Executive Assistant Manager

ANITA SHARMA

Permanent Address: A-*** Shastri Nagar, New Delhi – 110052

Ph. No. 099********

E-mail id: *****.***********@*****.***

Career Synopsis

MBA having experience of almost 6 years in Executive Assistant Profile.

Work Experience

1)Stago India Pvt. Ltd, (Gurgaon) (From April’2013 till date)

Job Profile: Executive Assistant to Managing Director

oOrganizing State & National level conference, seminars and meetings.

oCoordinating domestic & international travels & accommodations of office staff and visitors.

oArranging local transportations for office staff and visitors.

oManaging routine office and administration functions such as keeping of project files, documents, correspondence and communications.

oManaging Calendar for director and team.

oPreparing invitation letter for visa purpose.

oManaging petty cash and raising statement of expenditure on monthly basis.

oManaging monthly expenses and reimbursement to director and team.

oVerifying the bills and backup papers related to payment requests from various vendors, contractors, consultants.

oProcessing the invoices for purchase orders, subcontracts and consultancy agreements.

oPreparation of budgets for conferences, seminars & field visits.

oAssist in preparing job description of various positions.

oScreening, shortlisting resumes and coordinating interviews.

oProcessing the internal documents for appointment of new staff.

oInviting quotations and negotiating rates with various vendors and service providers and arrange to get best rates for the organization.

oManaging Training arrangements in Stago Gurgaon office for team & distributors employees.

oProviding training feedbacks to France Training Department

oHandling FRRO Registration (Foreigner Regional Registration) for French employees in India.

oPreparing monthly and yearly budget report

oOther administrative duties as & when assigned.

2)Dongbu India Pvt. Ltd (Gurgaon) (From January 2011 to March 2013)

Job Profile: Executive Assistant to Managing Director

oAssisting the director and supporting the team

oManaging Calendar Management for director and team

oReplying to official’s Email and Letters etc.

oTravel arrangement for marketing director and marketing team

oSales coordination with Korean as well as Indian Team

oPreparing Itinerary of the Business Meeting & Travels

oArranging air tickets, hotel bookings, conference events

oPreparing Reports/ Presentation

oVendor Management

oPayment follow-up

oClient coordination

oSeminar Arrangement & Events Arrangement

oCoordinating with Banks

oHandling expenses of Director

oMaintain hard copies and electronic filing systems

oMaintain relationship with clients

oCoordinating with Banks in India

oCoordinating CHA related to logistics

oPreparing monthly and yearly budget report

3)PLT Industries Pvt. Ltd (From October 2009 to December 2011)

Job Profile: Executive Assistant to Managing Director

oCalendar Management

oTravel arrangement

oVendor Management

oPreparing Tender / quotations

oMaintaining proper filing of all the office records (Letters, Fax etc.)

oHandling Couriers

oHandling all expenses of Director

oPreparing sales reports/ presentation

Trainings Attended

Project Title: Importance of Training & Development in Human Resources Management

Description: The purpose of the research project was to measure and evaluate the attitudes, opinions and satisfaction level of the company’s employees. This is done to identify area of employees satisfaction that does not meet the employee’ Expectations and to compare the performance of the employees.

Computer Proficiency

oCompleted two years Diploma in Software from ISAS (Indian School of Advance Studies).

oCompleted Ms - Office, Tally and Desktop Publishing Diploma from DICS. (Delhi Institute of Computer Science).

Education

oPost Graduation : MBA- HR (2009-11): Sikkim Manipal University

oGraduation : B.A (2004-07): Delhi University

Personal Details

DOB : 09-04-1986

Gender : Female

Languages known : Hindi, English

References

Mr. Sheel Sharma working as a Marketing Manager in Dongbu India Pvt. Ltd.

Mr. Kapil Sharma working as Service Manager in Stago India Pvt. Ltd.

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