Management Administrative Assistant

SUMMARY

Held position normally filled by a Petty Officer First class while serving as Yeoman Second Class (YN2/E-5) in the United States Navy. Reported directly to the Executive Officer. Served as manager of administrative and personnel management functions. Utilized in-depth knowledge of the principles, practices, methods, and techniques of personnel management and the ability to integrate management services with overall administrative management of the Command. Provided management analysis, clerical and administrative support, mail operations, communications services and office equipment maintenance; using extensive knowledge of management principles, practices, and a well-developed capacity for integrating them into the command organization. Managed overall administrative and personnel support requirements and served as first level supervisor for military personnel. A professional administrator with 10 years progressively more responsible experience as: Assistant Office Manager, Administrative Assistant, Postal Clerk, EJMAPS (Electronic Joint Manning Application) Clerk, Administrative and Human Resources Specialist, Legal Clerk.

OBJECTIVE

Administrative professional with 10 years of experience eager to secure an administrative /clerical position. Highly organized, efficient and skilled in a variety of office support tasks, including.

SKILLS

Typing (75 wpm), Microsoft Office Skills (Word, Excel, Access, and Powerpoint), Reporting Skills, Professionalism, Supply Management, Inventory Control, Organization, Verbal Communication, Problem-Solving, Administrative Writing Skills, Managing Processes, Analyzing Information, Filing & Data Entry, Telephone & Front Office Reception

WORK EXPERIENCE

Work Study, Everest University, Orange Park (October 2012 – Present)

Tutoring college students in English Composition I/II and GED courses.

Assisting Everest University employees with editing, organizing, and filing correspondence documents.

Responsible for conducting librarian duties.

United States Navy

Naval Special Warfare Unit THREE (NSWU-3) (Manama, Bahrain/ March 2009 – March 2011)

Helped establish the Joint Special Operations Task Force – Gulf Council Cooperation (JSOTF-GCC) command by inputting billet requirements into the Electronic Joint Manning Application (EJMAPS) database resulting in new personnel and a new within JSOTF-GCC

Processed over 500 personal awards, 200 evaluations, and 500 pieces of correspondences, while maintaining the highest quality of service. Read, analyzed, screened for proper format, layout, grammar, punctuation, and relevance of subject matter and made recommendations for content changes on all official correspondence initiated by departments for signature of the Commanding Officer

Worked with Legal Services Officers and provided administrative direction for convening Non-Judicial Punishment and Courts Martial along with official records required and ensured that required entries were implemented into official personnel records.

Commander Navy Region Southeast (CNRSE) (Jacksonville, FL/February 2006 – February 2009)

Enabled warfighter readiness by providing quality facilities and services at 22 installations representing over 100,000 Sailors and civilians, with a budget authority in excess of $850 million annually.

Processed over 500 Flag level awards ranging for Letters of Commendations (LOCs), Legion of Merits (LOMs), and made over 500 Navy Department Awards Web Service (NDAWS) updates.

Maintained and entered over 150-leave request into the Personnel Transaction Online Processing System (TOPS).

Ensured mail was gathered and distributed in a timely manner daily.

Southeast Regional Maintenance Center (SERMC) Pascagoula (Pascagoula, MS/January 2005-February 2006)

Answered telephones, questions, and transferred callers to appropriate staff members in a professional manner.

Created and modified documents using Microsoft Office and performed general clerical duties to include photocopying, faxing, mailing, and filing.

Maintained the hard copy and electronic filing systems making the daily routine easier within the Administrative Department.

Signed for and distributed UPS/FEDEX/AIRBORNE EXPRESS packages on a daily basis. Researched, priced, and purchased office furniture and supplies for the entire command in a timely manner.

Coordinated and maintained records of staff office spaces, phones, parking, credit cards, and office keys.

Set up and coordinated meetings and conferences; maintained and distributed staff weekly schedules, and maintained inventory of personal computers and other office labor saving devices with little to no effort.

USS Yorktown (CG-48) DECOMMISSIONED (Pascagoula, MS /February 2001 – December 2004)

Provided complete customer support in the administration of 400 personnel records given personnel reliable access to important personal and career based documents.

Ensured timely and accurate completion of all official correspondence, awards, fitness reports, evaluations, and transfer orders.

Prepared correspondences, awards, official instructions, re-enlistment receipts, separation/transfer packages, officer fitness reports, and enlisted performance evaluations.

EDUCATION

Everest University, Orange Park, FL

Associates of Business Management (Graduated: April 2014)

Bachelors of Business Management (Expected Graduation Date: January 2016)

President’s List

Dean’s List

Current GPA (3.51)

Coahoma Community College, Clarksdale, MS

Associates of Computer Science (August 2000 – October 2000)

Dermott High School, Dermott, AR

(Grad./ May 2000)

Honors (3.32)

AWARDS

SEA Service Deployment Ribbon (2)

National Defense Service Medal (2)

Coast Guard Special Ops Service Ribbon

Navy and Marine Corps Achievement Medal (3)

Good Conduct Award (2)

REFERENCES

Gail E. Marion, MLS, Librarian

Everest University-Jacksonville/Orange Park, FL Campus Library

E-mail: ****.******@******.***

Phone #: Jacksonville Campus 904-***-****

Orange Park Campus 904-***-****

Dr. Sam Carrol (MPA, MBA, MIBA, MHRM, M.AACC, Ph.D.)

Everest University-Orange Park, FL Campus

E-mail: ***.******@******.***

Phone #: 904-***-****

Professor Philip Shaps, MBA, COI, IMC

Everest College

Former Executive Director of Marketing,

NBC/Universal Motion Picture Group.

****.*****@******.***

www.philshaps.com

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