Administrative Assistant Accounts Payable
Resume:
Aileen M. McHale
Caldwell, NJ 07006
Career Objective
To obtain a challenging position utilizing abilities developed through my experience and education with opportunity for professional growth based on performance.
Professional Experience
Palin Enterprises, New York, NY December 2003 – April 2013
Owner of Real Estate
PAYROLL ADMINISTRATOR/ADMINISTRATIVE ASSISTANT
Managed the preparation and distribution of the organization’s hourly and salaried payrolls for multiple locations.
Oversaw the maintenance of earnings and deductions records.
Ensured that all federal, state and local taxes, Social Security contributions, payments to employee benefit programs and other deductions were withheld from paychecks.
Handled workers’ compensation payments and compiled data for annual audits.
Prepared quarter-end and year-end reconciliations.
Researched and resolved payroll problems.
Prepared monthly journal entries.
Made all union dues, pension and welfare payments.
Completed employee verifications and disability forms.
Set up lease files for new tenants.
Typed letters and sent correspondence.
Troy Chemical Corporation, Florham Park, NJ August 1990 - October 2003
Manufacturer of Specialty Chemicals
PAYROLL SUPERVISOR/HUMAN RESOURCES REPRESENTATIVE
Managed the preparation and distribution of the organization’s hourly and salaried payrolls for multiple locations.
Oversaw the maintenance of earnings and deductions records.
Ensured that all federal, state and local taxes, Social Security contributions, payments to employee benefit programs and other deductions were withheld from paychecks.
Handled workers’ compensation payments and compiled data for annual audits.
Prepared all quarter-end and year-end reconciliations.
Researched and resolved payroll problems.
Prepared monthly journal entries.
Made all union dues, pension and welfare payments.
Completed employee verifications and disability forms.
Supervised Payroll Administrator.
Interviewed for non-exempt positions.
Processed monthly medical billing.
Conducted employee orientations.
PAYROLL ADMINISTRATOR/SPECIAL PROJECTS ADMINISTRATOR
Processed payroll for approximately 250 employees utilizing ADP on-line system.
Prepared corporate tax filings for Federal, State and Local government agencies.
Researched and resolved payroll problems.
Prepared monthly journal entries.
Made all dues, pension and welfare payments for union employees.
Analyzed account balances in general ledger.
Converted from manual Control Data payroll to ADP PC system.
Handled several audits with various government agencies and organizations (IRS, NJ Division of Taxation, Teamsters Union and several workers, compensation carriers)
Franco Manufacturing Co. Inc., Metuchen, NJ July 1981-August 1990
A textile importer and converter of home furnishings.
PAYROLL ADMINISTRATOR
Processed bi-weekly payroll for approximately 150 employees.
Handled payroll taxes, weekly, quarterly and year-end reconciliations.
Prepared journal entries.
Initiated direct deposit working with various financial institutions.
Instituted and maintained efficient filing system.
Converted payroll system from ADP PC to Control Data PC system.
ACCOUNTS PAYABLE CLERK/ACCOUNTING CLERK
Checked vendor invoices for accuracy.
Matched invoices with receivers and purchase orders.
Prepared accounts payable vouchers and entered information in CRT.
Coordinated procedures for monitoring expense accounts.
Maintained account records for corporate sales force.
Prioritized high volume of correspondence and incoming telephone calls.
RECEPTIONIST
Greeted visitors and referred them to the appropriate resources.
Utilized wide array of office equipment, including FAX machine, copier, calculator and CRT.
Handled high volume of telephone calls.
Education
Middlesex County College A.A.S. Degree-Legal Technology
Skills
Microsoft Excel, Microsoft Word, ABRA 2000, ADP PCPW, Ceridian, Datamatics TC-1, Reportsmith, Lotus 123.
References
Available Upon Request
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