OBJECTIVE

Administrative Assistant

SUMMARY OF QUALIFICATIONS

Over fifteen years of administrative experience

Previous positions included, Executive Assistant; Partner Assistant; Advisory Administrator, Administrative Assistant, Medical Office Assistant and Receptionist.

Computer literate, proficient in MS Word, Excel, PowerPoint, MS Outlook, Lotus Notes

Graduate of the Travel and Airlines – Level 2 Diploma Program

Able to multi task, prioritize tasks and perform within tight deadlines

Quick learner and excellent problem solver

Flexible and adaptable to working in cross-divisional teams in a competitive environment

Able to work with minimum supervision

Meticulous to detail

Proficient in minute taking

Efficient and results oriented.

WORK HISTORY

Cassels Brock & Blackwell LLP 2013 – September 2015

Executive Assistant (to CFO)

Calendar management and email monitoring

Produce and maintained various reports

Maintain (and reorganized) DMS and filing system

Maintained database and organized for all (Accounting) records to be sent to offsite storage

Maintain Firm minute books

Prepare and edit correspondence and presentations

Provided Administrative support to other Accounting managers and planned department socials.

Certified member of the Joint Health and Safety Committee

PricewaterhouseCoopers LLP 2006 – 2012

Partner Assistant

Correspondence, documents, reports and presentations

Expense reports

Billings

Calendar management and email monitoring

Travel arrangements

Email management

Other Administrative duties as requested

EMPLOYMENT HISTORY CONTINUED

Ricoh Canada Inc. 2003 – 2006

Advisory Administrator

Arrange equipment movement. Coordinate with customer and technician to set up machine installations.

Arrange travel schedules for Sales Representatives.

Process and Code Accounts Payable.

Responsible for ordering office supplies and other required materials.

Minute taking and complete action list for Administration meetings.

Reconcile Loan/Demo machine reports and supplies report.

Perform Administrative duties for Vice President BC Region, Branch Managers and Administration Manager.

Vancouver Career College 2002 – 2003

Human Resources Administrative Assistant

Recording Secretary for Director Meetings

Upkeep of all Human Resources files including personnel data using Ceridian’s Insync and notifying Managers for staff reviews. Assisted with employee benefit applications and liaised with benefits provider.

Responsible for Office Supplies for 8 Campuses including the Corporate Office.

Other Administrative duties as required.

Viridae Clinical Sciences Inc. 2000 – 2002

Medical Office Assistant/Executive Assistant

Personal Assistant to the President and CEO, maintained his calendar, arrange travel and meetings and all other administrative requirements.

Use computerized database to maintain patient information, files and billing. Respond to enquiries.

Reception and Administrative duties relating to clinic and other physicians.

Safety officer and Secretary of the Safety Committee.

Personnel Department 1999 – 2000

Temporary

Various administrative positions including Executive Assistant, Administrative Assistant, Medical Office Assistant, Filing Clerk and Reception.

EDUCATION

Nationwide Travel College 1997

Graduate of the Travel and Airlines – Level Two Diploma Program

References Available Upon Request

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