Administrative/Paralegal/Clerical Support
Resume:
JACINTA Q. KAPILEO
Lakewood, WA 98499
Tel. 804-***-****
Email: ******.*******.*****@*****.***
PROFILE: Over 10 years of administrative experiences in the legal field. Particular legal background includes in civil and in criminal litigation. Seven (7) years of administrative experiences in the Public School System. Demonstrated experience in case management. Almost four (4) years of administrative experiences in immigration. Ability to type 76 WPM and work under pressure of short deadlines. Ability to organize and prioritize work.
PROFESSIONAL EXPERIENCES
Paralegal Sept. 2011 – Jun. 2015
Mailman & Kara, LLC Full-Time
Pmb 238 PPP Box 10000
Saipan, MP 96950
Tel. 670-***-****
Supervisors: Maya B. Kara and Bruce L. Mailman
Received and screened all incoming calls; and scheduled an appointment for attorney consultation.
Prepared & processed clients’ applications to obtain U.S. Permanent Resident Status and/or Nonimmigrant Contract Workers Status. Collected supporting documentation for compliance. Collected application filing fees as required and sent application to the appropriate United States California Immigration Services (“USCIS”) addresses.
Assisted applicants with DS-160 Nonimmigrant Visa applications electronically to obtain a Contract Worker Visa (“CW-Visa”) in order to enter the Commonwealth of the Northern Mariana Islands (“CNMI”).
Contacted U.S. Embassy off-island depending where applicant is coming from to schedule his/her visa interview through consulate process via telephone or on-line. Received and delivered interview schedule appointment to clients via email or via telephone.
Responded to USCIS any and all requests for additional evidences concerning client’s visa applications.
Developed spreadsheet of all immigration issues as a tracking system.
Communicated with USCIS CNMI Help Desk for irregular issues concerning applicant’s applications on-line only.
Administrative Officer III May 2004 - Jan. 2011
Legal Counsel Office Full-Time
CNMI Public School System
P.O. Box 501370
Saipan, MP 96950
Tel. 670-***-****
Supervisors: Heather L. Kennedy, Karen M. Klaver, Kelley M. Butcher and George Hassel back
Established a filing and tracking system for an efficient organizational system.
Coordinated the student discipline hearing process for all public junior and senior high schools.
Received and reviewed employee contracts to ensure compliance with police clearance criminal records checks. Forwarded deficient and non-compliance police clearance to legal counsel for 2nd review.
Facilitated the random drug-testing program for PSS.
Organize students/employees files in chronological order.
Assisted legal counsel with labor-related lawsuits and administrative compliance including Equal Employment Opportunities Commission (“EEOC”) when suit is filed.
Assisted the Board of Education (“BOE”) in typing of its Policies and Regulations for electronic purposes.
Processed new BOE policies and requested translations for the Commonwealth Register.
Assisted legal counsel with briefs from typing drafts to final, filed and served pleadings on LexisNexis.
Acting Chief Administrative Manager Feb. 2003 - Feb. 2004
Civil Division Full-Time
CNMI Office of the Attorney General
Capitol Hill, Saipan, MP 96950
Tel. 670-***-****
Supervisors: Robert T. Torres and Ramona V. Manglona
Supervised support staffs in civil, criminal and investigation units.
Conducted support staffs meeting weekly in both divisions with regards to case management, tasks assignments, timekeeping and other administrative matters.
Attended managers’ meetings weekly with regards to case management and other related matters.
Trained and oriented new employees on office policies and procedures and case management.
Issued standard operation procedures for juvenile delinquency, traffic and criminal cases.
Printed case management of active, inactive and further investigation cases in order to give updates at the managers’ meetings.
Collected and typed office policies for the office manual.
Assigned support staffs with other duties and responsibilities and instructed to provide status update during regular meetings.
Legal Secretary/Timekeeper Apr. 1996 - Feb. 2003
Criminal Division Full-Time
CNMI Office of the Attorney General
Capitol Hill, Saipan, MP 96950
Tel. 670-***-****
Supervisors: Kevin Lynch, Ross Buchholz and Clyde Lemons
Received pleadings and entered into database electronically.
Distributed legal documents received to the appropriate attorney assigned to the case.
Issued and distributed attorney daily calendars.
Assisted attorney’s brief, filed and served.
Received and entered new criminal, juvenile delinquencies and traffic cases electronically. Prepared each case files and delivered to the appropriate attorney for his/her review.
Returned case files to the Department of Public Safety (“DPS”) Investigation Unit for follow-ups due to incomplete information.
Printed weekly court calendars and cross-reference with the court’s calendar for effectiveness.
Assisted attorneys in preparation of jury trials.
Scheduled attorneys for on-call and bail hearings on a weekly basis.
Contacted the Department of Corrections (“DOC”) daily for arrestees in order to schedule a bail hearing and requested case agent to submit case file for charging information.
Recorded and reported support staffs’ and attorneys’ time and attendance to the overall timekeeper. Maintained timekeeping records for office files.
Contacted Pathologist off-island for availability to perform autopsy when needed. Arranged flight reservations and ground transportation for pathologist and off-island expert witnesses.
Legal Secretary/Notary Public Oct. 1990 – Apr. 1996
Civil Division Full-Time
CNMI Office of the Attorney General
Capitol Hill, Saipan, MP 96950
Tel. 670-***-****/2
Supervisors: Robert A. Naraja, Sebastian Aloot and Elliott A. Sattler
Assisted Gaming Counsel to transcribed dictations from drafts to final.
Assisted other litigators with typing, filing and copying of legal documents.
Screened all incoming telephone calls prior to transferring to the requested party.
Received and filed all court documents and other administrative issues.
Organized case files in chronological order.
Received and reviewed all new and renewal notary public applications for consistency and compliance prior to the attorney’s review. Ensured notary public regulations issued to each and every notary public commissioned.
Collected filed notary public journals for office records.
EDUCATION
Marianas High School Diploma May 1976
Northern Marianas College-English Award Jan-May 2009
TRAININGS
PSS Sexual Harassment Training Certificate
COMPUTER PROFICIENCES
LexisNexis, MS Office: Word, Excel, Access, Outlook, PowerPoint, Publisher
REFERENCES
Heather L. Kennedy
Executive Director
Law Revision Commission
Commonwealth of the Northern Mariana Islands
P.O. Box 502179
Saipan, MP 96950-2179
U.S.A.
Tel. 670-***-****
Frieda R. Demapan
Executive Assistant to the Attorney General
CNMI Office of the Attorney General
Criminal Division
Susupe, Saipan, MP 96950
Tel. 670-***-****
Emma B. Peters
Personnel Specialist IV
Civil Service Commission/Office of Personnel Management
P.O. Box 5153 CHRB
Saipan, MP 96950
Tel. 670-***-****
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