Accounts Payable/ Receivable Specialist Supervisor

KATHLEEN A. DAVIES

*** **** ******, *******, * T 06461 • Cell: 203-***-**** • ****.***@*****.***

•Accounts Payable/ Receivable Specialist • Supervisor

Profile:

Dynamic results, driven professional with a strong record establishing Client/Vendor relationships. Expertise in all aspects of Accounting. Over 30 years of experience in Accounts Payable/Receivable and Accounting management practices. Exceptional Analytical and Organizational abilities.

Core Competencies:

• Accounts Payable Specialist & Receivable

Exceptional organization

• Expertise in invoice and payment transactions

Account reconciliation

• Invoice coding familiarity

Analytical reasoning

Work History:

Accounts Payable Clerk (Temp.) 04/20/15 – 08/27/15

Milford Hospital, Inc. Milford, CT

Perform all aspects of the Accounts Payable function by matching purchase orders to Invoices and entering the invoices into the Meditech Software according to department policies and deadlines. Identify errors or discrepancies and resolve before processing. Work closely with Purchasing to resolve issues with purchase orders, including reviewing requests, preparing and routing for approval, and maintaining purchase orders in accounting program. Notify departments for approval and signatures; follow up as necessary. Enter in AP system and send invoices without purchase orders to Departments. Research and resolve any outstanding balances on accounts, including telephone, mail, or email communications with vendors. Enter new or update vendor names and data, to maintain vendor dictionary and send vendors Hospital Tax Exempt status. Provide accurate and effective document preparation and records management relative to the accounts payable function in accordance to record retention policies and laws. Assist in annual audit by preparing assigned reports or providing documentation as directed by the Director of Accounting. Maintain a procedure manual of accounts payable tasks as a guide for backup assistance when such assistance becomes necessary. Provide backup for the Payroll and Accounting positions during absences. Perform various departmental tasks in support of co-workers as workload and staffing levels dictate.

Accounting Assistant A/P (Temp.) 12/15/14 – 01/30/15

Gaylord Specialty Healthcare / Kforce - Wallingford, CT

Primarily responsible for processing all vendor invoices for payment. Essential Duties & Responsibilities include, Review invoice matching to PO/RR authorization; vouch properly as to account, amount. Process weekly check run, coordinate with cash needs and release. Maintain vendor files and respond to vendor inquiries. Download the A/P information to bank, Filing. Software used Meditech.

Accounts Payable Coordinator (Temp.) 08/29/14 – 11/17/14

O, R & L Commercial / Creative Financial Staffing - Branford, CT

Voucher Processing Review and process requests for A/P Disbursement Three Way Match for PO Invoices & Two Way Match for Services Invoices for assigned vendors for completeness & compliance with financial policies, procedures & contractual agreements with vendors. Performs calculations to determine appropriate payment schedules & makes necessary modifications to vouchers. Handle & Troubleshoot Problems & Correct Discrepancies. Help ensure timely & accurate payments. Filing, Scanning & Mailing of Checks. Software used Yardi Systems.

P/T Accounts Payable Clerk (Temp.) 06/04/14 to 07/25/14

Fairfield University /Kforce - Fairfield, CT

Review & Check Employee's Expense Reports. Administrative work.

Accounts Payable Specialist, 05/95 to 03/02 - Accounts Payable Supervisor 04/02 to 06/13

Gama Aviation, Inc. (formerly PrivatAir, & Flight Services Group Inc.) – Stratford, CT

Gama Aviation is an executive air charter company based at Farnborough Airport in the United Kingdom. It operates business jet aircraft for charter, as well as offering aircraft management services worldwide.

Payable including all aspects of Accounts Payable weekly check runs to match to invoices and expense reports. Maintained AP filing system. Supervised A/P staff member in oversight of high volume Accounts Payables. High

volume communications establishing Client and Vendor relationships. Lead communicator between facilities,

purchasing and maintenance departments. Maintained various account analysis and reports. Reconciliation of

expenses for client's aircraft, also reconciled vendor statements and payments. Posted Receipts to appropriate

G/L accounts.

Accomplishments:

Maintain 100% Accuracy in Calculating Discounts, Interest & Commissions.

Researched and resolved accounts payable discrepancies.

Coded and entered at least 75-100 invoices each day into the in house accounting software.

Review all expense reports for accuracy and proper expense disclosure.

Accounting Representative, 01/90 to 01/94

Mathog & Moniello Co., Inc. – East Haven, CT

Reconciliation of deposits and entries into the system. Created new client accounts, arranged collection calls and payment arrangements. Account preparation for small claims court and trail reports for monthly balancing and closings books for general ledger posting.

Accomplishments:

Reduced the Total A/R Balance

Reduced the Collection Times

Education:

High School Diploma: Business Major

Jonathan Law High School - Milford, CT

Computer Skills:

Good knowledge of MS Word and Excel and Outlook

Accounting Software’s

Meditech, Kronos, Yardi Systems

Sage, Exchequer, Real-world,

Peachtree, Gemini, Great Plains,

Multiplan

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