Management Office

KAPIL DEV MASTANA

H.N ****, Phase: **, Mohali. (Punjab) INDIA. 160063

Skype: kdmastana

Contact: +91-941**-*****

Email: acsuty@r.postjobfree.com

HR / ADMINISTRATION PROFESSIONAL

Proactive decision maker, targeting challenging assignments in HRM/ Administration/ Employee Relations sector at a senior management level.

A dynamic Executive with over 10 years of comprehensive experience in Over All Management, General Management, Facilities Management, Personnel Management, & Administration and implementing cost and time reduction measures.

Cost effective professional, proficient in maintenance of facilities, House Keeping, Office Equipments, successful in leading corporations through critical phase, turnaround and fast-track growth.

Dexterity in structuring and implementing innovative Administrative policies/procedures to generate undivided commitment and dedication among personnel.

Professional competencies in managing entire range of HR functions - Manpower Planning, Recruitment, induction, Wages and Salary Administration, Employee Service Conditions, Safety, discipline.

Exceptional leadership experience, recruitment and personnel development expertise having supervised large teams consisting of members at different levels and functions.

Core Competencies

Strategic Planning v HRM/HRD v Administration v Communication Strategies v Welfare Activities v Personnel Administration/Employee Relations v Compensation & Benefits v Manpower planning v Performance Management

v Vendor Management v Housekeeping Operations v Maintenance (Utility) v Facility Management

PROFESSIONAL EXPERIENCE

AM – HR & ADMINISTRATION - VIVO SMARTPHONE June 2015 - Present

(Worlds known & Leading Smart Phone Manufacturer Company)

HR MANAGEMENT

•End-to-end Recruitment process, Creating Job Requirements, Handling Job Portals and Interview Process, Joining formalities, Employees Induction, Orientation and Employee’s KRA.

•Formulation & implementation of annual increments, incentive & other remuneration policies.

•Managing Performance Appraisal process across all levels and establishing positive framework.

•Identifying training needs across levels through mapping of skills required for different roles and analysis of the existing level of competencies.

•Responsible for ensuring proper implementation of competent activations with processes, policies as defined by the company.

•Handling Attendance & leaves management system through Bio Matrix Software, Daily Attendance Analysis.

•Ensuring prompt resolution of employee grievances & maintaining cordial employee relations.

•Full & final settlement of the employees.

•Engage with employees on a regular basis to understand the motivation levels of people in the organization.

ADMINISTRATION MANAGEMENT

•Assist in overall Administration of Company.

•Responsible for all internal communications.

•Verifying payments to vendors, staff, and facilities utilized by company.

•Inventory management, budget forecasting, office / facility management and transportation.

•Making arrangement for Events (Internal & External)

•Vendor Management – Identify and Manage vendors locally.

•MIS for Guest House, Vehicle, Office Supplies & Mobile SIM/Data Card on monthly basis.

•All the maintenance work related to Administration Department.

•Managing LODGING, BOARDING, and HOUSEKEEPING and TRAVEL ARRANGEMENT for employees.

Asst. MANAGER HR- ADMINISTRATION ADITYA TELECOM SOLUTIONS PVT LTD. Nov 2009 – June 2015

(Telecom Engineering Service provider Company & Education & Training Center for IT & Engineering Students)

HR MANAGEMENT

Main Point of Contact, Second in Command in the company ( Taking care of complete company )

HR Operations Management (All Joining formalities, Employees KRA setting, HR policies& procedures)

Formulation & implementation of annual increments, incentive & other remuneration policies.

Managing Performance Appraisal process across all levels and establishing positive framework.

Identifying training needs across levels through mapping of skills required for different roles and analysis of the existing level of competencies.

Payroll Processing, maintaining data for salary. Handling Leave Management System.

Ensuring prompt resolution of employee grievances & maintaining cordial employee relations.

Full & final settlement of the employees.

Training & Development.

Follow up of Confirmation Records statutory obligations - PF, ESIC, Profession Tax Etc.

