Administrative Assistant Project Manager

Jamila Freeman

**** ******** **** ***** *******, Georgia 30034

***************@*****.*** 404-***-****

Summary of Qualifications

Skillful and dedicated Senior Executive Assistant with extensive experience in the coordination, planning, and support of daily operational and administrative functions.

Demonstrated capacity to provide comprehensive support for executive-level staff including scheduling meetings, coordinating travel, and effectively managing all essential tasks.

Proven track record of accurately completing research, reporting, information management, marketing, and business-development efforts within budget requirements.

Adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives.

Highly focused and results-oriented in supporting complex, deadline-driven operations; able to identify goals and priorities and resolve issues in initial stages.

Proficient in Microsoft Office System, Microsoft Visio®, QuickBooks, Microsoft Windows® operating system, Zywave, Exsite, Image Right, and Mac operating system; type 90 wpm with complete accuracy.

Professional Experience

Fluor construction company – social circle, Ga. 2013 to 2015

Senior Executive Administrative Assistant

Provide C-level administrative support to two Senior Vice Presidents, seven project managers, and two site logistics operators of a major construction specialty company.

Assist managing over 3,000 craft workers and over 50 construction companies.

Promote work safety initiatives and provide weekly safety talk with craft workers.

Make sure all craft workers and visitors have safety gear.

Assist procurement team with purchasing major equipment.

Created, processed, and tracked purchase orders.

Assist HR with staff mobilization and demobilization.

Reconcile and submit work related and travel expenses.

Plan all travel arrangements and company events.

Prepare all timesheet for craft and staff.

Prepare monthly, quarterly, and annual reports for various departments.

Assist with bid and contract preparation.

McGriff, Seibel’s, & Williams – Atlanta, GA 2011 to 2013

Executive Administrative Assistant

Provide high-level administrative support to seven Senior Vice Presidents of a leading brokerage company providing risk solutions, claim reviews, and claim audits to all clients.

Create books for all clients on claim audits, claim reviews, and risk solutions.

Handle tasks of providing executive -level administrative support to all managers.

Responsible for training internal employees and external clients.

Work directly with marketing, graphics, team support, account service representatives, account executives, financial services, producers, and claims managers.

Assist producers with all RFP proposals.

Assist with all auditing procedures.

Handled the tasks of managing calendars, scheduling meetings and filing all expense reports.

FISERV Inc. – Norcross, Georgia 2007 to 2009

Executive Administrative Assistant

Handled various events planning task, coordinated with staff, vendors, and clients, carrying out events successfully.

Assigned the task of planning, arranging, and organizing corporate meetings and events.

Worked with vendors on team building exercises.

Handled the responsibilities of making attractive arrangements of stage, decorations, lightning, food stalls, video, and sound systems.

Handled the responsibilities of creating collateral materials such as pamphlets and brochures as well as designed sponsorship booths.

Assigned the responsibilities of reviewing event bills for accuracy and approve the payments.

Assisted with trade shows and exhibitions.

Coordinated and hosted successful client seminars, creating invitations and promotional materials, booking venues, and selecting guest speakers.

Handled the tasks of assisting and monitoring budgets.

Reed Construction DATA – Norcross, Georgia 2005 to 2007

Administrative Assistant

Served as Administrative Assistant for three partners and one principal of financial-services firm with over 75 nationwide locations

Designed, coordinated, and maintained vital competitive analysis process to facilitate implementation of aggressive company marketing strategy.

Successfully oversaw license renewal for all financial service representatives.

Work directly with sales representatives.

Assist the project manager in managing the construction site activities as per the set plans and budgetary restrictions.

Make certain there is no breach of contract by either party. Report to the project manager immediately, in case of non compliance with contractual terms.

Perform duties necessary to manage the several documents of the organization, namely drafting, authorizing, filing, copying, scanning, mailing and record keeping.

Emory CLINIC – Atlanta, Georgia 2000 to 2005

Regional Assistant

Provide administrative support for five regional medical directors in this successful healthcare organization.

Responsible for coordinating department schedules and making appointments with patients.

Organized and maintained file correspondence, systems and other essential records for patients.

Responsible for dealing with the queries from patients regarding medical insurance.

Answering telephone calls and scheduling appointments for the patients and direct them in all types of hospital procedures.

Manage database such as number of patients visited in a day, services provided to them, daily transactions of the hospital.

Train all new hires.

Transcribing notes of doctors and dictation.

Provide necessary help to the doctors and make sure that they are getting necessary equipments and resources that they need for patient care.

Wallace & demayo – Norcross, Georgia 1998 to 1999

Office Manager

Directed day-to-day office operations, providing fundamental support to company President and team of consultants.

Provide administrative/secretarial support for various departments/divisions such as answering telephones, assisting visitors and resolving a range of administrative problems and inquiries.

Operate desktop computer to compose and edit correspondence and memoranda from dictation, verbal direction and from knowledge of policies of established departments/divisions; prepare, transcribe, compose, type, edit and distribute agendas and minutes of numerous meetings.

Schedule and coordinate meetings, interviews, appointments, events and other similar activities for supervisors, which also include travel and lodging arrangements.

Brenau University

Business Administration Management 2000-2004

Contact this candidate