Experienced Executive Assistant with CEO & C-Suite at $3B co.

TONIA M. PHILLIPS

**** ********* ***** ***.********.com/in/toniamphillips24 248-***-****

Canton, MI 48187 **************@*******.***

SENIOR EXECUTIVE ASSISTANT

Skilled and dedicated Executive Assistant with more than 15 years’ of automotive industry experience in coordinating, planning and supporting operational and administrative functions. Expertise in supporting high-level executives and global relationships/management. Strong ability to maintain a high degree of confidentiality in dealing with a variety of sensitive information. Self-motivated, willing to help others; available after hours and weekends as needed.

PROFESSIONAL EXPERIENCE

COOPER-STANDARD AUTOMOTIVE, INC., Novi, MI 1999 – 2015 A $3B, tier-one automotive supplier; formerly a division of Cooper Tire & Rubber Company (Cooper Standard Holdings purchased business from Cooper Tire in 2004). Communications Projects Liaison 2014 – 2015

Assisted and supported company events as a member of the Corporate Communications Department.

Supported VP of Corporate Communications (reporting to CEO), performing legwork for the Cooper Standard Foundation: authored communications and processed payments for scholarship program, employee engagement match funds, and external donations

Aggressively championed charity organizations and employee events (cancer and heart walks), successfully achieving fundraising goals

Contributed to the company’s racing program by planning and attending events, updating race team news SharePoint page, working with racing talent representatives, and race track venues

Recognized by HR and team leaders for hitting deadlines and producing well-organized and fun events

Actively collected items for charity projects, distributing donated items to ensure needs were met

Maintained current and accurate facility information in company database that was utilized globally for presentation purposes

Senior Executive Assistant 2007 – 2014

Provided a 24/7 work environment for Chairman & CEO, CFO, COO, CHRO, and VP, Mergers & Acquisitions.

Coordinated complex and frequently changing travel arrangements (domestic and international), setting up charter aviation services, securing appropriate business visas, creating comprehensive travel packs, and accurately administering expense reports in the Concur system

Simultaneously screened and directed the executives’ incoming calls, correspondence and visitors, securely managing and routing information/individuals to the appropriate recipient

Acted as proxy for the executives’ calendars, emails & contacts, ensuring organization and strong time management, and avoiding double bookings

Composed and edited correspondence on behalf of executives, representing each with a consistent and highly professional voice

Effectively managed continually changing priorities, remaining flexible throughout varying corporate conditions (i.e. steady growth, Chapter 11, C-level management changes) Managed well in interaction with senior management team as well as regularly with global executives (external & internal), dignitaries, and the administrative assistants, understanding cultural needs/traditions, showing respect, and ensuring trust

Secured all highly confidential information and sensitive data to protect company and executives from high-level leaks during strategic events (executive searches, M&A purchases)

Arranged and coordinated corporate meetings and executive conferences, videoconferencing, speaking engagements, etc

Sales Coordinator 2001 – 2007

Maintained company part files supporting the Ford & Asian Business Units

Compiled and maintained sales forecast and target parts for department

Generated accurate monthly sales reports for Senior Executive staff

Problem solved active issues in sales personnel absence, including for customer calls

Coordinated with manufacturing plants and sales to resolve financial issues

Supported management in developing and updating presentations, reports and spreadsheets using MS Office Suite XP (Word, PowerPoint, Excel, Access and Outlook)

Provided backup for Engineering Change Coordinator/WERS Gatekeeper position

Became expert user in the Ford Motor Company computer database systems

Engineering Coordinator (Cooper Tire & Rubber Co., Farmington Hills, MI) 1999 – 2001

Primary administrative support to the Executive Director of Program Engineering: supported the Engineering/Design group in developing and updating presentations, reports and spreadsheets using MS Office Suite

Maintained the department engineering budget and time records. Coordinated and monitored the financials to ensure effective management of budget accounts and to monitor expenditures

Previous experience as an Executive Secretary for The Kingston-Warren Corporation (Farmington Hills, MI) supporting Senior Management, Sales, Engineering and Marketing departments. Key experience assisting in coordinating sales quotation responses to General Motors and Ford.

EDUCATION

Associate of Science – Business, Schoolcraft College, Livonia, Michigan Dale Carnegie Course – Effective Communications and Human Relations American Society of Employers – Administrative Assistant Certification

TECHNICAL SKILLS

Microsoft Office Suite, including Publisher

Visio, SharePoint, Adobe Acrobat Pro XI

Manipulating images and adding to presentations

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