Secretary, Administration Manager and PA

NAME : CATHERINE LEE SUET PENG

I.C. NO : 650***-**-****

DATE OF BIRTH : 27 SEPTEMBER 1965

NATIONALITY : MALAYSIAN

AGE : 50

ADDRESS : ** ***** ** */*, BANDAR UTAMA DAMANSARA

***** ******** ****,

SELANGOR DARUL EHSAN

LANGUAGES : BAHASA MALAYSIA & ENGLISH

EDUCATION /

QUALIFICATION : 1972 – 1977 PRIMARY 1 TO 6

1978 – 1982 HIGH SCHOOL 1 TO 5

1988 – PRIVATE SECRETARIAL COURSE

(THE LONDON CHAMBER OF COMMERCE)

SKILLS

• ADMINISTRATION AND MANAGEMENT

• COORDINATION

• JUDGMENT AND DECISION MAKING

• MONITORING

• NEGOTIATION

• SAFETY AND SECURITY

EXPERIENCE

MAR 1990 TO OCT 2015: JOINED PETRA RESOURCES SDN BHD. NOW KNOWN AS PERDANA PETROLEUM BERHAD

POSITION HELD : 1. OPERATIONS ASSISTANT

2. SUPERVISOR

3. TENDER SECRETARY

4. SECRETARY CUM PERSONAL ASSISTANT

5. MANAGER, ADMINISTRATION & PA

OPERATIONS ASSISTANT TO OPERATIONS SUPERVISOR

(MAR 1990 – AUG 2000)

• ASSIST IN THE DESIGN, DOCUMENTATION, IMPLEMENTATIONS AND IMPROVEMENT OF INTERNAL CONTROL SYSTEMS IN RESPECT OF PURCHASE ORDERING, EXPEDITING OF DELIVERIES AND THE INVOICING FOR GOODS AND SERVICES PROVIDED.

• ENSURE THAT ALL TENDERS, BIDS AND QUOTATIONS ARE SUBMITTED WITHIN THE DEADLINES STIPULATED.

• ENSURE THAT ALL PURCHASE ORDERS ARE ACCURATELY RAISED AND DELIVERIES ARE EXPEDITED IN GOOD TIME.

• ENSURE THAT ALL GOODS DELIVERED ARE PROMPTLY AND CORRECTLY INVOICED.

• SUPERVISE THE DAY-TO-DAY ACTIVITIES OF THE OPERATION COORDINATORS.

• ASSIST THE GENERAL MANAGER – SALES, TO ENSURE THAT ALL DAY- TO-DAY ACTIVITIES OF THE SALES DEPT ARE CARRIED OUT ON TIME AND CORRECTLY.

TENDER SECRETARY

(SEP 2000 – SEP 2004)

• ACT AS FOCAL POINT IN RECEIVING ALL TENDERS AND TO ENSURE THAT TENDERS SUBMITTED ARE IN ACCORDANCE TO THE TERMS AND CONDITIONS OF EACH PROJECT

• TO IMMEDIATELY REJECT LATE SUBMISSION OF TENDERS BY BIDDERS

(IF ANY)

• TO ENSURE THAT NO CHANGES AND MODIFICATIONS IN TENDER PRICE BE MADE BY THE BIDDERS AFTER SUBMISSION.

• SUPERVISES THE TENDERS PROCESS FROM THE PRE-QUALIFICATION STAGE THROUGH TO THE FINAL BID SUBMISSION, AWARD OF CONTRACT AND ENGAGEMENT CLOSE OUT.

• SERVES PRIMARILY AS THE SECRETARY TO THE TENDERS AND EVALUATION COMMITTEES AND SERVES AS A PANELIST WHERE SO REQUESTED.

• CONDUCT AN IN-DEPTH ANALYSIS OF ALL BIDS RECEIVED IN RESPONSE TO EACH TENDER, PROPOSAL AND QUOTATION TO IDENTIFY THE RESPONSE THAT BEST MEETS THE NEEDS OF THE USER DEPARTMENT AND IS CONSISTENT WITH THE TERMS AND CONDITIONS OF STANDARD PROCUREMENT POLICY

SECRETARY, PA AND ADMINISTRATION MANAGER

(SEP 2004 – OCTOBER 2015)

SECRETARY

RESPONSIBLE FOR ALL SECRETARIAL, ADMINISTRATIVE & CLERICAL MATTERS IN THE GENERAL MANAGER’S OFFICE INCLUDING :-

• MONITORING OF ALL INCOMING AND OUTGOING CORRESPONDENCES

• SCHEDULING OF MEETINGS AND APPOINTMENTS

• ORGANISATION OF SPECIAL EVENTS, LAUNCHES, SIGNING CEREMONIES OR BANQUETS / DINNERS

• SCHEDULING OF TRAVELING ITINERARIES INCLUDING BOOKING OF FLIGHT TICKETS AND HOTEL ACCOMMODATION

• LIAISING WITH CLIENTS, SUPPLIERS AND OTHER EMPLOYEES AS AND WHEN REQUIRED

ADMINISTRATION MANAGER AND PA

• RESPONSIBLE FOR THE DAY-TO-DAY GENERAL ADMINISTRATION OF THE ORGANISATION, ASSISTING THE EXECUTIVE DIRECTOR AND SUPPORTING THE STAFF TEAM

• TO IDENTIFY, IMPROVE AND MANAGE THE DAILY OPERATIONS OF THE DEPARTMENT, ENSURING THAT THE ADMINISTRATIVE DUTIES RUN SMOOTHLY AND EFFECTIVELY

• RESPONSIBLE FOR PROVIDING A COMPREHENSIVE, CONFIDENTIAL AND DEDICATED SUPPORT TO THE DIRECTOR(S) TO ENSURE ALL SECRETARIAL AND ADMINISTRATIVE TASKS BOTH INSIDE AND OUTSIDE THE ORGANISATION ARE HANDLED EFFICIENTLY AND EFFECTIVELY

Contact this candidate