ADMINISTRATION MANAGEMENT

Overall Administration Incharge. & Responsible for all internal Communications.

Verifying payments to Vendors, Staff, & Facilities utilized by company.

Inventory Management, Budget Forecasting, Office / Facility Management, Transportation Facilities.

Making arrangement for Events (Internal & External)

All the maintenance work related to Administration Department.

Managing lodging, boarding food, housekeeping and transportation arrangement for employees.

Processing of Suppliers / Vendors payments (Vehicle, Guest House, Office, Hotels etc.)

Vendor Management – (Identify and Manage vendors locally

MIS for Guest House, Vehicle, Office Supplies & Mobile SIM/Data Card on monthly basis.

Responsible for Industrial Training's Department. (Counselling & Queries handling / Walk-in / Profit Centre / Sales Review)

FINANCIAL MANAGEMENT

Salary calculation, Salary Analysis, Salary Benchmarking, Formulate Incentive Plans, Statutory Compliance, Disbursement of Salary on Time.

Budgeting exercise & budget proposal for department (Monthly/Annually budget & expenses tracking.)

Manage PF & ESI Contributions (PF & ESIC Challans, Returns )

Reconciliation of Customer and Supplier Accounts, and other Accounts related functions.

Accounting of Bills, Payments, Vendor Management, Tax Related Issues, TDS, VAT, Sales Tax, Service Tax etc.

Sr. EXECUTIVE HR & ADMINISTRATION ---ADITYA TELECOM SOLUTIONS. April 2005 - October 2009

(Telecom Engineering Service provider Company & Education & Training Center for Engineering Students)

Regular revising of sales growth reports in Sales Data through an Internet and keeping networking dealings between the Various Telecom Costumers.

Making journey arrangements for our Telecom Engineers and Senior employees.

Looking after full office management, buy of every stationeries and office equipments for company.

Dealing with Banks, Local Bodies, Costumers, and Employees.

Managing emails & faxes - AMC-s etc reporting to Manager.

Responded to customer inquires

Handled extensive data entry work with accuracy

Responsible for maintaining records of attendance, inventory and payroll of the employees

Handled the tasks of maintaining files, manuals, file materials and other official documents

Handled the responsibilities of answering phone calls and solving routine complaints

Assisted administrative support in preparing forms and statements

EXECUTIVE HR & ADMINISTRATION --- ADITYA TELECOM SOLUTIONS. June 2005 - March 2007

(Telecom Engineering Service provider Company & Education & Training Center for Engineering Students)

Looking after complete administration work

Creating reports, Buy order, Dealing with vendors,

Organization management of the office areas, Safety and fire defence system supervision.

Guest House and Warehouse management, Company vehicle management.

Formulating arrangements for meetings and parties,

Local buys such as Stationery, Minor items.

Electronic devices maintenance and management - local telephone, intercom, printer, EPABX, fax, Internet facility,

Liaison with electricity department, Local telephone department, Police, Municipal Corporations and other government department.

Running of services of the contractor (Telecom Operators)

Telecom Projects housekeeping.

Management support employee’s managements, Co-ordination.

Maintenance of AMC-s of Computers, Photocopiers, Faxes etc.,

Arranging presentations,Organizing meetings,Travel arrangement.

Receiving and sending emails and faxes.

ACADEMIC & PROFESSIONAL CREDENTIALS

PGDBA (HRM) from Symbosis Pune University

B.COM. 2005 Himachal Pradesh University

SIX MONTHS COMPUTER COURSE APPLICATION 2005

TWO MONTH COMPUTER COURSE IN TALLY 2005

COMPUTER PROFICIENCY

Operating System: Win 98, Win 2k, Win XP

Package: MS-Office’97, 2000,2010, 2013, 2015 XP (Word, Excel, Power Point) Tally

Internet: E-Mail & Surfing

Typing Speed: English (45 wpm)

Date of Birth: 28th September, 1984

References: Available on request.

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