Manager Office

Job Function: Clerical & Administrative

Highest Education: High School Diploma

LUCY Y. COROS -

**** *****

Houston, TX 77007

Home: 713-***-**** / Cell: 713-***-****

OBJECTIVE:

To obtain a challenging professional position with an employer that will give me the opportunity to utilize my vast experience.

COMPUTER SKILLS:

Proficient in MS Word 2007, Outlook, MS Excel, PowerPoint, MS Access, Card Scan, Adobe, Acrobat, Internet, ORBIT, Bi-lingual/Eng-Spanish

WORK EXPERIENCE:

GeoControl Systems: May 2008 – Dec.2015

2900 Woodridge, Suite100

Houston, TX 77087

Ph: 713-***-****

Fax 713-***-****

Office Administrator (Supported PIM staff/35) – Boeing/NASA

Skills: Software’s: Windows 2007, Excel, PowerPoint, Outlook, Internet, ORBIT

Provide daily administrative support to staff members. Utilize computer applications including word processing, presentation and spreadsheet software.

Multi-tasks, Track, enter and maintain vacation spreadsheets, Outlook Calendar, meetings, websites, Payload tracking numbers (Community and PIMs Staff-IPIC share folders.)

Process incoming and outgoing email.

Coordinate with the team to assess new PIAs meet standard templates requirements before releasing for evaluation.

Independently anticipate problems and changing priorities; avoid conflicts by alerting potential problems and changes.

Demonstrate a high degree of organizational skills, attention to details and ability to quickly produce accurate deliverables with focus on quick turn around on all documents.

Prepare and format forms, reports, meeting notices, weekly reports, e-mails, Review incoming communications and independently handle actions that do not require manager's attention.

Manage flow of information between manager and other project employees. Work harmoniously with other team members to meet administrative responsibilities, objectives and schedules Sort, process and verify applications, emails, forms and other documents.

Maintain office supplies, service office equipment and arrange for servicing as needed

Update staff phone by inputting new employees, removing separated employees, and making any necessary changes.

Perform other duties as required.

DRESSER-RAND

Houston, TX

ADMINISTRATIVE ASSISTANT (LATIN REGION) - Mar.2007 - Feb.2008

Auditing expense reports

Responding to incoming and outgoing emails

Routing phone messages

Distributing mail

Maintain & order office supplies

Create and maintain dept. files

Review and check invoices for payment

Maintain inventory for give-a-ways gifts to clients

Arrange travel/hotel reservations

Maintain vacation schedules

Xeroxing, scanning, faxing and prepare DHL shipments

Type letters, memo's, faxes

Maintain current calendar entries for meetings for dept.

Copy CD's when needed

Distribute Commission Rpts & format to pdf

Distribute Monthly Rpt rec'd from Mgrs from Mexico/Colombia &Venezuela /combined reports using Text Box format

Use scan card for maintaining mgr's contacts list and multi-tasks-projects needed at short notice from dept. staff

HALLIBURTON / KBR

Houston, TX

SENIOR SECRETARY

Nov.1997- Nov.2006 (During this time assigned to several Projects)

TIMESHEET: Input and maintenance of timesheets for 90+ for dept

ROSTERs: Maintain up-to-date and periodically distributed to all staff & Client

MEETING MINUTES (MOMs): Maintain in documentum, scan, pdf file, distribute and maintain log (Excel)

XEROX: responsible for maintaining six Xerox machines on all 3 project floors. This included: Keeping an up-to-date list of machine names, scan instructions, etc. Ordering Paper Supplies - ensuring it gets to the appropriate floors Ordering Xerox supplies such as toner, xerographic modules, cartridges, etc. Enter Get-it tickets - For fixture problems. Color Printer maintenance

PROJECTOR: responsible for scheduling, loaning out and keeping log

LIBRARY: Add/update new materials to Library

CLIENT/CONTRACTOR BADGE LIST: Reactivate and assign to project floors

SUPPLIES: Order office supplies as needed and maintain supply cabinets

FLOOR PLANS: Maintain floor plans for 3 floors in Adobe Acrobat 6.0, edit and remove

OFFICE MOVES: Coordinated all office moves

MAIL DISTRIBUTION: prepare courier packages and other mail, sort & distribute mail

OUTLOOK: Reserve conference room for staff meetings and maintain calendar

CATERING: set up luncheons for staff meetings Expense Rots & invoices - distributed to dept.

SAFETY MEETINGS: organized and maintained

TRAVEL, HOTEL & CAR RENTAL: Reservations and maintain files

Handle multiple tasks

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