmental (SHE) electronic database; Intelligent iEHS, to determine the award recipient. Prepared letters on behalf of the CEO to sign and arranged engraved awards for the CEO to present at the awards ceremony

• Interacted daily with CEO and CFO’s, Divisional Managers, Site Coordinators, and Human Resource personnel at subsidiary locations

• Assisted in due diligence preparations in connection with potential acquisition /divestiture activity

• Distributed monthly OSHA and Lost Time Accident reports to Division Managers by generating metrics reports from the iEHS electronic database

• Prepared, maintained and updated corporate policy documents and related materials

• Provided back-up administrative assistance to the CEO and CFO as needed

2005 Administrative Assistant, Rider University, Lawrenceville, New Jersey

• Provided administrative support to the Academic Director, Administrative Director, Lead Instructional Technologist and faculty members

• Assisted in preparation of special projects such as invitations for special events, campus programs and grant proposals to support the Teaching and Learning Center

• Maintained calendars for all directors

• Coordinated classroom schedules for all faculty holding classes within the Teaching and Learning Center

• Maintained spreadsheet of the departmental budget based on various grants we received and met with the accounting department to ensure funds were used appropriately

• Organized and maintained the filing system and ordered all office supplies

• Prepared all printed materials for conferences held on campus

• Handled arrangements for conferences, and events by working closely with the campus catering, security and various departments to ensure the events ran smoothly

• Maintained high degree of interaction on a daily basis with faculty, students and various administrator levels on and off campus

• Arranged travel both domestic and internationally, and kept current of visa/passport regulations

• Prepared and reconciled expense reports

2002- 2004 Office Services Specialist, Teleglobe America (currently Tata), Princeton, New Jersey

• Managed all vending service accounts, office equipment, supplies and negotiated pricing

• Maintained relationships with building maintenance regarding any building issues such as HVAC and emergency preparedness

• Located and arranged office space and coordinated with the Information Technology Department to arrange for computer equipment for all new hires

• Maintained database and administered building access cards for all employees

• Provided Administrative Assistance to the Vice President of Human Resources, General Counsel, and staff in the legal department as needed

• Assisted in organizing all company events, such as corporate meetings and holiday parties

• Provided coverage for the front desk receptionist as needed

EDUCATION

2016 Certificate in Ornamental Horticulture, Mercer County Community College, West Windsor, New Jersey

2000 Bachelor of Arts, Rider University, Lawrenceville, New Jersey

ACADEMIC ACHIEVMENT AWARDS

2013 Dogwood Garden Club of Princeton Scholarship, Ornamental Horticulture, Mercer County Community College

2014 Dogwood Garden Club of Princeton Scholarship, Ornamental Horticulture, Mercer County Community College

2014 Mary Monroe Doerler Scholarship, Ornamental Horticulture, Mercer County Community College

COMPUTER APPLICATIONS

Microsoft Office Suites applications and MAC OS



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