Experienced Administrative Assistant
Resume:
Jayson Mercado
*** **** ** ******* *-A San Pedro Laguna
*************@*****.***
Education
Polytechnic University of the Philippines
B.S. Entrepreneurial Management
**** – 2002
Work Experience
Administrative Staff
Philsteel Holdings Corporation
May 2010 – August 2011
Maintained inventory of office supplies, mobile phones and company vehicles.
Prepared purchase orders for office supplies as needed to sustain required stock level.
Monitored and controlled movement of fixed and non-fixed assets of the company.
Coordinated repair and maintenance of office equipment.
Generated and consolidated monthly gasoline consumption summary and repairs and maintenance report of company assigned vehicles reconciling the budget vis-a-vis the actual expenses for employees company assigned vehicles.
Prepared memoranda, correspondence and reports, rough draft or revised typed draft.
Processed forms and documents using department procedures.
Organized and maintain department records, reducing inaccuracies and duplicate records.
Prepared request for payment to service providers of fuel and gasoline consumption (using fleet cards), to insurance companies and service shops for vehicle maintenance.
Monitored transactions made by gas card holders to ensure processes are within established policies and guideline.
Designed and organized filing systems, planning and arranging the maintenance and preparation of information needed for the budget reports, and organizing the flow of clerical processes in the office.
Received and forwarded all internal and external queries received to the appropriate personnel.
Administrative Staff
Motherly Rite
October 2007 – March 2010
Generated and consolidated monthly sales report.
Conceptualized marketing tools such as flyers, leaflets and promotional packages.
Ensured smooth operation of equipment by completing preventing maintenance requirements; calling third party contractor for repairs and maintaining equipment inventories.
Handled purchasing of supplies adhering to a limited budget.
Established and maintained updated files, databases, records, and other documents.
Handled sales calls, follow-ups and other clients' concern.
Administrative Staff
San Beda College
April 2007 – September 2007
Prepared Coordinators’ Office budget in consultation with high school coordinators.
Coordinated high school events such as conferences, faculty and sectional meetings.
Organized logistics for meetings and conferences – booking rooms, audiovisual equipment and physical arrangement.
Prepared PowerPoint presentations for meeting and conferences.
Prepared expense reports and processed immediate superior’s request for reimbursement of financial resources as a result of official business transactions and representations.
Prepared and compiled materials for conferences – readings, handouts and registrations.
Organized consolidated reports and materials needed for the monthly Coordinators meetings.
Kept and coordinated high school coordinators appointment schedule by planning and scheduling of meetings conferences and travel.
Prepared and coordinated travel forms for approval from respective parties.
Secured information by completing database backups.
Organized pre-screened paper and interview schedules of applicants with the High School Coordinators.
Coordinated distribution of newsletter for San Beda Community.
Monitored and controlled incoming and outgoing documents, request for reproduction of faculty visual aids, emails and bulletin board of Coordinators’ Office.
Ensured confidentiality of updated filing system, records and correspondences of Coordinators’ Office.
Provided reception services such as screening of incoming telephone calls, schedule visitors, contact parties for meetings, taking accurate messages and dealing with queries from external/internal callers.
Coordinated and monitored repairs of office equipment.
Contract Editor
SPI Technologies Inc.
April 2004 – December 2005
Evaluated and ensured abstractor’s deliverables for accuracy and timeliness, edited documents in accordance with project requirements.
Contract Abstractor
SPI Technologies Inc.
September 2003 – March 2004
Met and exceeded program expectations by maintaining 99% accuracy in summarization of contracts and provided computations as needed while increasing productivity levels of the program.
Compiled real estate contracts for distribution subject for evaluation of the team.
Coordinated program updates with other department for consistency of team’s output.
Participated in conference calls with clients for collaboration of project specifications
Registrar Clerk
West Bay College Inc.
December 2002 – May 2003
Provided statistical reports for the school and companies.
In charge of compilation and evaluation of student’s grades.
Processed certification requirements for maritime students.
Compiled and validated grade sheets submitted by instructors for future reference.
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